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Personal Assistant Resume Example

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PERSONAL ASSISTANT
Summary

High-energy professional offering four years of experience in hospitality environments. Talented in coordinating front desk operations to efficiently meet both guest and business operations. Service-oriented and responsive with expertise and adaptability to handle any need.

Experienced Personal Assistant effective at minimizing hassles and alleviating client concerns through effective schedule coordination. Demonstrated proper attention to personal hygiene and dress. Proficient in event planning and household administration.

Competent [Job Title] knowledgeable about [Area of expertise] and [Area of expertise

]. Excellent [Skill] and [Skill] abilities. Seeking to advance professionally while contributing to student learning and program development.

Competent [Job Title] knowledgeable about [Area of expertise] and [Area of expertise

]. Excellent [Skill] and [Skill] abilities. Seeking to advance professionally while contributing to student learning and program development.

Competent [Job Title] knowledgeable about [Area of expertise] and [Area of expertise

]. Excellent [Skill] and [Skill] abilities. Seeking to advance professionally while contributing to student learning and program development.

Competent [Job Title] knowledgeable about [Area of expertise] and [Area of expertise

]. Excellent [Skill] and [Skill] abilities. Seeking to advance professionally while contributing to student learning and program development.

Competent [Job Title] knowledgeable about [Area of expertise] and [Area of expertise

]. Excellent [Skill] and [Skill] abilities. Seeking to advance professionally while contributing to student learning and program development.

Competent personal assistant, seeking to advance professionally while contributing to the work environment.

