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Portfolio Assistant Resume Example

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PORTFOLIO ASSISTANT
Experience
Portfolio AssistantBANK OF NEW YORK – New York, NY
  • Provided administrative support to managers and team members to meet organizational goals and objectives.
  • Gathered, compiled, and reported information while meeting multiple and simultaneous deadlines.
  • Continually managed confidential and sensitive information using tact, diplomacy, and sound judgment.
  • Supported evaluators by updating portfolio trades, unit redemptions, and daily accruals via transmission rates.
  • Reconciled distributions to Shareholders Services Department.
  • Monitored delivery of bond trades to brokers on settlement date.
  • Verified daily system output and provided processing of bond calls, defaults, and reorganization issues.
  • Delivered nine years of accurate, organized, and timely support.
Commercial Real Estate Loan Processor, 08/1999 to 09/2020
CITY NATIONAL BANK – Miami, FL
  • Met demanding deadlines for processing complex commercial loans.
  • Reviewed credit approvals following receipt from the underwriter and obtained all requirements essential to closing as outlined on loan checklist.
  • Coordinated Commercial Loan Closings.
  • Obtained necessary loan documentation for new CRE, C&I, construction and participation loan requests including modifications, increases, renewals and extensions.
  • Worked in conjunction with closing attorneys, various vendors, and customers to aid in the closing process.
  • Reviewed draft loan documents to ensure adherence to specific loan terms prior to closing.
  • Ensured compliance to all industry regulations and bank policies and procedures for loan approval, including complying with collateral, legal, compliance, and financial requirements.
  • Reviewed and coordinated funding of new and existing loans at closing.
  • Ensured the closing statement reflected appropriate use of funds, bank fees, escrows, legal fees and recording costs.
  • Enforced receipt of closing binders from closing Attorneys.
  • Submitted completed loan packages to in-house loan documentation staff for preparation of legal documentation.
  • Supported relationship managers by responding to inquiries regarding flood-related regulations and compliances.
  • Created and maintained loan and deposit relationship summaries and prepared loan input sheets for booking.
  • Assisted the Relationship Managers with the preparation of commitment letters in accordance with the loan approval.
  • Delivered quality customer service to borrowers, managers, and staff.
  • Received “Best in Class” award in recognition for excellent service.
  • Complied with regulatory requirements,including Bank Secrecy Act, Anti Money Laundering, OFAC, USA Patriot Act, Privacy Act and Community Reinvestment Act.
  • Successfully closed average of [Number] loans per month.
  • Reviewed and edited loan agreements to promote efficiency and accuracy.
  • Handled [Number] calls per [Timeframe] to address customer inquiries and concerns.
  • Devoted special emphasis to punctuality and worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately.
  • Resolved [Type] problems, improved operations and provided exceptional client support.
  • Increased customer satisfaction by resolving [Product or Service] issues.
Administrative Assistant, 12/1997 to 08/1999
ADDITIONAL RELEVANT, AMERICAN NATIONAL, LTD – Miami, FL
  • Delivered diverse and confidential administrative support functions.
  • Coordinated health insurance enrollment and tracked vacation and sick day records.
  • Communicated with managers to gather or convey relevant information.
  • Managed and updated customer files.
  • Managed travel arrangements for managers.
  • Composed and typed correspondence and prepared sample packages for sales department.
  • Supported bookkeeping staff by preparing invoicing.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Education
Bachelor of Arts (BA): Supervision & ManagementMiami-Dade College - Miami, FL
Associates of Arts (AS): Accounting, MiamiDade College - Miami, FL
Business Specialist – Accounting/Budgeting College CertificateMiami-Dade College - Miami, FL
Paralegal Honors CertificateFlorida International University
Highlights
  • COMMERCIAL LOAN PROCESSOR/CLOSER
  • Focused and dedicated administrative professional with over 20 years' experience of delivering critical and
  • Timely support, for senior leadership across multiple functions. Professionally handle confidential information
  • And serve as first point of contact. Results oriented in demanding, deadline-driven environments; ability to
  • Assess complex matrix, identify goals and priorities, and problem solve. Collaborative team player with
  • Excellent communication skills.
  • Time Management / Prioritization
  • Organization
  • Documentation / Review
  • Policy / Procedures Compliance
  • Excellent oral and written communication
  • Excellent Customer Service
  • Coordination
  • Team oriented
  • MS Outlook
  • MS Word, Excel, PowerPoint
  • Accounting, PowerPoint
  • Accruals, MS Word
  • Administrative, Organizational
  • Administrative support, Paralegal
  • Bookkeeping, Policies
  • Budgeting, Quality
  • C, Recording
  • Closing, Sales
  • Excellent communication, Sound
  • Excellent oral, Team player
  • Credit, Time Management
  • Excellent Customer Service, Transmission
  • Customer service, Travel arrangements
  • Delivery, Written communication
  • Documentation
  • Financial
  • Funds
  • Insurance
  • Invoicing
  • Leadership
  • Legal
  • Letters
  • Excel
  • MS Outlook
  • Administrative support
  • Documentation and control
Professional Summary

Manages high-volume loan paperwork in dynamic environments with high production, approval and customer relations targets. Expertise includes reviewing and validating personal, employment and financial histories for each applicant. Self-motivated and reliable with excellent teamwork, problem-solving and organizational skills.

Accomplishments
  • Awarded "Employee of the Month" for delivering outstanding administrative support.
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Resume Overview

Companies Worked For:

  • BANK OF NEW YORK
  • CITY NATIONAL BANK
  • ADDITIONAL RELEVANT, AMERICAN NATIONAL, LTD

School Attended

  • Miami-Dade College
  • Dade College
  • Florida International University

Job Titles Held:

  • Portfolio Assistant
  • Commercial Real Estate Loan Processor
  • Administrative Assistant

Degrees

  • Bachelor of Arts (BA) : Supervision & Management
    Associates of Arts (AS) : Accounting, Miami
    Business Specialist – Accounting/Budgeting College Certificate
    Paralegal Honors Certificate

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