Highly skilled administrative staff assistant seeking to work in a positive, people-orientated organization to achieve their corporate goals and to maximize my office management skills and experience. Prioritize project office administrative duties, management of executive and principal engineer project scope and schedule with a meticulous work ethic and professionalism for a Sound Transit light rail project. Perform calendar management, coordination and logistics for multitude of meetings including agendas, meeting notes, and equipment. Managed contract documents and technical engineering specifications for four division managers. Streamlined engineering firm's front office to improve effectiveness for better efficiency in daily operations. Team builder serving executive board positions to sustain our strong 25 year sister city relationship through our communications, cultures and exchange programs. Demonstrated event coordinator and planner with strong organizational skills for visiting annual foreign delegations and two major anniversary celebrations. Secured 60% of funding from local business and individual donors for 2012 student delegation visit. Valued contributor and marketing assistant with the promotion of two major interfaith events. Provided top-notch home stay experiences to 29 Bellevue College international students over 15 contiguous years. Proficient in writing, grammar and strong oral communication skills utilizing MS Office Suite software programs. Energetic [Job Title] with [Number] years experience in high-level executive support roles. Organized and professional.[Job Title] adept at managing multiple projects with ease using expert time management methods.Versatile [Job Title] offering administrative experience in both corporate and non-profit office environments.
- Competent
- Meticulous attention to detail
- Strong problem solver Resourceful and results-oriented
- Strong interpersonal skills Dedicated team player
- Self-starter
- Fast learner
- Works well under pressure
- Flexible and adaptable
- Schedule management and meeting planning
- Detailed meeting minutes
- Articulate and well-spoken
- Proper phone etiquette
- Customer service-oriented
- Professional and mature
- Microsoft Office proficiency
Boosted morale to teach art of sushi making to fellow colleagues and inspired several theme events.
Launched fund raising campaign which resulted in 60% funding for 2 week visiting student delegation.
Mentored and coached an academically challenged Edmonds high school student in his successful senior year project completion.
Streamlined front office for better efficiency in daily operations.
New York, NY, 2014 - Current
- Provide high level of administrative staff support and office management for top-level executive management staff and off-site project management consultant team members.
- Efficient project coordination ensuring smooth day-to-day calendar management, drafted meeting agendas and executed follow-up for meetings and posting project documentation.
- Coordinate and organize logistics for large meetings efficiently and preparation of conference rooms, assist in follow up information and communication in a well-managed, orderly and functional office environment.
- Organized deliverable processing, project document control, scanned 1,400 marked drawings for accountability and compliance with project scope ensuring timeliness and our Consultant Team meet project schedule deadlines.
- Maintained electronic and paper files for fieldwork coordination and ROW parcel documentation management for survey, geotechnical and wetland surveys, and municipality permits to communicate with field crew and Sound Transit outreach coordinator.
- Served as central point of contact for external team members to access secure building visiting to attend meetings.
City, STATE, 01/2003 - Current
- Solved complex funding resources to secure 60% of delegation expenditures.Proven success to manage annual budgets, planning, and tracking of finances for two operating funds.
- Generated minutes and administrative support for official correspondence letters to City of Hekinan and commission membership for several consecutive terms.
- Implemented and streamlined event planning guidelines for higher efficiency
- Collaborated in logistics coordination two major 20th and 25th anniversary celebrations for citizens of Hekinan and Edmonds week long visit.
- Recruitment of high school students to participate in sister city cultural exchange summer program.
- Spearheaded sub-committees for commissioner vacancies, chaperones, American English Teacher (AET) candidates, host families and student volunteers.
City, STATE, 07/2002 - 06/2005
- Successful long term assistance for city wide event planning, coordination and solicitation to city sponsored cultural events.
- Marketing community organizer and event planner for annual Eastside Interfaith Fair event held at Bellevue College.
- Provide logistic support for Committee work for Eastside Refugee and Immigrant Coalition (ERIC) Access Guide to set guidelines and content format as a resource tool of community information in five non-English languages.
- Compiled press releases, advertising and database information to all Eastside faith organizations, Bellevue School District, city departments and local community centers.
City, STATE, 02/1996 - 04/1998
- Executed administrative assistant duties for executive managers to meet challenging deadlines and processed all technical specifications for Industrial, Municipal and Commercial divisions.
- Posted computerized payroll documents for 45 staff employees, monthly bank reconciliations, expense reports and planned all corporate travel arrangements.
- Preserved consistency and detailed recordkeeping and strong comprehension of accounting work.
- Shared front office receptionist duties on multi-line phone system, tracked and maintained all division contracts and document control files, and serviced all office products.
- Maintained organized and functional workplace setting for a clean and presentable workplace.
- BELLEVUE COLLEGE INTERNATIONAL STUDENT PROGRAMS Homestay Provider, Bellevue, WA September 1987-June 2002 Hosted international students attending local community college and provided enriching cultural experiences during their studies abroad. Assisted students in their daily experiences of problem solving, money management, transportation, and provided ethnic meals for 21 Japanese students for 15 consecutive years.
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School Attended
- UNIVERSITY OF WASHINGTON
- Interdisciplinary Arts and Sciences
Job Titles Held:
- Project Office Administrative Assistant
- Vice Chair/Commissioner
- Marketing Intern/Administrative Assistant Support
- Administrative Assistant
Degrees
- Bachelor of Arts
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