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Reception Coordinator Resume Example

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RECEPTION COORDINATOR
Professional Summary
To engage in a career that will allow for progress in terms of skills/expertise, socio-economic development, and innovation through exposure to new ideas for personal/professional growth, as well as growth of the company.
Skills
  • Professional phone etiquette
  • Articulate and well-spoken
  • Database management
  • Excellent communication skills
  • Customer service-oriented
  • Flexible
  • Accurate and detailed
  • Excellent planner and coordinator
  • Social media knowledge
  • Pleasant demeanor
  • Appointment setting
  • Advanced clerical knowledge
  • Multi-line phone proficiency
  • Conference planning
  • Travel administration
  • Critical thinker
  • Spreadsheet management
Work History
Reception Coordinator, 06/2013 to Current
McGarvey Development Company – Estero, FL
  • Greet and direct visitors Answer and announce all calls to appropriate party Receives, sorts and forwards all incoming mail in a timely manner Coordinates the pick- up and delivery of all express mail services Coordinates the scheduling of meetings in the three (3) company conference rooms Maintain company phone lists and distribute via email or by paper when requested Maintains working relationship with product vendors Maintains stock of water, soda and paper products and alerts the appropriate party when supplies are low Arranges and picks up lunches when asked/required for conferences Update/re-create commercial property brochures Create spreadsheets specific to Property Managements needs Design Property Management website as directed Date stamp vendor invoices Signature stamp checks and assist A/R in mailing checks Enter insurance certificates in Timberline in a timely manner Assist Accounting in filing company deposits Maintain company calendar Send out birthday email to employees Maintain and account for McGarvey apparel Order office supplies Assist new employees with questions regarding where items are kept, operation of phones, etc.
  • Assist/Complete any task that is asked of me in a timely manner Beginning pay rate: $10.00 Current pay rate: $14.00.
  • Managed office supplies, vendors, organization and upkeep.
  • Directed guests and routed deliveries and courier services.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Opened and properly distributed incoming mail.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Helped distribute employee notices and mail around the office.
  • Maintained a clean reception area, including lounge and associated areas.
  • Organized all new hire, security and temporary paperwork.
  • Assisted with event planning, including associated travel and logistical arrangements.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Compiled company information and related material and distributed it to candidates.
  • Screened all visitors and directed them to the correct employee or office.
  • Obtained signatures for financial documents and internal and external invoices.
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
  • Coordinated board and committee meetings, including schedules and information preparation and distribution.
  • Answered and quickly redirected up to [Number] calls per [Time period].
  • Ordered and distributed office supplies while adhering to a fixed office budget.
Administrative Assistant, 08/2012 to 06/2013
BOLD SOLUTIONS – Naples, FL
  • Perform clerical duties for several non-profit groups in the Naples area Research and process membership applications for Old Naples Association Maintain office equipment Maintain membership databases of several non-profit groups in the Naples area Order office supplies when needed Compile and edit monthly board reports for several non-profits Maintain websites for several non-profit organizations Design brochures and flyers for various organizations events Reason for leaving
Office Manager, 02/2012 to 08/2012
HOVLAND REAL ESTATE – Naples, FL
  • Process all new commercial leases as well as any lease renewals Maintain all office equipment
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Managed office supplies, vendors, organization and upkeep.
  • Directed guests and routed deliveries and courier services.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Opened and properly distributed incoming mail.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Drafted biweekly time sheets for [Number] executives and employees.
  • Organized all new hire, security and temporary paperwork.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Compiled company information and related material and distributed it to candidates.
  • Assisted senior recruiting staff with career fairs and recruiting events.
  • Assessed urgency and priorities before accepting or declining appointments and meetings with the CEO.
  • Screened all visitors and directed them to the correct employee or office.
  • Obtained signatures for financial documents and internal and external invoices.
  • Served as corporate liaison between the finance, IT and marketing departments.
Medicaid Case Mgr./Personal Assistant, 02/2008 to 01/2012
LAW OFFICE of WILLIAM T. EDY – Cape Coral, FL
  • Qualify Elderly/Indigent adults for state funded nursing home ICP care Internet research for the purpose of asset management/protection for ICP Medicaid qualification Had close working relationships with the various local nursing facilities and the Department of Children and Families Managed Attorney's personal/professional travel arrangements Managed Attorney's personal requests with the utmost discretion Managed and maintained Attorney's three (3) residences Cared for Attorney when he became ill Reason for leaving
  • Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
  • Created expense reports, budgets and filing systems.
  • Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
  • Processed travel expenses and reimbursements.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Frequently used word processing, spreadsheet, database and presentation software.
  • Tracked and maintained monthly and year end vendor rebates.
  • Developed and maintained an internal client filing system.
Legal Assistant, 11/2006 to 08/2007
LAW OFFICE of ROBERT J. BRANNING – Fort Myers, FL
  • Assisted Attorney in establishing office procedures Managed Attorney's calendar, drafted legal documents and letters Courthouse runs Greet potential clients, take payments from existing clients and make bank deposits Reason for leaving
  • Developed and maintained an internal client filing system.
  • Frequently used word processing, spreadsheet, database and presentation software.
  • Located and attached appropriate files to incoming correspondence requiring replies.
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
  • Filed all pleadings with the court clerk.
  • Developed a working relationship with courts, clients, debtors and attorneys.
  • Contacted clients to schedule appointments and discuss the progress of cases.
  • Filed all court documents on behalf of the attorneys.
  • Acted as first point of contact for all clients.
Custom Framer/Shop Manager and Co-Owner, 08/2002 to 11/2006
50% Off Framing – Fort Myers, FL
  • Managed the day to day operations of the store Managed the incoming and outgoing monies, payments to vendors Assist and educated clientele on the proper way to frame their artwork Complete all aspects of client orders in a timely fashion- cutting and joining framing material, cutting specified glass and matting, sewing, shadowbox construction, and fit and finish for final product for client pick up.
  • Reason for leaving
  • Updated the company software with skip trace results.
Education
Bachelor of Arts: Education, 1992
Florida State University - Tallahassee, FL
Certifications
Prodoc-Advanced Microsoft Office Outlook-Advanced Managed Invoice Payments-Advanced Travel Arrangements-Expert Dropbox-Expert Timematters-Advanced Picassa3-Advanced Task Oriented Organized Meets Deadlines GIMP-Advanced
Skills
Accounting, asset management, Attorney, brochures, Business Owner, clerical, conferences, clientele, client, clients, databases, database, delivery, edit, email, fashion, filing, framing, frame, GIMP, insurance, legal, letters, Mac, meetings, Excel, mail, Microsoft Office, office, Outlook, Powerpoint, Word, newsletters, nursing, office equipment, Internet research, copiers, pick, postage meter, profit, Property Management, express, Research, scheduling, spreadsheets, phones, phone, Timberline, Travel Arrangements, website, websites
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Resume Overview

Companies Worked For:

  • McGarvey Development Company
  • BOLD SOLUTIONS
  • HOVLAND REAL ESTATE
  • LAW OFFICE of WILLIAM T. EDY
  • LAW OFFICE of ROBERT J. BRANNING
  • 50% Off Framing

School Attended

  • Florida State University

Job Titles Held:

  • Reception Coordinator
  • Administrative Assistant
  • Office Manager
  • Medicaid Case Mgr./Personal Assistant
  • Legal Assistant
  • Custom Framer/Shop Manager and Co-Owner

Degrees

  • Bachelor of Arts : Education , 1992

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