Skills
  • Department leadership
  • Safety precautions
  • Research and writing
  • Instructional methods
  • Staff development
  • Mentoring and coaching
  • Lesson planning
  • Team building
  • Documentation and reporting
  • Safe learning environment
  • Effective listening
  • Schedule creation and maintenance
  • Administrative skills
  • Microsoft Office
  • Recordkeeping
  • Proficient in [Software]
  • Call routing
  • Hospitality services
  • Office supplies ordering
  • Issue handling
  • Fluent in English and Spanish
  • Meeting arrangements
  • Listening skills
  • Front office management
  • Oral and writing communication
  • Customer assistance and interaction
  • Team collaboration
  • Effective planning
Experience
Personal Assistant
Miami, FLQuality Slabs J.L Inc./Sep 2018 to Current
  • Handled incoming and outgoing correspondence, including mail, e-mail and faxes.
  • Managed household inventory and maintenance schedules.
  • Created expense reports using Microsoft Excel spreadsheets.
  • Researched topics of interest and culled gathered information to produce concise reports.
  • Resolved guest complaints.
  • Screened telephone calls and inquiries and directed as appropriate.
  • Organized personal and professional calendars.
  • Secured travel accommodations for [Job title] and scheduled or booked appointments for upcoming events and meetings.
  • Eliminated errors by reconciling [Type] statements.
  • Devised and maintained office systems to efficiently deal with papers.
  • Accountable for all staff development, budgeting and supply ordering.
  • Checked and opened mail, including bills and invoices.
  • Typed documents, updated websites and compiled information for meetings.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Traveled with manager to take notes and dictation at meetings.
  • Conducted extensive online and phone research.
  • Traveled with [Job title] to take notes and dictation at meetings.
  • Treated over [Number] clients weekly with one-on-one customized plans for nail and cuticle care.
  • Coordinated executive schedules for team of [Number][Industry] leaders.
  • Attended business meetings and took meeting minutes.
  • Managed incoming and outgoing correspondence, including mail, email and faxes.
  • Promoted to leadership position after [Timeframe] in position.
  • Organized personal and professional calendars, including reminders for upcoming meetings and events.
  • Devised and maintained office systems to efficiently deal with paper flow.
  • Coordinated and planned special projects at clients' homes.
  • Enforced safety procedures in accordance with facility policies and government regulations.
Office Assistant
Miami, FLAlegría Painting & Services Corp./Jul 2017 to Current
  • Administered physical and digital filing systems, keeping records well-organized and easily retrievable by team members.
  • Received and screened high volume of internal and external communications.
  • Updated financial, customer and business records with accurate information each day, preventing data loss and keeping files current.
  • Strengthened traceability, developing organization systems for contracts, records, reports and agendas.
  • Promoted efficient and open communication by preparing collateral for team and client meetings, taking notes and distributing information to relevant stakeholders.
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Created and maintained spreadsheets and developed administrative and logistical reports.
  • Improved productivity initiatives, managing office support tasks and coordinating itinerary and scheduling appointments.
  • Assisted with administrative tasks, including filing, answering phones and [Task].
  • Offered diverse clerical support to office team members, including managing correspondence, answering telephone calls and tracking documentation.
  • Processed [Type] paperwork efficiently to support smooth office procedures.
  • Maintained business records by updating customer information.
  • Wrote reports and correspondence from dictation and handwritten notes.
  • Routed agreements, contracts and invoices through signature process.
  • Automated office operations to manage client correspondence, record tracking and data communications.
  • Monitored calendars and scheduled appointments based on [Job title] availability and established load limits.
  • Created and updated [Software] spreadsheets to document and report on [Type] and [Type] data.
  • Tracked office stock and maintained inventory in neat and organized fashion.
  • Scheduled appointments on behalf of staff members to keep office operations smooth and efficient.
  • Collected payments, issued receipts and updated accounts to reflect new balances.
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
Front Desk Agent
Miami, FLVanessa Repair And Paint Services /May 2017 to Oct 2018
  • Managed customer complaints and rectified issues to complete satisfaction.
  • Completed end-of-day reporting and balanced registers to maintain financial accuracy.
  • Maintained accurate bookkeeping of important files, ran reports and delivered updates on occupancy and revenues to [Job Title] on [Timeframe] basis.
  • Monitored safety, health and sanitation processes throughout all areas and enforced rules to promote security and safety.
  • Assisted with administrative tasks, including filing, answering phones and [Task].
  • Managed team of [Number][Job Title]s and [Number][Job Title]s, promoting positive work environment through effective communication, active engagement and hands-on assistance.
  • Drafted and maintained incident reports, daily activity logs and other documents requested by management.
  • Answered phones, responded to customer inquiries and transferred calls to appropriate staff members.
  • Handled payment processing duties and provided customers with receipts and proper bills and change.
  • Pleasantly answered phone calls and routed to proper guest or department.
  • Pleasantly greeted every guest approaching front desk, maintaining pleasant demeanor even during moments of stress.
  • Personally addressed and welcomed [Number] guests to business per day, improving overall customer service and engagement.
  • Cultivated professional relationships with guests through active response, dedicated assistance and [Skill], improving customer retention by [Number]%.
Lead Teacher
Miami, FLFalcons' Nest /Aug 2014 to Jun 2017
  • Created and maintained rich learning environment with diverse strategies to engage students and deliver enriching educational opportunities.
  • Applied proactive behavior management techniques for classroom discpline.
  • Supervised work of team of 4 employees and providing education and care for [Number]+ students.
  • Stayed calm and patient in all student interactions to support individual growth and development.
  • Worked with fellow teachers to develop cohesive educational plans and improve support for diverse students.
  • Built and strengthened positive relationships with students, parents and teaching staff.
  • Helped learners of all abilities build learning and study skills to promote life-long educational goals.
  • Filled in for [Type] teacher over [Timeframe], including handling all assignments, special projects, tests, administrative updates and grading.
  • Organized diverse activities to promote physical, mental and social growth of each child.
  • Taught students fundamental building blocks and advanced concepts.
  • Involved parents in student learning to increase family interaction and student support.
  • Selected optimal curricula and planned daily lessons to cover required topics and meet needs of children with varying developmental levels.
  • Raised $[Amount] for new [Type] classroom technology, trained teachers on effective use and collaborated with [Job title] to design updated lesson plans.
  • Updated files for individual children and teachers for recordkeeping.
  • Encouraged teaching staff to continually improve strategies and maximize student learning.
  • Worked with students one-on-one to boost skills in weak areas and help grasp new concepts.
Education and Training
High School DiplomaJohn A Ferguson Senior HighJun 2017Miami, FL
Celebrity School of BeautyMiami, FL
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Resume Overview

Companies Worked For:

  • Quality Slabs J.L Inc.
  • Alegría Painting & Services Corp.
  • Vanessa Repair And Paint Services
  • Falcons' Nest

School Attended

  • John A Ferguson Senior High
  • Celebrity School of Beauty

Job Titles Held:

  • Personal Assistant
  • Office Assistant
  • Front Desk Agent
  • Lead Teacher

Degrees

  • High School Diploma

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