safety administrative assistant resume example with 9+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Adaptable, hardworking, energetic individual that is knowledgeable in MS Office. Detail- oriented and fluent in both English and Spanish. Extremely organized, efficient and effective with time-management as well as multitasking. Determined and focused on any task placed in front and extremely ambitious.

  • MS Office proficient
  • WPM 65
  • Fluent in Spanish
  • Business correspondence
  • Organization
  • Clerical And Administrative
  • Multi-Line Phone Systems
  • Training development
Work History
Safety Administrative Assistant, 01/2021 to Current
Flatiron Construction Corp.Dallas, TX,
  • 40 hours/week or more
  • Provide support to Safety Department at Home Office as well as all other Divisions.
  • Maintained relevant and current knowledge on safety and environmental policies and procedures to include OSHA standards within work environment.
  • Tracked and filed all incidents and OSHA Recordables in compliance with OSHA standards.
  • Complete, verify and submit annual OSHA 300 Logs
  • Complete, verify and submit MSHA quarterly reviews
  • Maintained filed and updated employee training records
  • Created and distributed Ace Electric Certification Cards
  • Conducted New Employee Safety Orientations for Spanish Employees
  • Manage and maintain Corporate Safety Inventory and Purchase Orders
  • Complete monthly expense reports
  • Track and distribute Safety Glass vouchers and processed boot reimbursements
  • Scheduled monthly teams meetings and/or conference calls
  • Generated and processed Company Wide Random Drug Screens
  • Created and distributed new job Site Packages
Human Resources Specialist, 10/2015 to Current
Fortegra FinancialFarmington Hills, MI,
  • Traditional guardsmen
  • Tracked and filed administrative documents and personnel folders for Battalion
  • Provided support to 800 Soldiers and Officers; performed duties and supervised personnel support activity, maintain enlisted rating scheme, provide daily readiness reports (PERSTAT) to G1
  • Review awards, applications and promotion correspondence, exceptions to policy, personnel actions, and consolidated reports
  • Prepared and processed recommendations for awards and decorations using DA 638 for Battalion IAW Army Regulation (AR) 600-8-22, Military Awards.
  • Prepared, arranged and conducted award ceremonies
  • Prepared and monitored request for promotions, and arranged and conducted promotion ceremonies, to include promotions, declinations, reconsideration for promotions and reduction actions IAW AR600-8-19
  • Sorted and routed incoming correspondence and messages
  • Prepared daily, weekly, and monthly situational reports for higher headquarters
  • Resolved employment- related disputes through proactive communication
  • Handled under-staffing, disputes, and administered disciplinary procedures
  • Supported Readiness NCO with daily operational functions
  • Verified data integrity and accuracy
  • Copied, logged, and scanning supporting documentation using IPPS-A program
Administrative Assistant, 10/2018 to 02/2020
Illinois Tool WorksKennesaw, GA,
  • 40 hours/week
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors
  • Handled client correspondence and tracked records to foster office efficiency
  • Handling office tasks, such as filing, scanning, faxing, and generating daily payment reports
  • Quick and efficient data input while creating new patient profiles, updating recertification packets and maintaining patient records
  • Following up with patient referrals in timely manner
  • Providing new patient orientations in quick, efficient manner
  • Training and coached new employees on administrative procedures, company policies and performance standards
  • Providing real time scheduling support by booking appointments and rescheduling while preventing conflict
  • Supporting office managers and staff by answering calls and redirecting them to appropriate parties
  • Providing effective and professional assistance to any patients in person or over phone
  • Assisting providers by translating efficiently to Spanish speaking patients
  • Handle sensitive information in confidential manner
  • Receive, sort and distribute mail
Logistics Coordinator, 03/2013 to 08/2015
Amneal Pharmaceuticals, Inc.Bridgewater, NJ,
  • 40 hours/week
  • Tracked and traced import and export shipments domestically and internationally
  • Enforced on-time shipment of products to create exceptional customer experiences
  • Established long-term customer relationships through prompt and courteous service
  • Collaborated with third-party vendors to ensure timely and efficient delivery request
  • Redirected shipments while in route as response to customer requests.
  • Handled large quantity and high cost shipments
  • Responded to customer comments and resolved or referred all customer complaints within 24-hour period
  • Maintained clean and organized working environment
  • Coordinate appointments between delivery location and carrier
  • Coordinate equipment releases with steamship lines along with depot, and or rails
  • Answering calls as well as emails quickly and efficiently
No Degree: Psychology, Expected in 05/2024 to University of Maryland University College - College Park, MD,

80 completed College Credits - In Progress

Diploma: , Expected in 06/2010 to Long Branch High School - Long Branch, NJ,
  • Currently hold a SECRET security clearance.

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Resume Overview

School Attended

  • University of Maryland University College
  • Long Branch High School

Job Titles Held:

  • Safety Administrative Assistant
  • Human Resources Specialist
  • Administrative Assistant
  • Logistics Coordinator


  • No Degree
  • Diploma

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