Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Background, Objective

A motivated administrative professional seeking a position in a challenging environment. Over 5 years experience successfully providing high-quality managerial support and in-house coordination. Proficient in a range of computer applications. Well-developed communication and customer service skills. Proven ability to efficiently plan and manage multiple assignments to meet tight deadlines. A proactive problem-solver who gets the job done.

Summary of Skills

Schedule management

Travel administration



Microsoft Office( word, excel, powerpoint, Outlook)


Staff motivation

Employee training and development

Capable of managing complex, multiline telephone systems(Cisco, Mitel)

Renolds& Renolds


Work Experience
Receptionist/HR Assistant, 07/2013 - Current
Oppenheimer & Co San Francisco, CA,


• Coordinated all department functions for team of 200 employees.

• Supported senior management as needed with travel, expense reports, finance forms, and any other duties

• Connection Customer Service, ensure clients and staff are greeted promptly and professionally, ensure clients are checked in and offered a beverage when appropriate, facilitate taxi’s, parking passes, badges as needed

• Organize and host special events,birthday celebrations, potlucks, happy hours, charity events, assist with offsite events

• Operate a switchboard and route calls to staff

• Answer inquiries about company.

• Schedule meeting/conference rooms for visitors

• Ensure clean desk policy is being maintained, ensure all communal areas are neat and tidy, ensure conference rooms are tidied after each meeting, keep kitchen area clean, keep reception area dusted and clean

• Coordinate mail flow in and out of office.

• Send email and faxes.

• Collect and distribute parcels and other mail.

• Perform basic bookkeeping, filing, and clerical duties.

• Prepare travel vouchers.

• Take and relay messages.

• Update appointment calendars.

• Schedule follow-up appointments.

HR Admin:

• Made reservations and coordinated travel schedules for new hires.

• Set up meetings and interview schedules as part of recruitment process

• Host travel trainings for new hires

• Assist in onboarding process and new hire induction for incoming employees for the America's (Boston, Toronto, Mclean, NY)

• Support HR Director

• Assisted staff with routine HR related questions, served as the first point of contact for new hire employees

• Maintain new hire communications and correspondence

• Managed candidates’ information files and resumes

• Followed-up with candidates to ensure their presence on the day and time of interview

Accounting, 08/2011 - 2013
Depauw University Greencastle, IN,
  • Accts Pay/Recv:
  • Verified and logged in deadlines for responding to daily inquiries.
  • Review invoices and check requests, sort and match invoices and check requests, and set invoies up for payment.
  • Prepare analysis of accounts, reconciliation of payments, and monitor accounts to ensure pay-ments are up to date.
  • Resolve invoice discrepancies, vendor file maintenance, correspond with vendors and respond to inquiries.
  • Produce monthly reports and assist in month end closing
  • Maintain up-to-date billing system, carry out billing, and collection and reporting activities ac-cording to specific deadlines.
  • Prepare bank deposits
  • Communicating with customers via phone, email, mail or personally.
  • Receptionist:
  • Answer telephone, screen and direct calls, provide information to callers, and take and relay messages.
  • Greet persons entering organization and direct persons to correct destination.
  • Deal with queries from the public and customers.
  • Ensures knowledge of staff movements in and out of organization.
  • Prepare letters and documents, schedule appointments, and organize meetings.
  • Maintain appointment diary either manually or electronically and ordered office supplies.
Teacher, 07/2009 - 08/2011
Ohioguidestone Napoleon, OH,
  • Worked with kids (ages ranged from infant- 12 years old).
  • Promoted to be an assistant toddler's teacher in August 2010.
  • Took care of 10 kids along with the lead teacher.
  • Kept the kids on a consistent schedule of breakfast, circle time, outside play, free play, lunch, naptime, diaper changes every two hours, snack time, projects etc.
  • Teaching the kids rules of safety was one of our main priorities; ABC's counting numbers and learning how to express themselves in many different ways.
Secretary, 10/2007 - 07/2009
Department Of Defense Lemoore, ,
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
  • Responsible for assuring full range of administrative and clerical support for the office.
  • Receiving telephone calls, greeting visitors and referring them to the appropriate staff, and when possible, personally responding to requests for information regarding paper delivery and invoice problems.
  • Organize meetings and inform attendees of the time, place and subject/purpose of meeting; sit in to take notes and/or document the proceedings of the meetings.
  • Responsible for preparation and submission of time and attendance and following up on outstanding assignments to ensure timely reply or action.
  • Maintain my supervisor's calendar; organize and maintain the office filing system and ordered office supplies.
High School Diploma: , Expected in June 2008
Mclean High School - ,
: Human Resources, Expected in 2019
NOVA Community College - ,



Organizational Ability

Written Expression

Time Management

Technical Oversight


Problem-Solving Skills

Planning Skills

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Resume Overview

School Attended

  • Mclean High School
  • NOVA Community College

Job Titles Held:

  • Receptionist/HR Assistant
  • Accounting
  • Teacher
  • Secretary


  • High School Diploma

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