PROGRAM ASSISTANT, 01/2008
to 12/2009 Federal Deposit Insurance Corporation – Arlington,
40 hours per week Supervisor: Noreen Padilla (703)-254-0282; may be contacted I administer FDIC's Corporate Wide Training program for over 100 employees in the Division of Information Technology.
The program requires the electronic monitoring of all training request as well as ensures compliance with FDIC's learning and professional development policy.
I assistant with the point-of-contact for the FDIC Procurement Credit Card reconciles each record of purchase monthly in the New Financial Environment (NFC) corporate procurement recordkeeping system regarding maintaining an ordering an inventory of office supplies for the entire branch and other offices as needed and assisting with the procurement of new equipment and special orders for supplies, books, publications.
Responsible for provides exceptional administrative support to DMB staff and management of approximately 100 employees and is often relied on by the DMB contractors (300+).Train new employees, intern employees and co-worker on Corporate Human Resources Information System (CHRIS) to input time and attendance information for staff members, as well as custom made applications relevant to the nature of financial management.
Use the New Financial Environment System (NFE) to research accounting codes.
I serve as the point of contact for Division of Technology Information, Delivery Management Branch Identify Access Management System (IAMS).
Plan and coordinate the DMB All Hands on Branch Meeting.
Recommend meeting places and submit catering services forms through e-mail and internet.
Maintain the DMB correspondences tracking log and filing system for all the DMB correspondences input into the FACTS tracking log system.
Analyze and compile all DMB Status reports received from the eight Section Chiefs and review them for errors and omissions.
Responsible for supporting hiring process by retrieving applications from Quickhire, scheduling interviews, preparing interview packages, and escorting interviewees and reserving all meeting rooms used for interviews.
Update materials for the DIT/PRR presentations every other Friday.
Supported space planning activities for the OCFI who were placed temporarily on the floor.
Assists staff as requested to plan for focus group sessions by securing supplies and conference rooms.
Provide support to other Divisions and contractors in the Courthouse building.
Manage and issued Temporary Parking Passes/Guest Parking Passes at Virginia Square building.
Administrator for 18 conference room in the Courthouse building.
Responsible for scheduling, planning and overseeing logistics for DMB All Hands meetings.
Provided monthly reports on meter reading.
Order paper and toner for the copy machines.
Serve as key operator for copy machines in the Courthouse building.
Responsible for maintaining an ordering an inventory of office supplies for the entire branch and other offices as needed and assisting with the procurement of new equipment and special orders for supplies, books, publications.
STAFF ASSISTANT, CG, 06/2002
Division of Supervision and Consumer Protection 40 hours per week Strategic Planning, Budgeting & Reporting Supervisor: Betty Rudolph, 202-898-8938; may be contacted Administrative Served on a detail to the Administrative Management Section.
Coordinated efforts related to the Corporate Employee Program (CEP) such as making travel arrangements for participants, set up interviews, prepared pre-employment packages, and reserved all meeting rooms used during recruiting events.
Planned and coordinated senior management meetings including the Field Supervisors meetings, CSBS meetings and Regional Directors meetings.
Efforts included recommending meeting places and catering services.
Organized DSC's Employee of the Year award program and prepared employee information for recipients of the Chairman's Excellence Awards.
Updated position descriptions including job announcements and cover page information.
Served as timekeeper for the DSC Strategic Planning, Budget, and Reporting Branch and detailees reporting to the Associate Director, three Section Chiefs and their staffs.
Proofed all correspondence for signature by the Associate Director for typographic accuracy, grammar, punctuation, format and consistency with established Corporation/Division procedures.
Independently edited and corrected all correspondence.
Received all telephone calls and conferred with visitors to the Associate Director and DSC Strategic Planning, Budget, and Reporting Branch.
Established and maintained subject matter files.
On own initiative, located files, papers, documents and other materials for the Associate Director and DSC Strategic Planning, Budget, and Reporting Branch.
Managed schedules for the Branch video teleconference calls (VTC's).
Maintained inventory of office supplies for Branch and order appropriate items when needed.
Administered suspense system to assure documents and correspondence with established deadlines were responded to in a timely manner.
Drafted response letters and memoranda for the Associate Director's signature.
Training Established training events in Corporate Training Server.
Input attendees' names to update transcripts.
Collected, compiled, and maintained core curriculum self -study questionnaire responses from class attendees; analyzed and maintained responses on Excel spreadsheets for process improvement.
