LiveCareer
LiveCareer
  • Dashboard
  • Jobs
  • Resumes
  • Cover Letters
  • Resumes
    • Resumes
    • Resume Builder
    • Resume Examples
      • Resume Examples
      • Nursing
      • Education
      • Administrative
      • Medical
      • Human Resources
      • View All
    • Resume Search
    • Resume Templates
      • Resume Templates
      • Nursing
      • Education
      • Medical
      • Human Resources
      • Customer Service
      • View All
    • Resume Services
    • Resume Formats
    • Resume Review
    • How to Write a Resume
    • CV Examples
    • Resume Objectives
  • Cover Letters
    • Cover Letters
    • Cover Letter Builder
    • Cover Letter Examples
      • Cover Letter Examples
      • Education
      • Medical
      • Human Resources
      • Customer Service
      • Business Operations
      • View All
    • Cover Letter Services
    • Cover Letter Templates
    • Cover Letter Formats
    • How to Write a Cover Letter
  • Jobs
    • Mobile App
    • Job Search
    • Job Apply Tool
    • Salary Calculator
    • Business Letters
    • Job Descriptions
  • Questions
  • Resources
  • About
  • Contact
  • 0Notifications
    • Notifications

      0 New
  • jane
    • Settings
    • Help & Support
    • Sign Out
  • Sign In
Member Login
  • LiveCareer
  • Resume Search
  • Personal Assistant to Managing Director
Please provide a type of job or location to search!
SEARCH

Personal Assistant to Managing Director Resume Example

Resume Score: 50%

Love this resume?Build Your Own Now
PERSONAL ASSISTANT TO MANAGING DIRECTOR
Professional Summary
I have the skills focus and commitment required to provide the highest level of support with minimal supervision. I am a fast learner who adapts quickly to change and confident in my ability to work within a demanding environment, my previous roles have been challenging but also very rewarding. Preceding bosses would say that I can think outside the box, confidence in making decisions on their behalf and the willingness to go that extra mile. I believe my skills and experience are best suited to working within a thought-provoking environment, either independently or as a member of a team. Throughout my career, I have made positive contributions to the companies' goals and ambitions and this is what I am looking for in my next role.
Skills
British System/Software Packages: Excel, Outlook, PowerPoint, Word, Concur & Bloomberg
Personal Information
I decided to take a career break from 04/10-11/10 to travel around the world. During this time I embarked on a number of voluntary projects which involved teaching under privileged children in Cambodia and participating in conservation work in Costa Rica. On my return to London I applied for a visa which would enable me to work and live in Australia. Following on from this, I was granted a permanent residency visa in September 2014 which provides me with the right to work in Australia indefinitely.
Work History
Personal Assistant to Managing Director, 04/2015 to Current
Memtronix
  • To understand the business and its complexities so that I could fully support my boss within his role Responsible for coordinating and ensuring that key deliveries were achieved within agreed timescales Supporting on initiatives, projects and actions.
  • Managing & Coordinating global/domestic travel arrangements and itineraries Extensive forward planning and time management Preparation of internal and external correspondence E-mail and telephone gate keeping Extensive and complex diary management Organisation of all international/domestic meetings for both the MD and senior managers Manage & nurture client relationships Processing expenses, invoices and preparation of financial budgets.

