payroll administrator resume example with 12+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Quality-focused accounting professional with over 4 years processing invoices, managing vendors and auditing expense reports.


Accounting Software: Timberline; American Contractor

Payroll Software: Paychex; ADP-PCPW

Microsoft Office: Outlook, Word, Excel, PowerPoint

03/2013 to Current Payroll Administrator Airtable | Los Angeles, CA,
  • Process weekly multi-state payroll union and non-union.
  • Audit payroll timesheets for accuracy and resolve any issues or discrepancies.
  • Prepare and issue manual payroll checks as necessary.
  • Maintain current knowledge of applicable state and federal wage and hour laws.
  • Investigate and resolve any issues, questions, or discrepancies with paychecks.
  • Reconcile payroll data prior to transmission and validate confirmed reports.
  • Entering new hires into the payroll systems, changes in pay and tax status, and miscellaneous changes.
  • Prepare Government & Company required reports on a timely basis as required.
  • Process weekly, monthly and quarterly federal and multi state payroll tax deposits.
  • Monthly reporting, of union contributions to several union trust funds.
  • Accounts Payable: Process vendor invoices, coding, enter in Accounting system and pull for payment.
  • Answer vendor phone calls regarding AP Reconcile monthly credit card statements Monthly Petty Cash reconciliation and Bank account reconciliation Human Resources: Input and maintain employee information including; new hires, terminations, address changes, position changes, salaries, vacations, attendance, and benefits.
  • Process wage garnishments and respond to corresponding agencies.
  • Track vacation and sick leave.
  • Perform employment verifications.
  • Handles confidential personnel related information and maintains employee files.
  • Administer new hire paperwork.
  • Enter, update and audit employee benefits.
  • Subcontract Administrator: Issue subcontracts on new projects, change orders to subcontracts.
  • Monitor project costs, adjust project budgets, job cost analysis.
  • Ensure that salaries and expenses are allocated to the correct departments.
03/2005 to 02/2008 Payroll Specialist Sonepar Usa | Waller, TX,
  • Coordinate and manage entire payroll function.
  • Process outsourced associates weekly payroll.
  • Audit payroll reports prior to transmittal; ensure that associates checks are correct.
  • Complete payroll verifications.
  • Respond to employee complaints or inquiries, in person, in writing or by telephone to resolve payroll/personnel transaction issues.
08/2004 to 04/2005 Payroll Assistant Beth Israel Lahey Health | Danvers, MA,
  • Process multi-state Payroll.
  • Audit payroll report to ensure accuracy Process separation or leave checks or reports for terminated employees.
  • Maintain employee payroll files.
  • Enter all new hire and employee changes payroll system.
  • Act as first point of contact for all employees regarding payroll whether in person or on the phone.
  • Contact payroll services regarding issues with either transmittal or systems issues.
  • Prepare and maintain payroll-related records and reports.
  • Add new hires to payroll, including all relevant tax and deductions.
  • Work with HR to ensure employee benefits are captured appropriately and effectively.
  • Process expense report reimbursements via payroll.
  • Process garnishment and levies.
  • Manage PTO tracking and update in payroll system.
  • Process sales staff monthly salaries and bonuses.
07/2003 to 08/2004 Junior Staff Accountant Actua Corporation | Chicago, IL,
  • Enter new vendors in accounting database.
  • Batch Processing; code and process all incoming vendor invoices.
  • Review and process corporate personnel expense reports, mileage reimbursement.
  • Reconcile and enter all purchase orders, daily bank reconciliation.
  • Reconcile credit card statements.
  • Assist with month-end and year-end audit and close.
  • Updates and maintains organized filing system.
  • Assist with audit preparation as needed.
  • Organize and maintain accounting filing system.
  • Answers all vendor and employee inquiries, regarding invoices, expenses and check requests.
  • Prepares accounts payable checks.
  • Prints all accounts payable reports and maintains all accounts payable files.
Expected in 5 2014 Certificate of Completion, Employment Law Fundamentals | Foothill De Anza Community College, , GPA:
Expected in 5 2010 Associate of Science | Business Administration Mesa Community College, Mesa, AZ GPA:
Business Administration
Expected in 3 2013 Bachelor of Science | Business Administration California State University, Hayward, CA GPA:
Business Administration Option in Accounting and Corporate Management

Accounting, Accounting Software, accounts payable, ADP, AP, bank reconciliation, filing, funds, Human Resources, Excel, Microsoft Office, Outlook, PowerPoint, Word, Payroll, personnel, tax reporting, telephone, Timberline, year-end

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • Foothill De Anza Community College
  • Mesa Community College
  • California State University

Job Titles Held:

  • Payroll Administrator
  • Payroll Specialist
  • Payroll Assistant
  • Junior Staff Accountant


  • Certificate of Completion, Employment Law Fundamentals
  • Associate of Science
  • Bachelor of Science

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: