LiveCareer-Resume

personal executive assistant resume example with 10+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Summary

Motivated professional considered talented leader and driven problem solver. Brings 5 years of experience as a Personal Assistant, Executive Assistant & House Manager. Offers outstanding attention to detail and home coordination with confidence and confidentiality. Works well with others and keep an open mind to all situations.

Skills
  • Relationship development
  • Project organization
  • Team management
  • Customer service
  • Client confidentiality
  • Administrative support
  • Communications
  • Planning and coordination
  • Organization skills
  • Problem resolution
  • Fluent in French
  • Computer Literate
  • Reporting and documentation
  • Project oversight
  • Multitasking
  • Working collaboratively
  • Data collection
  • Friendly, positive attitude
  • Administrative support specialist
  • Resourceful
Experience
Personal/Executive Assistant, 08/2020 - 09/2021
Life Time Fitness Sugarloaf, PA,
  • Organized personal and professional calendars, including reminders for upcoming meetings and events.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office productivity.
  • Priority and Emphasis on Client Confidentiality
  • Typed documents, updated websites and compiled information for meetings.
  • Organized work projects around client's house.
  • Conducted extensive online and phone research.
  • Traveled with manager to take notes and dictation at meetings.
  • Organized personal and professional calendars to streamline office communications, scheduling and initiatives.
  • Created expense reports using Google spreadsheets.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Researched and collected options for best pricing on hotels, flights and home furnishings.
  • Prepared homes for clients prior to arrival from business trips and vacations.
  • Worked closely with high-profile clients to provide one-on-one administrative support, including estate management, household management and property management.
  • Oversaw, directed and hired household staff, including nannies, housekeepers and chefs.
  • Managed household inventory and maintenance schedules.
Personal Assistant/House Manager , 04/2017 - 03/2020
Shoreline HWY City, STATE,
  • Answered calls and responded to inquiries from various parties, using strong active listening and open-ended questioning skills to resolve problems.
  • Coordinated general maintenance and repairs to keep facilities operational and attractive.
  • Supervised and coordinated work to optimize productivity and enhance results
  • Emphasis on Client Confidentiality
  • Managed appointments/services for properties as well as personal appointments
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Organized personal and professional calendar s, including reminders for upcoming meetings and events.
  • Managed house events - booked catering, set up logistics for guests and installed event decor
  • Booked medical appointments
  • Organized and maintained cleanliness of all properties
  • Grocery shopped/online ordered supplies as necessary to keep homes functioning properly
  • Strong customer services skills
  • Strong phone and email communication support
  • Oversaw daily operations, maintenance and administration of various properties.
  • Managed household inventory.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Conducted extensive online and phone research.
  • Prioritized timeline-driven items to complete projects promptly and within budget.
  • Prepared homes for clients prior to arrival from business trips and vacations.
  • Wardrobe assistance
  • Prepared and packed principal for upcoming trips
Studio Manager/Production Assistant, 04/2015 - 04/2017
Brown Paper Design City, STATE,
  • Maintained in-depth knowledge of competition through consistent evaluation of market conditions and trends.
  • Floral and Event Design
  • Maintained studio organization and cleanliness
  • Maintained inventory records for warehouse supplies
  • Booked client sample meetings for weddings and corporate events
  • Strong customer service interaction
  • Managed event teams during installs and breakdowns
  • Negotiated with outside contractors to obtain reasonable fees
  • Oversaw daily operations, maintenance and administration of various events
  • Coordinated general maintenance and repairs to keep facilities operational and attractive.
  • Answered calls and emails in an effective time frame
  • Problem solved resulting in a positive resolution
  • Managed all areas of manufacturing, safety, inventory control and process implementation.
  • Oversaw inventory and physical counts and performed periodic cycle counts to verify outgoing orders.
  • Assessed current inventories and brought in supplies to keep stock within optimal levels for expected demands.
  • Examined final products for conformance with quality and design standards.
  • Remained alert, active and ready to respond to any request at any time using variety of available resources.
Studio Manager, 03/2011 - 04/2015
Radeff Design Studios City, STATE,
  • Improved upon the company's quality by maintaining an organized and safe work environment
  • Welcomed customers and asked open-ended questions to understand individual needs
  • Spearheaded training initiatives to improve employee performance and bottom-line business results.
  • Addressed internal and customer-related issues each day and affected strategic resolutions
  • Studio cleanliness/organization
  • Designed and created specific items for events
  • Floral and Event creativeness
  • Coordinated shipments and inventory accountability
  • Strong customer service skills
  • Shopped and ran production errands as necessary
  • Improved productivity initiatives, coordinating itinerary and scheduling appointments.
  • Generated reports to assess performance and make adjustments.
  • Observed general operations for safety hazards or risks and quickly implemented solutions.
  • Communicated clearly with coworkers using radio, phone and text to stay on top of operations needs.
  • Fostered clear and proactive communication with event staff to address needs and delegate tasks.
Education and Training
High School Diploma: , Expected in 06/2002
-
Dominion Christian High School - Kennesaw, GA,
GPA:
Status -
: , Expected in
-
University of Las Vegas, NV - Las Vegas, NV,
GPA:
Status -
Activities and Honors

Dean's Honor Roll - UNLV

Hope Scholarship - Dominion Christian

Principal's Honor Roll - Dominion Christian

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Resume Overview

School Attended

  • Dominion Christian High School
  • University of Las Vegas, NV

Job Titles Held:

  • Personal/Executive Assistant
  • Personal Assistant/House Manager
  • Studio Manager/Production Assistant
  • Studio Manager

Degrees

  • High School Diploma
  • Some College (No Degree)

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