Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
Summary
Skilled, dedicated and proactive Portfolio Assistant with more than 12 years' experience in such a position or the like. Bilingual professional who performs well in a multi-demographic environment. Reliable and focused on results. I have a comprehensive background in the development and execution of operations, policies, procedures, work processes and more.
I am a proficient team member, one who is capable of leading and motivating individuals towards success. I am adept at managing all phases of a project life cycle, from needs assessment through implementation. I am skilled at utilizing Microsoft, Yardi and other data management tools to optimize efficiency.
Highlights
Program & Project Management
Strategic Planning
Considerate and Cooperative Behavior
Change Management
Strong negotiation skills
Team leadership and strong support
Policy Improvement
Organization & Detail
Good Communication Skills
Report Analysis
Employee training and development
Schedule Management
Spreadsheet development
Billing
Problem Resolution
Microsoft Word (formal letters, responses, labels etc.)
Microsoft Excel (asset management distribution, expense distributions/financial and expense reports)
Microsoft Access (business/vendor management)
Microsoft PowerPoint (presentations, work flow processes)
Outlook(calendaring/communication/email)
Windows 7, 8 & 10
Yardi Voyager (property data management)
Procure to Pay (invoice coding/processing)
Skype (communication/meeting scheduling)
One Note (project records)
Adobe (merging documents, editing and finalizing)
Experience
Portfolio Assistant, 01/2014 - Current Guardian Management LLC – City, STATE,
Maintaining a professional demeanor, self-motivation, learning skills, reliability, organization and efficiency, my work load consists of coordinating, planning and supporting daily operational and administrative functions.
I provide comprehensive, complex and at times very challenging support to nine Portfolio Managers, vice president of operations, corporate accounting, property accounting, marketing, site properties and others.
I ensure projects are delivered on time and within budget.
I assist in creating and implementing project management and administrative processes, increasing efficiency in processes and communication. The ultimate goal is to reduce redundancy, improve accuracy, improve efficiency and achieve organizational objectives.
I am highly focused and results-oriented. I support complex and deadline driven operations. Identify goals and priorities and resolve issues as they arise or become known.
I plan, develop and lead complex projects from their very inception to their completion.
I deliver projects timely, within budget and in accordance to the requirements stated in the management agreements. If it is a vendor then in accordance to the quoted scope of work.
Schedule, plan and prepare presentations for Portfolio meetings. Order catering, prepare agenda's and working packets for groups.
Coordinate travel and lodging.
Assist in optimal cost control at the properties and corporate office.
Coordinate projects and see them through.
Prepare and proofread correspondence to residence, vendors, site staff or other corporate staff.
Regular correspondence with our many funders/lenders and especially our federal agencies Rural Development and U.S.
Department of Housing and Urban Development.
Complete research, reporting and information management within scheduled date/time frames.
Manage data entry and clerical administration, accounting and property expenses.
Enter accounts payables and am responsible for allocating invoices to appropriate parties.
Code and approve invoices.
Renew Management documents in accordance to schedules.
Process replacement reserve requests and obtain appropriate approvals.
Assist in building, entering and following property budgets. Report and assist in writing narratives regarding spending and utilizing reserve funds.
I have good numerical capability, computer and office skill, strong communication skills (verbal and written), strong analytical skills, prioritization skills, multitasking & problem solving skills.
A great eye for detail and management skill.
Team building and team collaboration skills.
Small Business Assistant, Administrative Assistant & Event Coordinator, 08/2009 - 08/2014 TSG Services - Association And Event Management – City, STATE,
Performed multifunctional role- coordinated events, provided
administrative support and managed/assisted small businesses in southeast
Portland and Lloyd District. I also was a part of the committee and assisted in
leading the Neighborhood Prosperity Initiative Project now known as the Jade
District.
Office Administrative
Role -
I enhanced business operations resulting in improved performance and cost
reduction. Processed credit card payments and check/cash bank deposits. Built spreadsheets
and business databases in order to manage small business dues &
sponsorships. Invoiced and processed invoices. Managed online business list
serves for the business associations and their owners. Maintained all correspondence
to and from the owners and handled/assisted as needed. Kept all processed files
and records (paper and electronic). Scheduled and confirmed appointments. Kept
and managed financial records. . Maintained the calendars for office staff and
supervisor. Processed data and budget sheets. Prepared monthly newspaper
articles for the SE Examiner regarding business changes/updates. Processed large mailings.
