personnel security assistant resume example with 4+ years of experience

(555) 432-1000,
, , 100 Montgomery St. 10th Floor
Professional Summary

Enthusiastic Personnel Security Assistant eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of Suitability and the Background Security Investigation System (VA-CABS and HRSMARTS). Motivated to learn, grow and excel in Personnel Suitability. Years of experience in exercising the utmost discretion in the handling of personally Identifiable Information (PII).

  • Adjudicate SACS
  • Initiate Electronic Questionnaires for Investigations Processing (eQIP)
  • Knowledgeable on VA-CABS USSTAFFING , HRSMARTS , NP2 and PIPS
  • Holds Adjudicator and Sponsor roles in USACCESS
Columbia Southern University Orange Beach, AL United States, Expected in 07/2019 Master of Science : Occupational Safety & Health - GPA :

GPA: 3.74, GPA: 4.0, Cum Laude

Columbia Southern University Orange Beach, AL Expected in Bachelor of Science : Environmental Management - GPA :
Work History
Securitas Security Services Usa, Inc. - Personnel Security Assistant
Virginia Beach, VA, 04/2018 - Current

Hours per week: 40 Series: 0001 Pay Plan: GS Grade: GS-7.

Duties, Accomplishments and Related Skills:

  • Process, initiating, reviewing, and approving background cases for release to Office of Personnel Management (OPM) in compliance with policies relating to completion of suitability Investigations for Federal employees and others requiring background Investigations for non-sensitive and public trust positions
  • Assist Personnel Security Specialists in collecting appropriate background information, by tracking and reviewing data, completing reports, maintaining databases and processing follow-up actions on various security related matters as well as assist with suitability adjudications
  • Review position risk sensitivity levels as full assistant to Personnel Security Specialist
  • Assemble position descriptions and functional statements for Personnel Security Specialist for review.
  • Track electronically level assigned and appropriate background investigation needed
  • For pre-employment processes, I serve as initial point of contact for new appointees including but not limited to paid or without compensation employees, volunteers, students, residents, and contractors
  • Review information submitted by requesting office to validate level of background required, enters appointee information into local data base tracking system and refers appointee for fingerprinting
  • Initiates, reviews and releases appointees background investigations in Office of Personnel Managements Electronic Questionnaires for Investigations Processing (e-QIP) system or in conjunction with VA- Adjudication Center (VA-AC)
  • Regularly monitors status of specific pending items, compiles data to produce reports, follow up to determine status and records results
  • Maintains and update Employee Database spreadsheet (daily) to keep top level management and Personnel Security Specialists apprised of status of Suitability of both paid and unpaid employees (WOC's)
  • Maintains logs of current employees who are in public trust positions and ensures reinvestigation's are initiated, reviewed and released using e-QIP within required timeframe as per policy
  • Works closely with VA-AC to monitor progress of investigations when applicable
  • AAs needed, works with applicants who may be experiencing difficulties with completion of electronic forms related to background screening process
  • Works closely with Recruitment and Staffing to assure required background documents are complete and accurate as per policy (OF-306, SF-85, SF-85P, etc.)
  • Assures that paperwork related to suitability process is forwarded for inclusion in appropriate system of records, i.e., official personnel folders, records related to fee basis employees, contract personnel, volunteers, or without compensation employees
  • Maintains required files related to suitability process in accordance with
  • PM/agency guidelines
  • Periodically performs audits of official personnel folders to assure that information related to suitability is properly recorded and filed
  • Ensures that security activities are in accordance with ADP security policies
  • Keeps security information confidential and assures compliance with requirements of safeguarding personal and other sensitive data pursuant to t Computer Security Act of 1997, and Privacy Act of 1974
  • Responsible for assisting in execution of personnel security-related functions as relate to VA Subjects in Veterans Affairs Centralized Adjudication and Background Investigation System (VA-CABS)
  • Very knowledgeable of application and training in using VA-CABS.

Supervisor: Gregory Edwards (216) 543-2011
Okay to contact this Supervisor: Yes

Veterans Health Administration - Program Support Assistant
Brainerd, MN, 04/2018 - 05/2021

This is a federal job)

Duties, Accomplishments and Related Skills:

