Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Enthusiastic Legal Assistant skilled in Family law and Civil law, with more than 25 years in legal administrative assistance. Specializing in administrative support to busy law offices. Committed to delivering high quality results with little supervision.  Dedicated and focused to excel at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority. Displays the utmost level of professionalism and confidentiality. Follows directives and employs all necessary steps to excel in high-pressure situations.

  • MS Office proficient
  • Excel spreadsheets
  • QuickBooks
  • PowerPoint
  • Daily docket reports
  • Order and request filing
  • Travel and event coordination
  • Office management
  • Database management
  • Meticulous attention to detail
  • Results-oriented
  • Self-directed
  • Time management
  • Professional and mature
  • Legal administrative support
  • Bank reconciliations
  • Multi-line switchboard
  • Westlaw and LexisNexis
  • Court reporting
  • Case management
  • Family law familiarity
  • Civil law familiarity
  • Resourceful
  • Understands grammar
  • Strong interpersonal skills
  • Employee training and development
  • Letters and Memos
  • Calendaring
  • Multi-Task Management
02/2013 to 03/2013 RECEPTIONIST Floor & Decor | Greenville, SC,

Photocopied all correspondence, documents and other printed materials. Drafted and typed grammatically correct office memos. Processed and distributed invoices to bill clients. Maintained the master calendar for client appointments and court appearances. Acted as liaison between clients, vendors and attorneys. Received and disbursed all incoming mail. Assisted in maintaining department attorney personnel files with the utmost confidentiality. Opened new client files and new matters. Coordinated and scheduled meetings and telephone conferences. Maintained office supplies by checking stocks and placing orders.

08/2011 to 02/2013 OFFICE MANAGER/LEGAL ASSISTANT St. Catherine Of Siena | Port Jefferson, NY,

Completed case research via LexisNexis and Westlaw databases. Monitored legal volumes to verify that the law library was up-to-date. Conducted client interviews and all client intake services. Monitored legal volumes to verify that the law library was up-to-date. Drafted various court documents, invoices and enclosures at attorneys’ request. Corresponded daily with clients. Composed and typed routine letters of correspondence. Trained new employees on office equipment and job duties. Directed incoming calls to appropriate staff members.

01/2011 to 06/2011 FILE CLERK Cambria | Newark, NJ,

Maintained detailed administrative and procedural processes to improve accuracy and efficiency. Managed company files using online tracking system. Managed incoming and outgoing calls for busy office. Standardized department filing system to increase efficiency. Developed more efficient filing systems and customer database protocols. Handled and processed confidential information. Maintained and organized files in master database.

05/1993 to 05/2013 ADMINISTRATIVE ASSISTANT Beverly Hills Bar Association | City, STATE,

Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Designed electronic file systems and maintained electronic and paper files. Planned travel arrangements for executives and staff. Served as central point of contact for all outside vendors needing to gain access to the building. Planned meetings and prepared conference rooms. Wrote reports and correspondence from dictation and handwritten notes. Made copies, sent faxes and handled all incoming and outgoing correspondence. Facilitated working relationships with co-tenants and building management. Dispersed incoming mail to correct recipients throughout the office. Organized files, developed spreadsheets, faxed reports and scanned documents. Received and screened a high volume of internal and external communications, including email and mail. Managed daily office operations and maintenance of equipment. Maintained and reserved the executive conference room calendar. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.

Expected in 2017 Bachelor of Science | Psychology West Los Angeles College, Los Angeles, CA GPA:
  • Coursework in Psychology, Social Work and Counseling
  • Domestic Violence Awareness training
Expected in 2010 Associate of Arts | Cosmetology Los Angeles Trade Technical College, Los Angeles, CA GPA:
  • Coursework in Marketing and Communications
  • Cosmetology training
  • Wellness & Health Academic Achievement Award
  • Coursework in Business and Management
  • Nail Technician training
  • Customer Service: Critical thinking and problem solving; excellent client relations skills; ability to cater to customer needs.
  • Organizational Skills: Prioritizing projects; speaking, writing, and typing with proper grammar; maintaining a current calendar and filing system; daily responses to emails.
  • Account Management: General monthly billing for A/R and A/P; invoicing; vendor management

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School Attended

  • West Los Angeles College
  • Los Angeles Trade Technical College

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  • Associate of Arts

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