Administrative Assistant, specializing in administrative support to busy Director's Office, United Nations, committed to delivering high quality results with little supervision.
- Microsoft Office proficiency
- Excel spreadsheets
- Advanced MS Office Suite knowledge
- Meticulous attention to detail
- Results-oriented
- Self-directed
- Time management
- Professional and mature
- Strong problem solver
- Resourceful
- Dedicated team player
- Strong interpersonal skills
- Meeting planning
- Schedule management
Successfully planned and executed United Nations Expert Group meetings from all over the world for meeting at United Nations Headquarter for over 30 experts from from time to time
Atlanta, GA, 2011 - 11/2011
- Under the direct supervision of the Director of the Division for Social Policy and Development of the Department of Economic and Social Affairs, United Nation, was responsible for the following duties: Provide a full range of office management and administrative support functions while working with minimal supervision; Ensure smooth and efficient information flow, monitor processes and schedules; Provide general assistance to other staff in the Division; Respond and draft responses to a wide range of correspondence and other communications; Provide support for the servicing of relevant intergovernmental bodies (e.g.
- General Assembly, Economic and Social Council, Commission for Social Development); Carry out quality control functions for outgoing documents; proofread and edit text for adherence to format, grammar, punctuation and style; Respond to information requests from within and outside the Division; Assist in the preparation of presentation materials using appropriate technology/software; Maintain calendars and schedules and monitor changes; Perform a variety of administrative duties (e.g.
- attendance recording, logistic support organization of meetings) including preparation and/or processing administrative requests/documents (e.g.
- travel requests, expense claims, vouchers, visa applications, etc.); Maintain files (paper and electronic); Perform other duties as assigned.
Planned travel arrangements for [Number] executives and staff.Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.Designed electronic file systems and maintained electronic and paper files.
Planned meetings and prepared conference rooms.Managed the day-to-day calendar for the companyās senior director.Received and screened a high volume of internal and external communications, including email and mail.Managed daily office operations and maintenance of equipment.
City, STATE, 01/1977 - 05/2010
- Provided editorial, administrative and secretarial support to the functioning of Division/Branch Assist with servicing the General Assembly, Economic and Social Council and Commission for Social Development, including related special events, panels and meeting: Process report working on drafts with staff embers Incorporate, assembly and convert computer files and introduce editorial change for final typesetting Coordinate production procedures for publication, including coordinating and finalizing the production process of Reports Produce camera-ready copy of the Reports using desktop publishing program Proof-read the document for editorial accuracy Compile chapters from different contributors Liaise with authors, editors, graphic unit and typesetters Design tables and charts Convert computer files from different word processing formats and from spreadsheet and graphic packages formats and all other technical aspects of preparing Reports for final publication Liaise with processing services (document control, printer, graphic design unit, distribution) Prepare mailing list for distribution of Reports Disseminate the report to the relevant United Nations agencies, academic circles and other institutions Provide assistance in the organization of Expert Group Meeting and other meetings; undertake overall coordination of administrative and logistical arrangement: Advice participants regarding organizational arrangements, handle logistics and advise participants Prepare travel requests Liaise with Travel Unit and American Express Disburse Daily Subsistence Allowance and other payment Prepare cost estimates and process travel arrangements for experts Servicing General Assembly and Commission for Social Development meetings Administrative services in the day-to-day functioning of the Division/Branch and ad hoc assignment Initiate travel requests and liaise with staff members and American Express regarding travel arrangements Prepare travel request in the Official Travel Database Prepare and maintain up-to-date official records for the Branch, to ensure smooth flow of work Assist with monitoring, recording and updating the Division's publication in IMDIS database.
- Administrative support
- Desktop publishing
- Graphic design
- Travel arrangement, Logistics, meetings
- Office management
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School Attended
- New York Institute of Technology
Job Titles Held:
- Personal Assistant
- Editorial Assistant/Administrative Assistant
Degrees
- Bachelor of Science
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