Property Developer, 06/2014 to 01/2015
European Land

Personal Assistant to CEO & Development Director,
  • Provided continuous, high end quality support to the CEO/Development Director.
  • Acting as the first point of contact with people from inside and outside the organization Inbox management -responded /actioned all relevant emails and maintained a task diary/phone list for the CEO Extensive diary management and co-ordination Answering and screening a high level of incoming calls Managed daily work flow of partners, appropriately prioritizing tasks and obligations.
  • Coordinating on-site and off-site meetings, including logistics, catering and AV set up, liaising with various departments and external consultants when needed Assisting in the flow of information and communication, within the organization and externally.
  • Whilst being mindful of confidentiality Gatekeeping and managing in -person enquires from colleagues and external consultants.
  • Coordinated, managed and set up high level events, training sessions, departmental and shareholder meetings Prepared complex and demanding travel itineraries for all senior executives Liaising with external marketing and PR consultants.
  • Providing support for both internal and external brand communications, brand initiatives and key projects Ensuring that brand communication was aligned both internally and externally Supporting and assisting the team with financial budget management for various projects implemented Proofread and edited documents, presentations, training materials and press articles Co-ordinated, prepared and timely distributed all presentations, reports, agendas etc.
  • for all meetings Reconciliation of monthly expense reports Prepare and review all purchase orders before seeking approval from the CEO.
  • Collaborating with the finance team to track budget and monitor spending Forward planning, juggling the conflicts of work, personal and business commitments Assisting the CFO & Finance manager as and when necessary.
  • Collaborating with other teams and staff on projects as needed Reason for leaving: Relocation to Sydney.
Executive Assistant, 10/2011 to 03/2012
CP2 - Sydney
  • Chairperson, Managing Director, CFO & Senior Executives Provide high level administrative support to the Chairperson, Managing Director, CFO whilst being point of contact for senior staff and non-executive directors Organised worldwide travel, arrange visas and compiled itineraries.
  • Ensuring that all travel adhered d with CP2 travel policy Managed the diaries for multiple business heads and executives simultaneously, including quickly developing and understanding of key professional contacts to prioritise meetings Processed all team expenses via smart data system.
  • Obtained and processed pre-approvals required for client entertainment and travel Co-ordinated the drafting, editing and compilation of various papers and submissions etc.
  • monthly board committee papers Coordinated and prepared briefing notes, agendas, memos and research papers for internal/external meetings Assisting with the on-boarding of new starters and exit meetings for all leavers Produced and composed correspondence such as letters, memos and reports Completed general administrative duties which included ordering stationary, kitchen supplies, maintaining printers, printing documents, filing (emails) and organising conference calls Various office management/facilities duties Reason for leaving: Maternity Leave.
Senior Executive Assistant, 06/2011 to 08/2011
Citigroup – London
  • Reconciliation of expenses via Concur.
  • Obtained and processed pre-approvals required for client entertainment and internal travel which exceeded key thresholds Organising and booking complex travel, liaising with other pa's to plan itineraries, book accommodation, car/taxi or other ground transportation, arranging visa's and insurance cover letters as and when required Full diary, telephone, email management- screening, redirecting incoming calls, flagging important issues for action Managing the on boarding process for new starters which encompassed induction training, allocating seating, ordering computers, monitors, phones and blackberries Organisation of team events including team bonding activities, social events, farewells, sourcing and purchasing tickets and client entertainment functions Managed relationships with existing client base which included liaison via the phone and email, providing support and solutions to client enquiries Coordinated internal and external meetings by preparing agendas, contacting guest speakers, sending meeting requests, organising catering and equipment as and when requested Coordinated appraisal process for direct reports Dealing with personal, private and confidential work i.e tax returns, school fees and family holidays Obtaining compliance, legal and senior approvals for all non- executive directors Reason for leaving: Temporary assignment.
Senior Executive Assistant, 12/2010 to 03/2011
RBS-London
  • to Head of EMEA Institutional Sales & Global Head of Solution Sales (MD) Extensive diary management Monitoring email correspondence and drafting replies when applicable Extensive screening of all telephone calls and prioritizing issues in his absence Booking business travel, flights, accommodation and taxis Reconciliation of travel and expense reports Co-ordinating annual reviews and compensation meetings Organising external and internal meetings, dinners, lunches, interviews, road shows & training events Assisting other team secretaries as and when required to ensure the smooth operation of the department Preparation of internal/external documents and presentation materials Reason for leaving: Temporary contract.
