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payroll administrator resume example with 14 years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - resumesample@example.com - - -
Summary

Competent and detailed-oriented Accounting/Finance professional well-versed in accounts payable and receivable management, financial forecasting, budgets and payroll. Committed to achieving team objectives and driving company development. Proactive communicator with a solid foundation of trustworthy and dependable performance.

Skills
  • 14 years Accounting Department experience
  • Accounting related computer literacy
  • Accounting Department Supervision
  • Excellent communication skills
  • Effectively meet deadlines
  • Productive and intuitive leader
  • Achieve target goals and work under pressure
  • Account billing
  • Excellent communications skills
  • Computer literacy
  • Contracts
  • Customer relations
  • GL reconciliation
  • Month-end documentation
  • Bookkeeping operations
  • Collections and invoice processing
  • Payroll processing
  • Financial reporting
  • Expense account management
  • AR and AP expertise
  • Payment processing
  • Payroll Operations
Experience
04/2021 to 09/2021
Lead Bookkeeper/Office Manager Xator Chantilly, VA,
  • Oversaw daily book balancing for 30 convenience stores
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Directed and oversaw office personnel activities.
  • Oversaw bimonthly inventory reports per location
  • Worked with store management on inventory reports and discrepancies
  • Balanced fuel sales with promotions/price changes/loyalty
  • Balanced inside sales with current promotions
  • Balanced inside sales for all Lotto sales/Coupons taken/EBT receipts
  • Inside sales mark-up/mark-downs
  • Balanced daily cash/credit card deposits
  • Balanced monthly coupon intake for reimbursement from vendors
  • Balanced monthly bank statements per location
  • Balanced/Monitored GL accounts and created journal entries
  • Worked with store management regarding staffing concerns
  • Worked with store management to prevent store shortages
  • Worked with store management to ensure compliance of Tobacco/Alcohol sales
06/2020 to 02/2021
Finance Administrator Columbia University New York, NY,
  • Reconciled all expenses and accounts, including company credit cards
  • Resolved vendor and employee inquires and invoices and purchases
  • Maintained documentation for financial department operations
  • Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable
  • Coded invoices and other records to maintain organized and accurate records
  • Reviewed general ledger entries for accuracy and completeness
  • Reviewed purchase documents and company receipts for reconciliation with statements
  • Balanced reports with batch summaries to submit for approval
  • Assessed data and information to check entries, calculations and billing codes for accuracy
  • Balanced KDOT/ARDOT/ODOT payment estimates and issued payments to subs
09/2018 to 05/2020
Department Administrator Airtable San Francisco, CA,
  • Maintain accurate records for all service department jobs.
  • Accounts Payable/Accounts Receivable for Service Department.
  • Billing for all Service jobs.
  • Responsible for Profitability margins and monthly financial growth of the Service Department.
  • Customer Relations for Residential/Service contract customers.
  • Communication with service technicians to ensure the best customer services for our clientele.
  • Manage all Service Department electricians. Increased Department profitability from a -7% to a + 20% during an 18-month period.
  • Create, assign and balance GL accounts. Individual work order profitability based on payroll, vendor invoices or misc.
  • Expenses against Time & Material rates or proposed quotes.
  • Analyzed and identified improvements to implement in department systems and controls.
  • Evaluated program performance against expectations.
06/2016 to 05/2020
Payroll Administrator O'reilly Auto Parts Lakewood, WA,
  • Answered employee questions in an efficient and accurate manner.
  • Tracked and applied tax liens, child support and other types of wage garnishment's to paychecks.
  • Verified available hours against listed amounts when calculating leave time.
  • Identified, researched and resolved issues with hours worked.
  • Importing payroll files to payroll software
  • Verify all checks are being processed in accordance with job contracts ( Davis-Bacon wage rates) ( Drive time or Per Diem)
  • Create and verify direct deposit files.
  • Responsible for contact with General Contractors concerning certified payrolls.
  • Record keeping of all certified payrolls per Government contracts.
  • Established employee payroll files and updated existing files with new information.
  • Advised managers on organizational policy matters and recommend needed changes.
  • Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
  • Oversaw all records and spending on company credit cards.
