Project Manager / Executive Assistant Resume Example
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PROJECT MANAGER / EXECUTIVE ASSISTANT
Professional Summary
Driven professional adept at developing and maintaining detailed administrative and procedural processes objectives. Successful at taking on diverse project tasks to accomplish firm deadlines. Hands-on and analytical problem solver with excellent communication, planning, and decision making skills.
Skills
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Work History
Project Manager / Executive Assistant | 01/2019 to Current
Firstservice Residential - Fate , TX
Firstservice Residential - Fate , TX
- Manage calendar for Executive Vice President and assist with calendaring for Operations Department Heads
- Coordinate travel arrangements for Executive Vice President
- Manage Communications department employees and projects
- Manage domains and mailboxes for each club within Franchise Network
- Manage and maintain all company presentations for meetings & events
- Set up conference lines, Zoom, Google Hangouts, etc. for meetings
- Prepare agendas for meetings, attend meetings and take minutes (type and distribute)
- Assist with writing, proofing and sending company messages to Franchisee network
- Assist with writing and updating Operations and Construction Manual for Franchise Network
- Review and approve travel expenses via Concur and BOA Works
- Assist with planning & logistics for various events, meetings and annual Convention
- Execute proper administration and timely submission of all reports, documentation and information
- Assist with onboarding new internal employees
- Manage Operations Webinar Training Series calendar, invites and surveys
- Assist with managing and maintaining club portfolios in Dropbox
- Review Mystery Shop dashboard to flag good/bad shops
Executive Assistant To CEO / President | 06/2018 to 12/2018
Industrial Container Services - City , STATE
Industrial Container Services - City , STATE
- Advanced MS Office Suite knowledge Presentation ability Data collection and analysis, Coordinated dealer visitations, company special events and other employee morale functions.
- Researched, proposed and implemented vendor services to decrease costs to organization.
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
- Conducted meetings with clients to determine project intent, requirements and budgets.
- Collaborated with the Department of Transportation to ensure that the drum distribution was meeting daily and monthly projections and forecasts.
- Supported the human resources department in the annual employee review process to manage performance merit increases.
- Maintained project schedules by managing timelines and making proactive adjustments.
- Coordinated and set up meetings between all stakeholders using Outlook.
- Tracked trends and suggested enhancements that would both challenge and refine the company's product offerings.
Executive Administrator To CEO / President | 02/2017 to 06/2018
Market Traders Institute - City , STATE
Market Traders Institute - City , STATE
- Provide direct administrative and office management support to the President, as directed by verbalor written instructionMaintain daily appointment calendar / working schedules for CEO & PresidentCoordinate the logistical aspects of programs, such as meetings, seminars, workshops, specialprojects, and eventsExpedite actions and follow-up of senior leadership team- reports, meeting prep, and follow-upManaged the CEO's complex and frequently changing travel arrangements and coordinated thepre-planning of trips.
- Managed external contacts for CEO and kept track of periodic communication needed for prioritycontacts.
- Created expense reports, budgets and filing systems.
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for allexecutive-level meetings.
- Assisted with team building initiatives and overall support for maintenance of organizationalculture and employee morale.
- Supported the human resources department in the annual employee review process to manageperformance merit increases.
- Distributed company-wide announcements, booked conference rooms and coordinated catering forannual staff development forum.
- Take and transcribe dictation and notes of highly confidential subjects, including minutes ofexecutive meetings.
Executive Administrative Assistant | 08/2016 to 02/2017
Panera Bread - City , STATE
Panera Bread - City , STATE
- Greet persons entering organization General administrative and clerical supportMaintain appointment diary either manually or electronicallyOrganize meetings Customer Concerns Liaison-representative for helping customers in anypending purchase issues or concerns regarding orders or in cafe questions.
- Marketing relations for Donations Department, setting up events sponsored by Panera.
- Managed the CEO's complex and frequently changing travel arrangements and coordinated thepre-planning of trips.
- Compiled and analyzed sales and marketing reports.
- Created expense reports, budgets and filing systems.
- Assisted with the on-boarding process of 20 new hires in a week.
- Recruited and screened qualified potential employees.
- Prepared monthly, weekly and daily logs using Microsoft Excel and Office.
- Developed and facilitated all new-hire orientations.
Education
Alonso High School - City, State | High School Diploma2014
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Resume Overview
School Attended
- Alonso High School
Job Titles Held:
- Project Manager / Executive Assistant
- Executive Assistant To CEO / President
- Executive Administrator To CEO / President
- Executive Administrative Assistant
Degrees
- Alonso High School - City , State | High School Diploma
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