Junior ABS Fixed Income Sales Person, 05/2003 to 04/2010
UBS AG – London
09/2009 to 04/2010
  • Distribution of ABS and credit products to European banks, hedge funds, asset managers, brokers and retail accounts Daily communication with traders and sales team to keep them abreast of relevant issues pertaining to the client base Propose trade ideas and relay relevant market information to clients Identify and close sales prospects Generate and grow client revenues.
Executive & Desk Assistant, 09/2007 to 09/2009
  • Supporting the head of UK/Ireland structured credit sales team which consisted of 8 people (2 MD's / 6 senior Executives) Acting as an extension to the sales force in providing back up support to the client base (Banks, hedge funds, brokers, asset managers, insurance and retail accounts) Ensuring that the sales team were kept abreast of all new forthcoming new issues.
  • This involved the collation of all relevant research, obtaining secondary relative value information and understanding the structure of the bond Advising and execution of trades which encompassed both cash and derivative products Manage internal/external client trade related queries.
  • This involved identifying potential fails, solving queries and improving procedures as and when needed Monitoring all trades booked from execution through to settlement to minimise operational risk Work collaboratively with the trading desk, sales team, settlements and the documentation department to ensure prompt resolution of all settlement issues Managing and following up on all new client trading accounts.
  • This involved liaising with external clients, KYC, legal, compliance and appropriate internal operational divisions Booking and obtaining the allocation of breakdown splits for client transactions Co-ordinating and organising client road shows, meetings both domestically and internationally.
01/2006 to 09/2007
  • Distribution of credit flow products to UK banks and asset managers.
  • Products sold and bought include corporate bonds- fixed and /floating, credit derivatives, indices and asset swaps.
  • To seek out market information to support my clients in developing their investment strategies.
  • Maintaining good relationships with clients by providing them with the most appropriate products and entrusted with the vital role of helping clients build their businesses.
Executive & Desk Assistant, 05/2003 to 01/2006
  • Supporting the head of UK credit sales(MD) and team of 8 senior executive sales people distributing credit/structured product to a UK/Ireland institutional client base Acting as secondary sales coverage in the absence of my colleagues.
  • This involved seeking out market information and trade ideas which could then be communicated to clients.
  • Products included plain vanilla cash bonds (fixed and floating), derivatives including single name cds indices, interest rate swaps, repo and money market Liaising with internal/external settlement departments to ensure that all trades settle within a timely and cost effective manner to minimise operational risk.
  • This involved the monitoring of transactions from inception through to completion Preparation and processing of travel and expense reports Ensuring that all new trading new accounts comply with FSA rules and regulations, activated within a specific time frame and set up to trade relevant products Organising training sessions for team members and external clients Maintaining manual and electronic files i.e.
  • attendance, holidays and taxi bookings Prepare, arrange and manage business travel and road shows internal/external client meetings Adhoc duties which included the distribution of research publications to the sales team and to their institutional clients Reason for leaving: Career break.
  • Embarked on a charity run programme overseas.
Executive and Desk Assistant, 04/1997 to 04/2003
Lehman Brothers – London
  • Generalist role supporting a credit sales team of nine (1 MD & 8 Senior Executives) Providing timely and accurate information on a global basis Execution of trades Opening new counter-party accounts, incorporating the use of internal account systems and the co-ordinating of money laundering documents from clients Monitoring and calculation of sales credits Extensive liaison with sales people, clients and back office to resolve settlement enquiries confirm trades and obtain settlement instructions Ensure sales team are kept up-to-date on all forthcoming new issue transactions.
  • This involved collating research pertaining to each issue coupled with advising both sales and clients on structure of the bond Co-ordinating complex travel arrangements and itineraries Organisation of all international meetings for MD and visiting senior managers Diary management & screening of calls Reason for leaving: New opportunity to work with my former manager at UBS AG.
Graduate Internal Account Executive, 08/1996 to 04/1997
Focasel Ltd – London
  • Generating new business and sourcing new clients.
  • Responsible for own marketing and administration.
  • Advising clients on the most beneficial and cost effective solution for their company Reason for leaving: Embark on a new career opportunity within Investment Banking.
  • UFB Humberclyde (Finance Company.
Account Assistant, 02/1992 to 09/1992
  • Providing full administrative and accounting support to accountants.
  • Assist with daily operation of computerised accounts, double entry bookkeeping, trial balance and sales ledgers.
  • Compile monthly sales figures derived from ledgers.
  • Reason for leaving: To attend university.
Personal Assistant to CEO & Development Director , 06/2014 to 01/2015
European Land – London


  • Answered a high volume of phone calls and email inquiries.
  • Coordinated events and worked on ad hoc projects.
  • Organized and attended meetings, including compiling all documents and reports ahead of time.
  • Filed paperwork and organized computer-based information.
  • Arranged domestic and international travel plans and itineraries, including flight, car service and restaurant reservations.
  • Maintained appropriate filing of personal and professional documentation.
  • Screened personal and business calls and directed them to the appropriate party.

Executive Assistant to Chairperson, Managing Director, CFO & Senior Executives, CP2 – Sydney

·Provide high-level administrative support to the Chairperson, Managing Director, CFO whilst being point of contact for senior staff and non-executive directors

·Organised worldwide travel, arrange visas and compiled itineraries.  Ensuring that all travel adhered d with CP2 travel policy

·Managed the diaries for multiple business heads and executives simultaneously, including quickly developing and understanding of key professional contacts to prioritise meetings

·Processed all team expenses via smart data system. Obtained and processed pre-approvals required for client entertainment and travel ·      

Co-ordinated the drafting, editing, and compilation of various papers and submissions etc.  monthly board committee papers

·Coordinated and prepared briefing notes, agendas, memos and research papers for internal/external meetings

·Assisting with the onboarding of new starters and exit meetings for all leavers

·Produced and composed correspondence such as letters, memos and reports

·Completed general administrative duties which included ordering stationary, kitchen supplies, maintaining printers, printing documents, filing (emails) and organising conference calls


Education
BA (Hons): International Tourism & Business Management, June 96
University of Brighton -
International Tourism & Business Management
BTEC National Diploma: Business & Finance, June 91
Basingstoke College of Technology -
Business & Finance
June 89
Brighton Hill Secondary School -
9 GCSE's
Interests
Professional exams - Securities Futures & Derivatives representative until April 2010 *Skiing, keeping fit and reading
Additional Information
  • OTHER INFROMATION I decided to take a career break from 04/10-11/10 to travel around the world. During this time I embarked on a number of voluntary projects which involved teaching under privileged children in Cambodia and participating in conservation work in Costa Rica. On my return to London I applied for a visa which would enable me to work and live in Australia. Following on from this, I was granted a permanent residency visa in September 2014 which provides me with the right to work in Australia indefinitely.
  • ACHIEVEMENTS & INTERESTS *Professional exams - Securities Futures & Derivatives representative until April 2010 *Skiing, keeping fit and reading
Build Your Own Now

DISCLAIMER

Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • Memtronix
  • European Land
  • CP2 - Sydney
  • Citigroup
  • RBS-London
  • UBS AG
  • Lehman Brothers
  • Focasel Ltd
  • CP2

School Attended

  • University of Brighton
  • Basingstoke College of Technology
  • Brighton Hill Secondary School

Job Titles Held:

  • Personal Assistant to Managing Director
  • Property Developer
  • Personal Assistant to CEO & Development Director
  • Executive Assistant
  • Senior Executive Assistant
  • Junior ABS Fixed Income Sales Person
  • Executive & Desk Assistant
  • Executive and Desk Assistant
  • Graduate Internal Account Executive
  • Account Assistant
  • Personal Assistant to CEO & Development Director
  • Executive Assistant to Chairperson, Managing Director, CFO & Senior Executives

Degrees

  • BA (Hons) : International Tourism & Business Management , June 96
    BTEC National Diploma : Business & Finance , June 91
    June 89

Create a job alert for [job role title] at [location].

×

Advertisement

Similar Resumes

View All
Personal-Assistant-to-Managing-Director-resume-sample

Personal Assistant to Managing Director

Red Sun Company

Houston, Texas

Personal-Assistant-to-the-Managing-Director-resume-sample

Personal Assistant to the Managing Director

PRB Public Relations

Marina Del Rey, California

Executive-and-Personal-Assistant-to-the-Managing-Partner-resume-sample

Executive and Personal Assistant to the Managing Partner

Bracebridge Capital

Boston, Massachusetts

About
  • About Us
  • Privacy Policy
  • Terms of Use
  • Sitemap
Help & Support
  • Work Here
  • Contact Us
  • FAQs
Languages
  • EN
  • UK
  • ES
  • FR
  • IT
  • DE
  • NL
  • PT
  • PL
Customer Service
customerservice@livecareer.com
800-652-8430 Mon- Fri 8am - 8pm CST
Sat 8am - 5pm CST, Sun 10am - 6pm CST
  • Stay in touch with us
Site jabber winner award

© 2021, Bold Limited. All rights reserved.