  • Responsible for verifying and coding all expenses on company credit cards.
  • Creating payroll deductions for money owed to company from employees.
07/2017 to 12/2018
Assistant Store Manager Sbarro Northbrook, IL,
  • Mentored the team on effective upselling and cross-selling techniques.
  • Recruited, interviewed and hired individuals who demonstrated passion and dedication and would add value to the team.
  • Handled all scheduling for store shifts to ensure proper staffing at all times.
  • Efficiently addressed customer issues to ensure quick and successful resolution.
  • Answered customers' questions and addressed problems and complaints in person and via phone.
  • Marked clearance products with updated price tags.
  • Offered direction and gave constructive feedback to motivate team members.
  • Balanced the needs of multiple customers simultaneously in a fast-paced retail environment.
  • Opened and closed the store, which included counting cash drawers and making bank deposits.
  • Worked as a team member to provide the highest level of service to customers.
  • Kept the showroom clean and maintained neat, orderly product displays.
  • Unloaded trucks, stocked shelves and carried merchandise out on the floor for customers.
  • Maintained visually appealing and effective displays for the entire store.
  • Recruited, hired, developed and retained retail talent for the company.
  • Communicated store policy violations to the leadership team in a timely manner.
  • Built and maintained effective relationships with peers and upper management.
  • Delegated work to employees based on shift requirements, individual strengths and unique training.
10/2013 to 12/2016
Assistant Manager Leyton San Francisco, CA,
  • Encouraged sales associates to cross-sell additional products and services to purchasing customers.
  • Efficiently addressed customer issues to ensure quick and successful resolution.
  • Recruited, interviewed and hired individuals who would bring passion and dedication to the company's available positions.
  • Networked with customers and asked open-ended questions to determine what their immediate needs were.
  • Marked clearance products with updated price tags.
  • Opened and closed the store, including counting cash, opening and closing cash registers and creating staff assignments.
  • Completed floor replenishment to guarantee size availability and promote customer satisfaction.
  • Educated customers on product and service offerings.
  • Maintained visually appealing and effective displays for the entire store.
  • Balanced the needs of multiple customers simultaneously in a fast-paced retail environment.
  • Resolved customer problems by investigating issues, answering questions and building rapport.
  • Built and maintained effective relationships with peers and upper management.
  • Placed special merchandise orders for customers.
  • Performed assigned projects and completed checklists in an efficient and accurate manner.
  • Delegated work to employees based on shift requirements, individual strengths and unique training.
  • Offered direction and gave constructive feedback to motivate team members.
  • Worked as a team member to provide the highest level of service to customers.
05/2007 to 06/2016
Office Manager Midas Auto Service City, STATE,
  • Monitored and controlled office inventory to ensure adequate supply levels, timely product ordering and efficient management of company resources.
  • Drafted internal documents and memoranda.
  • Supervised 2 office staff members in daily tasks and performance.
  • Distributed company correspondence, including memos and updates to reinforce and apprise departments and divisions of corporate objectives and developments.
  • Prepared departmental budgets for CFO and Company Owner through in-depth analysis of historical data and projected spending against actualized costs.
  • Updated employee paperwork and records.
  • Generated financial reports for management review.
  • Worked with HR staff to track and update paid time off in an accurate and efficient manner.
  • Calculated and applied wage garnishment's.
  • Managed payroll for employees at 7 different locations.
  • Completed administrative tasks such as record-keeper, writing correspondence and gathering materials.
  • Gathered information and entered data into computer system.
  • Maintained account books and accounting systems with accuracy by entering data precisely and proofreading.
Education and Training
Expected in 1999 to to
High School Diploma:
Topeka High School - Topeka, KS
GPA:

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Resume Overview

School Attended

  • Topeka High School

Job Titles Held:

  • Lead Bookkeeper/Office Manager
  • Finance Administrator
  • Department Administrator
  • Payroll Administrator
  • Assistant Store Manager
  • Assistant Manager
  • Office Manager

Degrees

  • High School Diploma

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