Enthusiastic Legal Assistant skilled in Family law and Civil law, with more than 25 years in legal administrative assistance. Specializing in administrative support to busy law offices. Committed to delivering high quality results with little supervision. Dedicated and focused to excel at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority. Displays the utmost level of professionalism and confidentiality. Follows directives and employs all necessary steps to excel in high-pressure situations.
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Photocopied all correspondence, documents and other printed materials. Drafted and typed grammatically correct office memos. Processed and distributed invoices to bill clients. Maintained the master calendar for client appointments and court appearances. Acted as liaison between clients, vendors and attorneys. Received and disbursed all incoming mail. Assisted in maintaining department attorney personnel files with the utmost confidentiality. Opened new client files and new matters. Coordinated and scheduled meetings and telephone conferences. Maintained office supplies by checking stocks and placing orders.
Completed case research via LexisNexis and Westlaw databases. Monitored legal volumes to verify that the law library was up-to-date. Conducted client interviews and all client intake services. Monitored legal volumes to verify that the law library was up-to-date. Drafted various court documents, invoices and enclosures at attorneys' request. Corresponded daily with clients. Composed and typed routine letters of correspondence. Trained new employees on office equipment and job duties. Directed incoming calls to appropriate staff members.
Maintained detailed administrative and procedural processes to improve accuracy and efficiency. Managed company files using online tracking system. Managed incoming and outgoing calls for busy office. Standardized department filing system to increase efficiency. Developed more efficient filing systems and customer database protocols. Handled and processed confidential information. Maintained and organized files in master database.
Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Designed electronic file systems and maintained electronic and paper files. Planned travel arrangements for executives and staff. Served as central point of contact for all outside vendors needing to gain access to the building. Planned meetings and prepared conference rooms. Wrote reports and correspondence from dictation and handwritten notes. Made copies, sent faxes and handled all incoming and outgoing correspondence. Facilitated working relationships with co-tenants and building management. Dispersed incoming mail to correct recipients throughout the office. Organized files, developed spreadsheets, faxed reports and scanned documents. Received and screened a high volume of internal and external communications, including email and mail. Managed daily office operations and maintenance of equipment. Maintained and reserved the executive conference room calendar. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
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