Principal Administrative Assistant Administrative Assistant Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Dedicated and focused Principal Administrative Assistant with 20 years experience in high-level management and director support roles.

Organized and professional.

Adept at managing multiple projects with ease using expert time management methods.

Resourceful and accomplished Office Manager with extensive office operations and personnel organization expertise.

  • Results-oriented
  • Self-directed
  • Professional and mature
  • Meticulous attention to detail
  • MS Office Suite knowledge
  • Strong interpersonal skills
  • Business writing
  • Strong problem solver

Coordinated all department functions for team of 70+ employees.

Successfully planned and executed corporate meetings, lunches and special events for groups of 150+ employees.

Received a merit raise for strong attention to detail, exemplary customer service and team-player attitude.

02/1992 to 06/2013 Principal Administrative Assistant Administrative Assistant Warnermedia | Santa Monica, CA,
  • Provide administrative support to Manager of Engineering, Project and Design Engineering Managers, and their staff, Design supervisor and staff of designers.
  • Prepare and distribute meeting minutes, reports, correspondence, transmittals, scope of work, letters and memorandums.
  • Set up and schedule various meetings and catering.
  • Process vendor invoices for payment and submit through BaaN.
  • Prepare New Hire forms for new and re-hired employees; submit information to HR, Security and IT departments; Non-Disclosure Agreements for vendors, and submit to legal department.
  • Coordinate and perform tasks of a confidential manner with discretion and independent judgment.
  • Liaise with clients, and vendors for Construction Services.
  • Compile and revise all technical/standards for the Construction Services group.
  • Maintain and update technical library per audit standards.
  • Order, maintain, and inventory office supplies and furniture for office.
  • Travel and hotel arrangements, acquired visas.
  • Creation and maintenance of Environmental, Health and Safety policies and procedures.
  • Set up and participated in training courses for first responders.
  • United Way campaign chairman for 13 years.
  • Notary Public, Texas.
  • Facility - Assisting Director with corporate matters.
  • Liaise with Security, IT and HR issuing corporate badges for all current and international employees visiting Houston office.
  • Contact building management with facility needs and repairs.
  • Attend meetings regarding facility as needed.
  • Prepare and submit new badge forms to Security for all employees.
  • Process facility invoices and submit to Accounting for the Houston office.
  • Assisted President and staff with hotels, travel, catering, and attended group compliance meetings..
01/1990 to 02/1992 Senior Secretary Gap Solutions, Inc | Tucson, AZ,

Various Contract/temporary positions through Kelly Services, Inc.Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.

Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.

Served as central point of contact for all outside vendors needing to gain access to the building.

03/1988 to 09/1989 Secretary III Chick-Fil-A | , ,
  • Assisted Director of Advertising with proposals, acquiring data, presentations and reports, and meeting minutes.
  • Liaison between advertising and sales departments, customer, and Chronicle executives.
  • Provided assistance with various international companies and groups.
  • Drafted customer evaluations.
  • Coordinated all calendars, travel and hotel arrangements.
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Wrote reports and correspondence from dictation and handwritten notes.
  • Coordinated and performed administrative tasks occasionally for VP and President's office.
04/1974 to 03/1987 Manager Ronnie's Food Centers And The Unique Boutique | City, STATE,
  • Independently owned and operated 7 supermarkets for 26 years with spouse.
  • Accounting, payroll, cash operation, worked with various departments.
  • Served as central point of contact for all outside vendors needing to gain access to the building.
  • Managed pharmacy.
  • Opened 2 boutiques, separate entities in two of the main stores.
  • Manager, buyer, and merchandiser for both stores.
  • Front page article of Supermarket News regarding all the boutiques' innovative ideas and results of sales.
Expected in 1965 High School Diploma | John H Reagan High School, Houston, TX GPA:

Emphasis in English, Business

Student government representative

Office Administration coursework

Coursework in Library Science

Microsoft Office Applications Certificate


Accounting, administrative support, advertising, sales, management.

Order, inventory, and maintain office supplies.

Process vendor invoices.

Legal documents and letters

Microsoft Word and Excel, etc.

Meetings scheduled, catering for all functions.

Payroll, policies, presentations, proposals.

Environmental Health and Safety

Notary Public

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Resume Overview

School Attended
  • John H Reagan High School
Job Titles Held:
  • Principal Administrative Assistant Administrative Assistant
  • Senior Secretary
  • Secretary III
  • Manager
  • High School Diploma

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