Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Professional Summary
Payroll Tax Analyst committed to maintaining accurate payroll tax records, ensuring timely deposits and filings and upholding compliance. Concrete interpersonal skills with the ability to contribute and work in a team environment, and interact with professionals on all levels. Offering almost 10 years of experience in effective, analytical and complex problem solving skills.
Core Qualifications
Microsoft Word, Outlook, Excel, PowerPoint, Project, and Access CORPORATE: ADP Tax Filing, BNA Payroll Library, WinTeam (Internal)
03/2008 to Current
Payroll Tax Analyst Tegna Corpus Christi, TX,
  • Prior to using ADP Tax Services, I was responsible for the reconciliation and completion of federal, state and local tax deposits, tax filings (electronic, magnetic media, manual) and remittances on a weekly, semi-monthly, monthly, quarterly and annual basis Responsible for tax updates and entries in company's internal system and ADP Tax Services FACS system Document, research and resolve any discrepancies between the company's internal system and ADP Tax Services Primary liaison between the company and ADP Tax Services Responsible for reconciling, validating, submitting and approving the quarterly tax filing to ADP Tax Services Completion of all business registration, power of attorney, and business transfer applications for payroll taxes.
  • Also, ensure that all new tax codes created in our internal system are coded to ADP Tax Services FACS system accordingly Thorough review and management of ADP periodic balancing, quarterly balancing, invoice, profile maintenance and agency notice reports to ensure our internal system corresponds to the ADP Tax Services FACS system Oversee and manage the tax reporting and payment process for all entities on a daily basis Effectively complies and exceeds internal and external time constraints and agency deadlines Manages weekly reconciliation to the GL Accounting Department of the payroll tax filings and general ledger Responsible for the research and reconciliation of payroll taxes to ensure compliance with all monthly, quarterly and annual filings Responsible for monitoring and maintaining compliance on tax legislation and remaining current with tax law Maintain accurate payroll tax records and comply with internal and external retention policies Analysis of current payroll tax processing, translate tax laws and initiate updates Analyze, verifies and manages federal, state withholding, state unemployment, state disability and local tax rates, wage bases and tax schedules Continuously educating myself and the Payroll Tax Department on any new payroll tax changes or new legislation that would affect payroll tax Developed and administers training and learning tools for the Payroll Tax Department Regularly attends webinars and seminars for payroll, human resource and benefit related subjects Manage, research and maintain unemployment tax rate updates with Corporate Cost Control Responsible for Third Party Sick Pay, Deceased Employee and Imputed Income tax withholding research and reconciliation Review and distribute an average of 86,000 employee W-2's annually Analysis and correction of employee W2C's and company Federal, State, and Local amended returns Reconcile all relocation and travel loan entries for W2 processing Provides individual payroll tax earnings and breakdown analysis for Executive Management employees Maintain system administrator logins with external tax jurisdictions for all entities Responsible for preparing and reporting wage and tax information required by governmental and tax agencies Identified, developed and implemented numerous opportunities for process improvements which aided in the overall success of payroll tax processing and compliance Implemented and manages weekly payroll controls and audits to verify correct withholdings and tax assignments on employee records Implemented and administers research of all worksite locations to determine correct payroll tax assignments Implemented and manages research of all active employees to determine correct payroll tax withholdings and assignments through reports, queries and system filters Creation of various Excel spreadsheets and use of advance Excel functions to examine and reconcile all payments and liabilities for all years for annual reconciliation and W-2 purposes Primary contact for all employee inquiries in regards to tax withholdings, tax assignments, W-2 questions and other payroll tax related questions Review, reconcile and process monthly and quarterly payroll tax and 401K adjustments Extensive examination, research and completion of federal, state withholding, state unemployment, and local tax assessments, liens, and penalty and interest notices Work closely with the Accounting Department to assist in reconciliation and balancing of the payroll tax accounts and associated general ledger entries Work closely with the Legal Department and Corporate Tax Department leaders to ensure all business licenses and corporate tax returns reconcile back to the payroll tax deposits and liabilities Work closely with the Benefits Department to ensure all employees who receive benefits are being taxed correctly and have the corresponding data reflected on the W-2 accurately Work closely with the Shared Services Department leaders in regards to all payroll related inquiries and the impact on tax Developed a strong relationship with internal departments and employees as well as external tax contacts Provides and aids in analysis with Workers Compensation audits.
01/2007 to 03/2008
Business Tax Compliance Specialist Aaa Auto Club Waukesha, WI,
  • Process, audit and reconcile federal, state, and local employer payroll tax returns Completion of business registration and power of attorney forms for companies Prepare payroll quarterly magnetic media files for bulk state filings Initiate daily client mailings of tax registration forms to the government Track and review law regulations for business tax compliance Developed several Excel spreadsheets for the company's use to reduce data entry and processing time Research and analyze local, state unemployment, and state withholding business tax applications and filing obligations Create and conduct internal audits of tax and payroll systems to regulate compliant filings on clients accounts Enquire all discrepancies for non-compliance while maintaining confidential taxpayer information Reduced employer penalty notices, amended returns, and incorrect state filing through daily compliance tasks Develop training procedures for the entire company regarding daily and quarterly compliance tasks Achieved and executed in the decrease of the total percentage of non-compliant clients.
09/2006 to 01/2007
Processing Associate The Vanguard Group Randstad Services City, STATE,
  • Captured Check Writing Redemption signatures and updated Returns from the Post Office addresses to verify correct Drafting and responding to various documented shareholder requests regarding the bank Prepared bank cancellation and booking adjustments to ensure information is kept confidential Verified accuracy of data by using company created software and Excel spreadsheets Departmental lead in processing percentage and precision Assisted with internal teams to research and resolve incorrect client filings.
Expected in May 2006
Bachelor of Science Degree: Business Administration Business Management Pre-Law and Legal Analysis
Widener University - Chester, Pennsylvania
Business Administration Business Management Pre-Law and Legal Analysis
Professional Affiliations
Accounting, ADP, analytical skills, agency, attorney, Benefits, Cost Control, client, clients, data entry, Detail Oriented, Drafting, Executive Management, Filing, forms, general ledger, General Ledger Accounting, GL Accounting, government, human resource, internal audits, law, Legal, Access, Excel spreadsheets, Excel, Office, Outlook, PowerPoint, Microsoft Word, Multi-tasking, Payroll, Payroll Processing, policies, reconciling, reporting, Research, Self-Motivated, seminars, system administrator, tax compliance, tax laws, Tax Law, Tax, taxes, tax returns, Team Player

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