Event Planner/ Coordinator
Role
- I supported major event sponsors, primarily small local businesses but also banks (Wells Fargo, US Bank, Bank of America), department stores (Safeway, Fred
Meyer), Insurance agents (State Farm Insurance, Allstate Insurance), coffee shop sponsors
(Pete's Coffee, Starbucks), eateries and many others. The support included
marketing materials and increasing traffic to their locations. Gathered
data and analyzed business and event operations/logistics. Billed and processed
payment for article sponsors.
Processed all vendor applications and payments. Led all communications and updates.
Processed sponsor applications and communicated advertising and other benefits.
Developed strategies and vision and oversaw the layout. Mapping sketching
measuring arranging and finalizing placements of all music, entertainment and
vendors. This also included store fronts and exposure (specifically our
sponsors). Coordinated seven events between the months of April and September.
The events included 82nd Avenue Carnival Days, Montavilla Street
Fair, Division/Clinton Street Fair, PDX Bridge Festival, Hawthorne Street Fair,
Belmont Street Fair and Fun on Foster. Working with a list of over 700 vendors.
Working with the webmaster I updated information and current advertising on the
TSG and association websites.
Small Business Support Role - I supported
eight business associations (82nd Avenue Business Association, Division/Clinton
Business Association, Hawthorn Blvd Business Association, Belmont Area Business
Association, Foster Area Business Association & Lloyd District Community
Association).
I scheduled and planned monthly, quarterly and annual meetings with our
associations and small business owners.
Discussed city changes/concerns and changes to the association's
processes and procedures. Built formal invitations for annual meetings and
processed registrations for monthly, quarterly and annual meetings.
Assisted in all areas of the dues process. Processed dues applications for annual members and actively worked on and encouraged new members to join.
Neighborhood Prosperity Initiative (Jade
District) – a project that included the SE 82nd Avenue & SE
Division Street city sections of Portland. I organized and attended the District Development Business Meetings for
the NPI. Worked with businesses develop and implement new ideas. I assisted in organizing the plans that would later
became the Jade District. During the planning process we established project priorities
and actively contributed in business involvement and the desire of the community, to develop this project. We built a board and worked tirelessly to build a
business dues membership pool.
I provided translation services for the project. Flyers
and other materials for the Russian businesses in the area.
I assisted in creating a
database. Kept and recorded the minutes and processing payments.
Receptionist & Filing Clerk, 03/2004 - 09/2008 Palace Construction Corporation – City, STATE,
Completed computer administration projects. Multitasked 5 phone lines and worked through large numbers of invoices daily, for 6 of the companies building contract managers.
Updated records, including excel spreadsheets and Microsoft word documents. Prepared documents as required and/or assigned.
Faxed, copied and labeled all records and projects.
Mailed and Couriered per request. Called for pickups and accepted and signed mail and courier packages.
Outlook email communication, handled requests in the order they were received and forwarded e-mails to the appropriate divisions as necessary.
Completed all other office required duties and tasks. Made coffee, ran errands, ordered supplies and greeted visitors. Prepared and kept current all records and documents for the properties, subdivisions, leases and rentals.
Created and kept a complete record of invoices, bank statements, insurance documents, engineering information and other paperwork.
Education
High School Diploma: , Expected in - Thompson High School - , GPA:
Associates of Applied Science Administration: , Expected in - - , GPA:
Associates of Applied Science Business Administration Degree: , Expected in - - , GPA: Both in progress
Interests
I grew up in Portland Oregon. I love this city and everything about it. The diversity and beauty are some of my favorite benefits of living here. I volunteer 6 hours a week, providing professional Russian translation services for my local church in Portland Oregon.
I also volunteer my time working with businesses, to raise funds for The Humane Society and Loaves and Fishes as well as other programs. Together we have raised thousands of dollars to each of these programs. I continue to be actively involved.
Languages
I speak, read and write in fluent Russian. I understand Ukrainian and have mastered a great deal of Spanish.
Skills
Administration and Office Support (document composition, updating agreements and trackers) Multitasking sills Prioritization skills Outgoing, friendly and professional demeanor Strong, clear verbal and written communication and responsiveness Excellent meeting coordination and support skills Respectful and professional interpersonal skills Exceptionally detail oriented and organized Work well in a fast paced driven environment (with high energy) Efficiency and flexibility A passion for the success of local businesses (particularly small businesses) Event Planning (large and small) Commitment and Dedication Professionalism
Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.
Resume Overview
School Attended
Thompson High School
Job Titles Held:
Portfolio Assistant
Small Business Assistant, Administrative Assistant & Event Coordinator
Receptionist & Filing Clerk
Degrees
High School Diploma
Associates of Applied Science Administration
Associates of Applied Science Business Administration Degree