Organized payroll administrator with 10 years+ experience in overseeing accurate and timely completion of payroll preparation, processing and maintenance of end to end payroll. Experience with generally accepted payroll accounting principles, administrative duties, preparation of payroll related general ledger entries, reconciliations and filings, reporting requirements and in depth knowledge of full cycle payroll functions. Highly motivated and detail oriented individual with talents in leading project teams, process improvement, and assessing payroll liabilities to resolve discrepancies and meet strict deadlines. Proficient in Excel and data management, while utilizing several payroll software systems and accounting interfaces.
• ADP, Kronos, SAP, Ceridian, and Workday | • Troubleshoot system errors |
• Prepare and process biweekly payroll for 5,000 employees at several different locations (salary, exempt, non- exempt and hourly)
• Create and import payroll files
• Import labor file into Workforce and SAP
• Serve as back up to payroll manager in troubleshooting and researching timekeeping systems, making business critical decisions in a timely manner
• Train managers, HR and payroll admin's with input of time into Kronos
• Make sure in compliance with applicable local, federal and state taxes
• First point of contact for inquiries regarding timekeeping, payroll, compensation and sensitive issues
• Process adjustments and make corrections as needed by management
• Calculate final pay and termination benefits
• