Personal Assistant Resume Example

• Multitasking the ever changing demands & needs of a busy principal & household and working up to 18 hours/day
• Handled incoming mail, bills and invoices and completed appropriate actions
• Handled all incoming information requests for busy principal
• Managed the other household employee's schedules
• Using seasonal and fresh ingredients to come up with creative and healthy meals for the kids and occasionally the family
• Scheduling for the family- after school classes, play dates, etc
• Maintaining principal and family calendar
• Errands for the home- food shopping (Fresh Direct, Whole Foods, Citarella etc.), package returns, post office runs, dry cleaning, etc
• Household inventory and ordering (paper towels, toilet paper, cleaning supplies, etc
• Executing online orders on Amazon etc
• Buying gifts for birthday parties- having them wrapped and ready for weekend parties
• Assisting with Holiday decorating and gift buying or wrapping
• Helping to separate kids old clothes for handing down to friends or donating
• Making a list of what the kids need (school supplies, clothes, toys) etc
• Transported children to and from school, activities and appointments
• Keeping track of latest updates from all 3 kids schools, maintaining an appointment calendar and coordinating travel arrangements
• Occasionally planning birthday parties & decorating the house with a specific theme
• Coordinated florists, photographers, videographers, musicians, officiants and ceremony participants during rehearsals and pre-ceremony, ceremony and reception events.

Duties and responsibilities

• Carrying out duties with the minimum amount of instructions
• Safely transported the girl to & from after-school activities (piano, tennis and swim lessons)
• Made healthy snacks and cooked healthy meals for the girl and the 2 busy working parents as well
• Communicated with parents about daily activities and behaviors
• Helped the girl complete homework assignments and school projects
• Making up games to entertain the girl, doing puzzles and board games as well
• Taking on extra responsibility like shopping and running errands
• Unpacking and storing all food deliveries

• Coordinated holiday parties, cocktail parties and gatherings for the principals.
• Supervised all 3 residences - 2 in NY (10k sq ft) and 1 ST Thomas (19k sq ft)
• Directed domestic staff - team of 12
• Managed 5 complex calendars - Principal, 5 kids, staff, household and personal.
• Created spreadsheets & lists for staff, principal and household maintenance yearly, quarterly etc. and kept online copies on Google drive.
• Worked with recruiting teams to accomplish hiring objectives for the household.
• Reviewed resumes and employment applications and interviewed applicants to evaluate work history and other qualifications.
• Oversaw all household vendors (contractors, HV/AC etc.) and created inventories of all household items. Scheduled autodelivery for each item as needed.
• Managed 5 wardrobes - 2 principals and 3 of their children. Worked closely with stylists and shoppers to coordinate for seasonal changes and Jewish holidays.

• Established and maintained safe play environment for children
• Changing diapers
• Preparing formula milk
• Feeding infant every 2-3 hours and putting maintaining sleep schedule
• Giving bath to 3 children
• Making sure to keep an eye on the baby at all times
• Safely transported 3 children to and from school, medical appointments and extra- curricular activities
• Engaged in after-school activities including sport practice and homework
• Organized activities that enhanced children's physical, emotional and social well-being
• Made healthy snacks and meals for all kids and introduced baby with solid foods
• Communicated with parents about daily activities and behaviors
• Putting children to bed
• Promoted language development skills through reading and storytelling
• Identified warning signs of emotional and developmental problems in children