Accuracy-driven individual proficient in high volume payroll processing pursuing a new professional challenge offering years of experience and skills to contribute to the growth and success of an organization.
Skills
Confidential Record Keeping
Bilingual English/Spanish
Paylocity Software
Paychex Software
Time and Attendance Software
Microsoft Word
Excel
Outlook
PowerPoint
Experience
Payroll Administrator, 11/2015 to 11/2020 Alert360 – San Antonio, TX,
Onboarded new employees in time reporting and payroll systems.
Processed rehires, transfers, terminations, garnishments, withholdings, and other special deductions.
Prepared, processed, and managed payroll for over 900 employees in multiple locations in California and Arizona in a weekly basis.
Corrected payroll transactions by voiding checks and issuing stop payment orders.
Entered and processed manual and off cycle checks.
Handled the administration of the electronic timekeeping system and adjusted exceptions if needed.
Reviewed and ensured the accuracy of approved timesheets.
Used Paylocity software to process, review, audit, and transmit pay for exempt and non-exempt employees.
Processed time off request (PTO) and sick leave pay under the Families First Coronavirus Response Act (FFCRA).
Worked with HR staff to accurately track and update paid time off.
Enforced established payroll-related policies, procedures and regulations and adherence to company and governmental policies.
Performed customer service functions by answering employees requests and questions and referring employees to contact the appropriate departments and representatives.
Assisted in resolving any payroll issues.
Calculated, tracked, applied, and filed wage garnishments.
Generated reports for each weekly payroll cycle as well as monthly, quarterly, and yearly documents.
Prepared and distributed detailed reports to various departments to ensure proper flow and maintenance of employee data including overtime, head count, and employee's benefits deductions.
Distributed, packaged, and labeled paychecks and vouchers as per the different departments and locations.
Helped with benefits open enrollment and other tasks needed in Human Resources department.
Administrative Office Manager, 05/2010 to 09/2015 The Mentor Network – Rockville, MD,
Processed bi-weekly payroll using Paychex software.
Processed onboarding paperwork for new hires and rehires.
Directed and oversaw office personnel activities.
Recruited, trained and evaluated administrative staff.
Handled sensitive and confidential employee information with complete discretion.
Prepared employee separation notices and conducted exit interviews.
Processed employee status changes, keeping human resources systems and employee records up to date.
Gathered information on incident reports, called in and followed up on Workers' Compensation claims.
Managed petty cash and tracked cash transactions.
Checked and controlled office supply inventory.
Entered, sent, confirmed purchase orders to vendors, and sent packing slips to accounts payables once material was received to process for payment.
Answered incoming phone calls and front desk reception.
Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Assistant to the general manager and vice president of the company.
Verified data and processed incoming checks.
Entered and processed sales orders.
Provided customer service in terms of quotes, providing order status, and assistance with claims.
Offered product and service consultations to customers.
Assisted teammates with sales-processing tasks to meet monthly sales goals.
Organized and kept tracked of material certification.
Prepared and organized paperwork for the California Department of Transportation (CalTrans) inspections.
Contacted shipping companies for quotes and set up pickup, contacted customers for will call shipments, created bills of lading, packing slips, labels, and tracked lost and/or delayed packages.
Received incoming inventory paperwork and updated material spreadsheets.
Assisted with inventory control, reconciled yearly physical inventory, and updated material locations, and new dimensions in company system.
Followed up with production team on orders.
Filled out nonconforming reports for rejected material.
Administrative Assistant, 06/2006 to 09/2008 Qualtek – Tualatin, OR,
Created, organized, and maintained company files.
Composed official letters, faxes, and memorandums.
Handled outgoing shipments and set up appointments via various shipping services, prepared export papers for out of the country shipments.
Assisted customers request and problem solved in a professional and efficient manner.
Accounts receivables and payables, and negotiations of past due accounts.
Efficiently managed, transferred, and tracked multiple calls, and related messages to the appropriate party.
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