Purchasing Assistant/Accounting Assistant Resume Example ML GROUP

PURCHASING ASSISTANT/ACCOUNTING ASSISTANT

Professional Summary

Experienced Project Coordinator with over 6 years of experience. Excellent reputation for resolving problems, improving customer satisfaction, and driving overall operational improvements. Consistently saved costs while increasing profits. Talented Project Coordinator focused on promoting team efficiency and adaptability with proactive cross-functional communication and meticulous attention to detail. Successful track record of accomplishing projects on time and within budget constraints during 6-year career.

Skills

Budgeting
Procurement
Forecasting and Cost Tracking
Budgets
Project planning
Report analysis
Purchase orders organization
Oracle
Project Management

Documentation skills
Customer service
MS Office
Spreadsheet management
Records management
Administrative support
SalesForce
Month-End Reports
Expense Reports

Work History

Purchasing Assistant/Accounting Assistant, 08/2019 to Current
ML GROUP – Skokie, Illinois

Working on and completing multiple projects at a time for different health facilities, up to 10 projects at a time local and out of state.
Issuing purchase orders for the purpose of facilitating on-site ability to acquire required supplies, services and/or equipment within the budget.
Tracking all purchase orders in Monday.com to ensure meeting of estimated arrival date
Identifying potential vendors and obtaining quotes to get best pricing when placing order
Preparing monthly reports listing all purchases, returns and related costs
Contacting vendors to confirm purchase order details.
Overseeing purchase order shipments by managing deadlines and cancellation dates.
Evaluating procurement activities and recommended needed improvements.
Establishing and manageing supplier and vendor relationships.
Performing negotiations for contract terms and conditions.
Verifying receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers.
Maintaining documentation for all purchases.
Researching new vendors and partners to obtain most cost effective pricing for goods to save money.
Working with departments to find new and better items to fulfill diverse needs.
Inputting all data into system using Jonas Premier and recording order updates with 100% accuracy.
Accepting and processing supply requests from staff, and placing orders per procedures.
Searching for hard-to-find items and found high-quality, reliable vendors.
Monitoring status of accounts receivable and payable to facilitate efficient processing.
Organizing budget documentation and tracking expenses to maintain tight business controls.
Investigating and resolving internal accounting variances to keep records current.
Maintaining accurate and complete documentation for all financial department procedures.
Reconciling all company accounts, including credit cards, employee expenses and commissions.
Reviewing financial statements and supporting documentation.
Reconciling account information and reported figures in general ledger by comparing to bank account statement each month.
Compiling budget figures by reviewing past budgets, evaluating estimated income and assessing expenses.
Processing all incoming and outgoing invoices and payments.
Inputting financial data and producing reports using Jonas Premier.
Liaising with vendors to resolve discrepancies.
Reconciling all types of bank accounts with updated information.
Maintaining excellent financial standings by working closely with Staff Accountant to processes business transactions.
Reviewin general ledger entries and assessing accuracy.

Network Deployment Coordinator, 05/2018 to 08/2019
SAC WIRELESS – Chicago, Illinois

Reviewed document packages or leasing agreements on Sprint's behalf to ensure accuracy for the client prior to signature
Ensured all deliverables are uploaded in the client database (Salesforce and SprintVision) prior to actualization of completed tasks
Tracked first time success on packages and deliverables from site specialists submitting them
Utilized SalesForce to enter account notes and updates regarding sites, SprintVision to verify documents (zoning, permitting, and leasing), and Excel to track each site information to give weekly count and performance evaluation per team based on regions
Checked compliance of company safety plan and delivered recommendations to address regulatory issues.
Planned and arranged meetings with external organizations and individuals, enabling all parties to meet and discuss project progress.
Kept projects on schedule by managing deadlines and adjusting workflows as needed.
Gathered requirements for ongoing projects and organized details for management use.
Maintained project schedules by managing timelines and making proactive adjustments.
Collaborated with project leaders to comply with accounting needs for project maintenance requirements.
Collaborated with project owners and team members to set ambitious but achievable goals.

Project Coordinator/Administrative Assistant, 01/2016 to 05/2018
S&C Electric Company – Chicago, IL

Tracked all hours and expenses to keep project on task and within budgetary parameters.
Oversaw onboarding and mentorship, planned and executed meetings and developed project documentation.
Transitioned projects from estimation and pre-construction phase to well-defined project execution plan.
Coordinated presentations for customers and project members detailing project scope, progress and results, keeping all entities well-informed of milestones and goals.
Formulated complete project plans and coordinated engineering, design and shop drawing efforts.
Kept projects on schedule by managing deadlines and adjusting workflows as needed.
Communicated with Project Managers to keep project on schedule.
Gathered requirements for ongoing projects and organized details for management use.
Maintained project schedules by managing timelines and making proactive adjustments.
Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
Coordinated and executed all elements of stakeholder events including logistics, budgets, venue selection, activity planning, transportation and entertainment.
Collaborated with project leaders to comply with accounting needs for project maintenance requirements.
Collaborated with project owners and team members to set ambitious but achievable goals.
Delivered top-notch administrative support to office staff, promoting excellence in office operations.
Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
Composed and proofread memos, letters and reports to verify error-free communication.
Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Transcribed and organized information to assist in preparing speeches and presentations.
Created and implemented standard operating procedures for records handling.

Administrative Assistant, 06/2013 to 12/2015
THOREK MEMORIAL HOSPITAL – Chicago, Illinois

Ensured work orders are being processed efficiently – utilized Oracle to track orders status
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Provided information to patients by answering questions or concerns
Photocopied, scanned, and printed medical charts for record keeping and coordinate billing
Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Coached new employees on administrative procedures, company policies and performance standards.
Generated reports and typed letters in Microsoft Word and prepared presentations in Microsoft PowerPoint for maximum impact and results.
Organized weekly staff meetings and logged minutes for corporate records.
Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Managed Salesforce.com converting complex data into easy-to-interpret data.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Monitored Chief Executive Officer's work calendar and scheduled appointments, meetings and travel.
Created detailed expense reports and requests for capital expenditures.
Maintained complex digital filing system for financial information.
Maintained staff directory and company policy handbook for human resources department.
Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Executed record filing system to improve document organization and management.

Education

Bachelor of Science: Information and Decision Sciences, 05/2013
UNIVERSITY oF ILLINOIS AT CHICAGO - Chicago, Illinois

Resume Overview

Companies Worked For:

ML GROUP
SAC WIRELESS
S&C Electric Company
THOREK MEMORIAL HOSPITAL

School Attended

UNIVERSITY oF ILLINOIS AT CHICAGO

Job Titles Held:

Purchasing Assistant/Accounting Assistant
Network Deployment Coordinator
Project Coordinator/Administrative Assistant
Administrative Assistant

Degrees

Bachelor of Science : Information and Decision Sciences , 05/2013

Purchasing Assistant/Accounting Assistant Resume Example

Resume Score: 80%

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