Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:

Poised Office Assistant with 7 years of experience in Medical Office settings. Strong background in professional business writing, bookkeeping and schedule management. In-depth knowledge of office management systems, procedures and equipment such as printers and fax machines.

  • Proposal writing
  • Event coordination
  • Expense reporting
  • Scheduling and calendar management
  • File and data retrieval systems
  • Invoicing and billing
  • Report writing
  • Customer relations
Receptionist, 12/2020 to Current
Colavria HospitalityArvada, CO,
  • Answered and directed incoming calls using multi-line telephone system.
  • Greeted visitors, assessed needs and directed to appropriate personnel.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Maintained all financial records to verify timely clearance of all credit and debit activities.
  • Scheduled meetings with salespeople and clients, emailed customers and placed outbound calls as needed.
  • Delivered administrative support to team members, including making copies, sending faxes, organizing documents and rearranging schedules.
  • Received incoming packages and mail, dispersed parcels and shipped outgoing items for team of [Number] [Job title]s.
  • Processed payments and updated accounts to reflect balance changes.
  • Scheduled and confirmed appointments.
  • Maintained daily calendars, set appointments with clients and planned daily office events.
Assistant Office Manager, 09/2013 to 10/2020
Health CatalystSalt Lake City, UT,
  • Coordinated office activities and operations to secure efficiency and compliance with company policies.
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Automated office operations to manage client correspondence, record tracking and data communications.
  • Scheduled spaces and catering for special office and client meetings.
  • Monitored office inventory to maintain adequate supply levels and order products.
  • Managed and controlled office supply inventory to secure timely ordering or requisition of depleted or low-level stock.
  • Tracked expenses and documented records using Quickbooks to improve financial flow.
  • Maintained clean and presentable front office for maximum appeal to customers and potential clients.
Veterinary Technician, 09/2013 to 10/2020
Brown UniversityProvidence, RI,
  • Scrubbed, counted, and packed surgical instruments and drapes into surgi-packs for autoclave sterilization.
  • Administered oral and rectal radio-opaque materials.
  • Monitored patient vital signs during surgical procedures, and notified veterinarian of changes in stability.
  • Performed physical examinations and record case history, weight, temperature and other vitals.
  • Prepared and reviewed records and consent forms.
  • Performed routine laboratory procedures such as hematology, microbiology, parasitology, exfoliative cytology, blood chemistry, coprology, urinalysis and serology.
  • Managed clinic operations, including supervising vet techs, scheduling and appointments.
  • Used IDEXX to analyze bloodwork and samples and diagnose conditions and diseases.
  • Operated anesthesia machines, oxygen equipment and monitoring equipment.
  • Assisted veterinarian with surgical procedures by assembling and sterilizing instruments and administering anesthesia.
  • Reviewed vaccination records, and prepare and administer vaccinations according to clinic protocols.
  • Assisted veterinarian with treatment of wounds, vaccination administration and operations.
Floating Bank Teller, 09/2016 to 08/2018
  • Completed comprehensive tasks by implementing customer service initiatives, audit and restock ATMs and keep records on accounts.
  • Processed cash withdrawals.
  • Directed specific questions to appropriate branch personnel.
  • Offered every customer exceptional service levels by remaining friendly and professional during every transaction.
  • Served approximately 200 customers each shift, remaining composed and professional even in high-stress situations.
  • Maintained confidentiality of bank records and client information.
  • Maintained optimal financial controls by securing funds and making accurate transactions.
  • Researched and resolved customer issues on personal savings, checking and lines of credit accounts.
  • Examined checks for identification and endorsement.
  • Verified amounts and integrity of every check or funds transfer.
  • Adhered to strict guidelines regarding financial and customer data to avoid breaches and information misuse.
Education and Training
High School Diploma: , Expected in 06/2015
Colleton County High School - Walterboro, SC

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School Attended

  • Colleton County High School

Job Titles Held:

  • Receptionist
  • Assistant Office Manager
  • Veterinary Technician
  • Floating Bank Teller


  • High School Diploma

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