school administrative assistant resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven ability to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills. Outgoing and friendly receptionist delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data-entry and database administration.

  • Writing reports
  • Payroll and budgeting
  • Office administration
  • Filing and data archiving
  • Customer relations and communications
  • Office management
  • Cash Handling
  • Sorting and labeling
  • Meeting arrangements
  • Scheduling and calendar management
  • Multi-line phone proficiency
  • Administrative support
  • Communication skills
Work History
School Administrative Assistant, 02/2017 - Current
Heber Elementary Heber, UT,
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Recorded expenses and maintained accounting records in Excel.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Greeted incoming staff, students and parents professionally and provided friendly, knowledgeable assistance.
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Provided administrative services, including phone and email correspondence, making copies and handling incoming and outgoing mail and faxes.
  • Liaised between parents and staff and maintained effective lines of communication.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Completed bi-weekly payroll for twenty eight employees.
Student Teacher Supervisor, 02/2017 - Current
Ball State University Muncie, IN,
  • Interviewed, hired, supervised and assisted all school employees and offered feedback through positive methods.
  • Oversaw administrative functions such as schedule management and protocols for orientation, registration and related activities.
  • Built productive relationships with parents of students facing difficult situations at school or at home.
  • Performed classroom evaluations to assess teacher strategies and effectiveness.
  • Monitored and evaluated educational programs to maintain high-quality performance objectives and standards.
  • Administered standardized tests to evaluate student performance and progress.
  • Supported human resources operations, including hiring, training, disciplinary action and termination in compliance with legal guidelines and requirements.
  • Established positive, stimulating learning environment for students and exciting education-focused setting for teachers.
  • Maintained excellent attendance record, consistently arriving to work on time.
Branch Office Administrator, 05/2011 - 10/2016
Ubs Florham Park, NJ,
  • Composed professional business correspondence, emails, meetings notes and other documents.
  • Managed accounting functions such as invoicing customers, writing checks and reconciling accounts.
  • Maintained confidentiality of bank records and client information to prevent mishandling of data and potential breaches.
  • Consulted with representatives of regulatory agencies to complete accurate filings and uphold strict compliance.
  • Submitted loan applications to loan underwriter for verification and recommendation.
  • Developed highly-efficient administrative team through ongoing coaching and professional development opportunities.
  • Arranged corporate and office conferences for company employees and guests.
  • Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
Shift Supervisor, 12/2000 - 02/2016
Coen Markets, Inc. West Homestead, PA,
  • Worked with team members to improve performance and implement training updates.
  • Prepared, calibrated and monitored production machinery to maintain optimal production levels and consistently achieve daily targets.
  • Maintained clean and well-organized production areas to avoid violations or unnecessary work delays due to hazards or inefficient layouts.
  • Established effective employee schedules and delegated tasks to take advantage of individual abilities and meet expected demands.
  • Evaluated employee skills and knowledge regularly, providing hands-on training and mentoring to individuals with lagging skills.
  • Minimized resource and time losses by addressing employee or production issue directly and implementing timely solutions.
  • Applied security, safety and loss prevention strategies during shifts.
  • Helped store management meet standards of service and quality in daily operations.
  • Completed store opening and closing procedures, including setting up registers and checking products.
  • Conducted routine inspections of incoming materials to check quality and compliance with established product specifications.
  • Collaborated with internal teams to streamline operations across materials handling, production and shipping.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies.
  • Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
  • Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates.
  • Managed supervisor itinerary and appointments and streamlined scheduling procedures.
High School Diploma: , Expected in 06/2002
G. Holmes Braddock Senior High School - Miami, FL
Status -
: , Expected in
Miami Dade College - Miami, FL
Status -

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Resume Overview

School Attended

  • G. Holmes Braddock Senior High School
  • Miami Dade College

Job Titles Held:

  • School Administrative Assistant
  • Student Teacher Supervisor
  • Branch Office Administrator
  • Shift Supervisor


  • High School Diploma

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