payroll coordinator resume example with 3+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :

Veteran Payroll Coordinator familiar with applicable compliance requirements, tax code and employment law. Focused on maximizing department efficiency by streamlining processes and reducing errors.

  • Garnishment Processing
  • Multi-State Payroll
  • Payroll Policies and Procedures
  • New Employee Processing
  • Time Management
  • Multitasking and Organization
  • Report Preparation and Analysis
  • Decision Making
  • Handling Customer Complaints
  • Microsoft Office
  • Customer Service
  • New Hire Orientation
  • Team Leadership
  • Relationship Building
  • Recordkeeping Skills
  • Proficient in Microsoft 360, visual dolphin
Payroll Coordinator, 01/2022 - Current
Alamo Group Kent, WA,
  • Managed payroll for temporary, hourly and salaried employees.
  • Calculated overtime, vacation sick hours and other categories of time.
  • Generated relevant paperwork and payroll reports.
  • Responded to requests for information as company expert on payroll operations.
  • Assisted with audits by preparing accounts and providing information.
  • Kept operations in compliance with requirements by applying knowledge of applicable regulations, legal statutes and tax code information.
  • Completed account reconciliations, deposits and expense tracking.
  • Managed files and payroll for over 1000 employees.
  • Handled upkeep and day-to-day management of company timekeeping system.
  • Researched and resolved employee payroll questions and issues via email, phone and in person.
  • Onboarded new employees in time reporting and payroll systems.
  • Processed employee rehires, transfers, terminations and withholdings.
  • Supported payrolls, driving timely and accurate payment of employee wages.
  • Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
  • Oversaw payroll processing to comply with tax laws and court-ordered wage assignments and garnishments.
  • Worked closely with human resources (HR) to safeguard confidential employee data.
  • Anticipated potential payroll issues and questions to take proactive action and prevent development of problems.
  • Prepared manual checks and submitted direct deposit through online banking.
  • Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports.
  • Voided checks and issued stop payment orders to correct payroll discrepancies.
  • Leveraged payroll processing system to track and input tax, wage and personnel information.
  • Maintained and updated database for invoicing and accounting reconciliation.
  • Updated and reconciled retirement, tax and health care accounts.
  • Extracted information from payroll system and generated reports for various departments and vendors.
  • Managed files and payroll for over1 000 employees.
Human Resources Coordinator, 12/2020 - 01/2022
Appfolio Portland, OR,
  • Assisted candidates with application processes by answering questions about application, performing background checks, providing I-9 forms and handling drug screening paperwork.
  • Managed communication regarding employee orientation and open enrollment for benefits.
  • Initialized background checks for potential new hires.
  • Assisted customer service with inbound and outbound calls regarding HR inquiries.
  • Resolved personnel issues regarding human resources matters needing clarification, submissions and corrections.
  • Answered employee questions during entrance and exit interview processes.
  • Managed employee onboarding with enriching internal and external training development of both online and traditional environments.
  • Selected and interviewed candidates for all available positions.
  • Worked with HR department to devise and update policies as needed for corporate accountability and workplace health.
  • Advised leadership and personnel on driving HR policies, union negotiations and business strategy implementation.
  • Assisted in employee recruitment, hiring and interview processes.
  • Developed employee orientation and training programs for new hires.
  • Liaised between management and employees by relaying work information, adjustments and grievances.
  • Organized employee directories and updated individual contact information.
  • Aligned HR policies with federal and local regulations.
  • Helped with employee transfers and referrals.
  • Reported on workplace health and safety compliance to superiors.
  • Conducted employee performance reviews and implemented corrective actions to increase productivity.
  • Created staff teams based on employee strengths and made adjustments to promote overall productivity.
  • Researched industry trends to inform compensation and performance strategies.
  • Prepared presentations to company executives regarding employee performance and retention trends.
  • Launched innovative incentive program to achieve low turnover rate in highly competitive market.
Executive Administrative Assistant, 01/2019 - 11/2019
Lowell General Hospital Tyngsboro, MA,
  • Managed director's calendar and prepared meeting agenda and materials.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Made travel arrangements for employee trips and conferences.
  • Managed external contacts and kept track of periodic communication needed for priority actions.
  • Created newsletters to share company updates and events.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Managed and tracked expenses to meet company budget requirements.
  • Revised and maintained master calendar to coordinate meetings across multiple time zones.
  • Managed daily invoices, reports and proposals.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Leveraged word processing software to create proposals, letters and memos.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Followed proper accounting and bookkeeping procedures to support audits.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
Education and Training
Bachelor of Arts: Performing Art, Expected in 09/2017
University of Ilorin - Ilorin,
Status -
French : A2
Negotiated :
English : C1
Negotiated :

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Resume Overview

School Attended

  • University of Ilorin

Job Titles Held:

  • Payroll Coordinator
  • Human Resources Coordinator
  • Executive Administrative Assistant


  • Bachelor of Arts

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