Generated summary reports of this information for decision-making by the National Training Coordinator.
Worked closely with Corporate University, Regional and Washington offices to get students enrolled in internal and external classes.
Ran class rosters for the Training Coordinator and other management staff when needed.
Coordinated with Corporate University staff on scheduling and various course slotting needs.
Answered all training related issues using Training Server, Internet, and manuals to conduct research information from the Regional and Washington offices.
Reviewed all training requests to ensure the form was complete.
Upon completion of training, updated the employee's transcript in the Training Server.
Information Security Supported the secure operations of Corporate Automated Information Systems (AIS).
Informed management of changes to corporate policies and procedures that impact information security.
Served as the primary point of contact in the maintenance of the security of computer systems and data at specific FDIC locations in Washington, DC and in the regional and field offices.
Provided daily on-site security assistance to the division/office computer users.
Served as the liaison between computer users and the DIRM Information Security Staff.
Ensured that effective user support was provided for application security systems, including the resolution of user access problems and the maintenance of secure processes for password resets.
Recorded and reported any suspected information security incidents to DIRM ISS.
Investigated information security incidents and take appropriate corrective actions.
Ensured division/office compliance with corporate directives relative to information security.
Procurement Prepared Procurement Requisition (PR) to procure goods and services.
This included obtaining proper signatures and interacting with members of the Corporate Contracting Unit to process requisitions.
Prepared Payment Authorization Vouchers (PAVs) via the Financial Information System (FIMS).
Obtain proper signatures and submit vouchers to the Division of Finance (DOF) for processing.
Research Conducted research of various expense activities using the Accounts Payable and Purchase Order System (APPO).
Queried APPO to obtain information such as vendor name and identification number, purchase order number, invoice number, check number, payment date and amount, term of agreement, and contract incorporation in correspondence, reports and oral presentations.
STAFF ASSISTANT, 01/1994
40 hours per week Division of Compliance and Consumer Affairs Supervisor: Ms.
Melissa D'Onofrio Budget Generated monthly and quarterly ad hoc budget and expense reports using the Budget Management Reporting System (BMR's) that was part of the Financial Data Warehouse (FDW) and downloaded reports into Excel spreadsheets for distribution to managers.
Analyzed reports to monitor expense activity and ensure proper use of accounting codes.
Identified inaccurate expense entries and took necessary action to correct the errors and inform employees when required.
Generated budget-only reports via the Budget Planning System (PBS) upon request.
Bankcard Prepared spreadsheets for monthly reconciliation of the corporate bankcard.
This included inputting accounting data and description of expenses.
In addition, ensured that each expense had the appropriate authorization and documentation.
Graduate: 1 1981 Roosevelt High School - Washington D.C.
University of District of Columbia DC International School - Washington D.C.
Strayer University - Washington D.C.
United Status Citizen.
As Program Assistant to the Division of Information Technology, Delivery Management Branch, I procure a wide variety of goods and services necessary to support the mission and operation of the division in its supervision capacities.
Present experience in Human Resources areas including CHRIS T&A, Training, Payment Authorization Vouchers (PAVs), FDIC Automated Corporate Tracking System (FACTS), New Financial Environment System (NFE), Quickhire for scheduling interviews, preparing interview packages and Identify Access Management System (IAMS).
accounting, Accounts Payable, Administrative, administrative support, ad, Budget Management, Budget Planning, Budgeting, Budget, charts, oral, conflict resolution, Corporate Training, Credit, Data Warehouse, DC, decision-making, Delivery, Dictaphone, Dictation, documentation, DSC, e-mail, senior management, filing, Finance, Financial, financial management, focus, forms, hiring, Human Resources, Information Security, Information Systems, Information Technology, Internet Explorer, inventory, letters, logistics, Director, materials, meetings, Access, Excel spreadsheets, Excel, office, PowerPoint, Windows, Microsoft Word, Netscape, page, copy machines, policies, presentations, PR, process improvement, processes, Procurement, publications, reading, recruiting, reporting, Research, scheduling, space planning, spreadsheets, Strategic Planning, Supervisor, Supervision, user support, telephone, telephone etiquette, travel arrangements, video, composition
Mission Achievement Award 8-16-2006
FDIC - Corporate Success Awards 12-27-2004
Mission Achievement Award 11-18-2004