receptionist resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:

Attentive Receptionist with excellent work ethic and positive demeanor. Polished in attending to phone calls and updating calendars and schedules. Organized and dedicated with 25 years of hands-on experience in administrative roles. Hardworking and reliable. Highly organized, proactive and punctual with team-oriented mentality. Offers friendly, knowledgeable front desk support for the work environments. Drives office success with uncompromising work ethic, time management expertise and prioritization skills. Ambitious Receptionist equipped to handle front desk operations greeting guests, routing correspondence and solving immediate issues. Goal-oriented and meticulous professional with outstanding computer skills and telephone etiquette. Committed to contributing to company growth. Methodical Receptionist commended for going above and beyond and taking on simultaneous projects. Responsible and reliable professional committed to utmost level of customer service. Knowledgeable Receptionist skilled in administrative support and customer service. Brings years of experience managing fast-paced front desk operations. Energetic and personable team player with strong planning and communication abilities.

  • Business Operations Understanding
  • Office Equipment Operations
  • Organization and Efficiency
  • Recordkeeping and Bookkeeping
  • Meticulous and Organized
  • Delivery Coordination
  • Verbal and Written Communication
  • Microsoft Office Suite
  • Customer Service-Oriented
  • Positive Attitude and Energetic
  • Reliable and Punctual
  • Records Management
  • Customer Complaint Resolution
  • Scheduling and Calendar Management
  • Multitasking and Prioritization
  • Calendar Management
  • Microsoft Office
  • Documentation and Reporting
  • Administrative Support
  • Inventory Management
  • Prioritization and Time Management
  • Visitor and Customer Relations
  • Call Answering and Routing
  • Security Understanding
  • Document Control
  • Professional and Polished Presentation
  • Office equipment operations
  • Organization and efficiency
  • Business operations understanding
  • Recordkeeping and bookkeeping
  • Meticulous and organized
  • Multitasking and prioritization
  • Data entry
  • Document control
  • Professional and polished presentation
  • Service-oriented mindset
  • Security understanding
  • Basic math
Receptionist, Feb to 08/2022
Championx Corp.Pecos, TX,
  • Scheduled and confirmed appointments.
  • Answered and directed incoming calls using multi-line telephone system.
  • Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules.
  • Maintained daily calendars, set appointments with clients and planned daily office events.
  • Processed payments and updated accounts to reflect balance changes.
  • Sorted incoming mail and directed to correct personnel each day.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Scheduled and confirmed appointments and meetings for management team.
  • Handled conference room scheduling, collaborating with meeting organizers on logistics and catering.
  • Reported suspicious individuals to supervisor.
  • Updated and recorded customer or client information to maintain accounts.
  • Served visitors by greeting, welcoming and directing to appropriate personnel.
  • Screened and verified visitors for identification credentials and purpose of visit to maintain security of personnel and office environment.
  • Answered phone calls, provided information to callers and connected callers to appropriate people.
  • Greeted and directed visitors to appropriate personnel and answered average of [Number] calls and emails daily.
  • Answered office phone and emails to schedule appointments, answer questions and document information.
  • Maintained front office cleanliness and organized supplies to increase productivity.
  • Signed for packages, recorded deliveries and distributed to personnel.
  • Provided administrative support to coworkers, taking on additional tasks during high-volume periods.
  • Explained policies and procedures to visitors.
  • Maintained office equipment, scheduling service to repair issues.
  • Directed visitor security screening before allowing entry.
  • Managed office duties and basic administrative tasks, organized and cleaned work space, ordered materials and answered phone calls.
General Clerk III Administrator, 11/2017 to 02/2018
United States Attorney's OfficeCity, STATE,
  • Sorted and distributed mail to internal staff and prepared outgoing mail.
  • Prepared and issued purchase orders, invoices and statements.
  • Observed deadlines, enabling timely completion of tasks.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Received and distributed incoming mail, messages and packages to appropriate individuals.
  • Prepared and submitted requisitions to maintain supply standards in accordance with established procedures.
  • Performed data entry and recordkeeping tasks to track company correspondence and updates.
  • Created, updated and maintained detailed documents, charts and spreadsheets to sort company information.
  • Copied, scanned and filed documents to maintain office records.
  • Assisted customers by answering questions and providing information about [Product or Service].
  • Responded to requests by preparing and sending files and documents.
  • Wrote, recorded and proofread business communications, documents and data.
  • Generated regular reports such as [Type].
  • Processed sales transactions to prevent long customer wait times.
  • Delivered high-quality customer service through deep commitment to knowledge and performance.
  • Supported office clerical functions using word processing and other software, email and office machines.
Legal Secretary/Legal Assistant/Litigation Legal Assistant, 04/1989 to 06/2017
Robben, Blauert, Ralphs & RohrbachCity, STATE,
  • Drafted letters and prepared legal correspondence for attorneys and legal assistants.
  • Coordinated and scheduled meetings and telephone conferences.
  • Photocopied all correspondence, documents and other printed materials.
  • Received and disbursed incoming mail.
  • Composed and revised legal documents, letters, depositions and court documents.
  • Proofed documents and submitted to attorneys for review.
  • Composed and revised letters and depositions.
  • Opened new client files and new matters in CMS.
  • Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Processed summonses, subpoenas and complaints.
  • Assisted in maintaining department attorney personnel files with utmost confidentiality.
  • Organized and maintained law libraries, documents and case files.
  • Checked office supplies stock and placed orders to maintain levels.
  • Assisted in preparation of engagement letters.
  • Revised and maintained master calendar to coordinate meetings across multiple time zones.
  • Organized and prioritized case loads of [Number] attorneys.
  • Electronically filed documents with USPTO.
  • Docketed orders and depositions for [Number] attorneys.
  • Routed contracts, agreements and invoices through proper signature process.
Education and Training
High School Diploma: , Expected in 06/1969 to Chief Sealth High School - Seattle, WA,
: East King County Legal Secretaries Association , Expected in 05/1990 to Redmond Technical Institute - Redmond, WA,

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Resume Overview

School Attended

  • Chief Sealth High School
  • Redmond Technical Institute

Job Titles Held:

  • Receptionist
  • General Clerk III Administrator
  • Legal Secretary/Legal Assistant/Litigation Legal Assistant


  • High School Diploma

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