  • Educate Principal Investigators and research staff on federal regulations that govern human research
  • Distributes regulatory and ethical information to Investigators with special emphasis on Informed Consent process
  • Integrates data into electronic protocol tracking and correspondence systems that meets federal and accreditation standards (Management of Institutional Review Board "MIRB")
  • Manages research documentation and records in accordance with regulatory requirements in such manner that information can be extracted to check for safety data and/or regulatory compliance
  • Research documents which includes wide variety of complex information, such as patient medical records
  • Develop and implement procedures to enable efficient documentation flow and accurate filing of time sensitive records, manuals, handbooks, and other related materials
  • Provide information and provides answers to questions which relates to (Management of Institutional Review Board "MIRB") and forward to appropriate department
  • Independently initiates, organizes, coordinates, completes and analyzes all processes required for administrative and scientific review of multiple types of research proposals and projects; included but not limited to MIRB functions, building Agenda, summarizing Minutes and highlighting controversial issues for legal document during monthly board meetings
  • Distribute pre-meeting materials and guidance materials when appropriate
  • Tracks VA Committee and Community members, and alternate member schedules to ensure presence of a quorum at all meetings
  • Reviews all research policy memoranda and correspondence, recommending action to Principal Investigators when policies or procedures are modified
  • Provides education and guidance to Research Investigators to ensure resource requests and justifications meet VA grant submission requirements and accurately reflect reality of resources needs
  • Maintains clear lines of communication to optimize utilization of resources and meet fiscal program objectives
  • Leads, plans and conduct special projects.

Supervisor: Christian Keenan (336)624-3147

Okay to contact this Supervisor: Yes

Securitas Security Services Usa, Inc. - Personnel Security Assistant
Arlington, VA, 10/2017 - 04/2018

Hours per week: 40.Series: 0001 Pay Plan: GS Grade: GS-5, (This is a federal job)

Duties, Accomplishments and Related Skills:

  • Performs administrative tasks associated with authorization and issuance of PIV card, a standardized identification badge designed to increase security related with physical access to Federal facilities and networks and logical access to computer systems
  • Responsible for maintaining in-depth working knowledge of PIV role holder responsibilities
  • Provides technical advice and guidance to employees, contractors, affiliates, and volunteers regarding matters pertaining to PIV Program
  • Accomplishes special projects in relation to PIV Program
  • Uses appropriate approaches to perform variety of duties related to special projects involving issues of a sensitive nature
  • Conducts research and compiles data from diverse sources, assembles information, and develops reports or presentations
  • Maintains proficiency in VA PIV Portal to create and issue PIV cards, capture biometrics, troubleshoot card and pin issues, and perform all aspects of card lifecycle management
  • Assists with Personal Identity Verification (PIV) Program in performing functions associated with daily operations to include performing registrar and/or issuer duties and training sponsors on their roles and responsibilities
  • Takes and transmits electronic fingerprints for appointees
  • Enters appropriate data in required databases related to appointee's suitability from a wide variety of sources, i.e., fingerprint/badge log, notification(s) of investigation(s) scheduled by OPM, requests by OPM for additional information, receipt/disposition of results of both Special Agreement Checks (SAC's) and National Agency Check with
  • Inquire (T1’s) or higher, to include interim reports or pending completion reports, assignment for adjudication and final disposition of investigation
  • As appropriate, logs and tracks status of suitability issues referred by Personnel Security Specialist for OPM adjudication
  • Enters data related to receipt of post-employment arrest reports on current employees to include employees name, date of receipt, assignment for review/adjudication, and final disposition date/results
  • Support programming of PIV cards after being manufactured
  • Perform minor PIV troubleshooting of PIV System during malfunctions and resolve system issues.
Project Resources Group, Inc - Field Investigator
Charlotte, NC, 06/2017 - 10/2017

Accomplishments and Related Skills:

  • Function as Special Investigator for National Background Investigations Bureau (NBIB) and Office of Personnel Management (OPM)
  • Possess strong work ethic with integrity and passion to support national security initiatives while representing federal customer with highest level of professionalism
  • Accept assignments of cases that contain most complex derogatory issues needing special reporting coverage
  • Understood and complied with all Federal Regulations and local policies governing investigations
  • Gathers required information, analyzes data, develops recommendations, and submits reports to Office of Personnel Management (OPM)
  • Safeguards confidential and sensitive information and ensures information is disclosed to authorized individuals
  • Responsible for scoping and briefing casework to determine areas of investigative coverage required in accordance with applicable directives and investigative standards for all laws, and other required federal agency regulations for over 50 Government agencies having some of nation' s most sensitive missions
  • Completed database record searches, conducted face-to-face interviews to elicit information about applicants seeking federal positions, contract positions or positions within Military
  • Obtains recorded information and transcribes into Minutes and inspectable data using electronic equipment and voice recorders
  • Performed Subject contact, Personal Source, and Employer interviews to obtain suitability and eligibility criteria for personnel seeking Public Trust or National Security Clearance
  • Work independently and securely from home with little day to day supervision.

Okay to contact this Supervisor: Yes, : Ralph Shumac (919-532-6471)

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Resume Overview

School Attended

  • Columbia Southern University
  • Columbia Southern University

Job Titles Held:

  • Personnel Security Assistant
  • Program Support Assistant
  • Personnel Security Assistant
  • Field Investigator


  • Master of Science
  • Bachelor of Science

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