Project Manager Executive Assistant resume example with 4+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000
Cell:
resumesample@example.com
Professional Summary
Driven professional adept at developing and maintaining detailed administrative and procedural processes objectives. Successful at taking on diverse project tasks to accomplish firm deadlines. Hands-on and analytical problem solver with excellent communication, planning, and decision making skills.
Skills
Report Analysis
Team leadership
Proficiency Microsoft Office and Google Suite
Employee onboarding, training, and development
Project planning and development
Communication Management
Strategic Planning
Technical Support
Project Management (Trello, Asana)
Policy Writing
Adobe Acrobat & Echosign
Zoom
Dropbox
Canva
Work History
Project Manager / Executive Assistant, 01/2019 to Current Firstservice Residential – Fate, TX,
Manage calendar for Executive Vice President and assist with calendaring for Operations Department Heads
Coordinate travel arrangements for Executive Vice President
Manage Communications department employees and projects
Manage domains and mailboxes for each club within Franchise Network
Manage and maintain all company presentations for meetings & events
Set up conference lines, Zoom, Google Hangouts, etc. for meetings
Prepare agendas for meetings, attend meetings and take minutes (type and distribute)
Assist with writing, proofing and sending company messages to Franchisee network
Assist with writing and updating Operations and Construction Manual for Franchise Network
Review and approve travel expenses via Concur and BOA Works
Assist with planning & logistics for various events, meetings and annual Convention
Execute proper administration and timely submission of all reports, documentation and information
Assist with onboarding new internal employees
Manage Operations Webinar Training Series calendar, invites and surveys
Assist with managing and maintaining club portfolios in Dropbox
Review Mystery Shop dashboard to flag good/bad shops
Executive Assistant To CEO / President, 06/2018 to 12/2018 Industrial Container Services – City, STATE,
Advanced MS Office Suite knowledge Presentation ability Data collection and analysis, Coordinated dealer visitations, company special events and other employee morale functions.
Researched, proposed and implemented vendor services to decrease costs to organization.
Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
Conducted meetings with clients to determine project intent, requirements and budgets.
Collaborated with the Department of Transportation to ensure that the drum distribution was meeting daily and monthly projections and forecasts.
Supported the human resources department in the annual employee review process to manage performance merit increases.
Maintained project schedules by managing timelines and making proactive adjustments.
Coordinated and set up meetings between all stakeholders using Outlook.
Tracked trends and suggested enhancements that would both challenge and refine the company's product offerings.
Executive Administrator To CEO / President, 02/2017 to 06/2018 Market Traders Institute – City, STATE,
Provide direct administrative and office management support to the President, as directed by verbalor written instructionMaintain daily appointment calendar / working schedules for CEO & PresidentCoordinate the logistical aspects of programs, such as meetings, seminars, workshops, specialprojects, and eventsExpedite actions and follow-up of senior leadership team- reports, meeting prep, and follow-upManaged the CEO's complex and frequently changing travel arrangements and coordinated thepre-planning of trips.
Managed external contacts for CEO and kept track of periodic communication needed for prioritycontacts.
Created expense reports, budgets and filing systems.
Conducted research to prepare, gather and proof briefing materials, agendas and decks for allexecutive-level meetings.
Assisted with team building initiatives and overall support for maintenance of organizationalculture and employee morale.
Supported the human resources department in the annual employee review process to manageperformance merit increases.
Distributed company-wide announcements, booked conference rooms and coordinated catering forannual staff development forum.
Take and transcribe dictation and notes of highly confidential subjects, including minutes ofexecutive meetings.
Executive Administrative Assistant, 08/2016 to 02/2017 Panera Bread – City, STATE,
Greet persons entering organization General administrative and clerical supportMaintain appointment diary either manually or electronicallyOrganize meetings Customer Concerns Liaison-representative for helping customers in anypending purchase issues or concerns regarding orders or in cafe questions.
Marketing relations for Donations Department, setting up events sponsored by Panera.
Managed the CEO's complex and frequently changing travel arrangements and coordinated thepre-planning of trips.
Compiled and analyzed sales and marketing reports.
Created expense reports, budgets and filing systems.
Assisted with the on-boarding process of 20 new hires in a week.
Recruited and screened qualified potential employees.
Prepared monthly, weekly and daily logs using Microsoft Excel and Office.
Developed and facilitated all new-hire orientations.
Education
High School Diploma: , Expected in 2014 Alonso High School - Tampa, FL GPA:
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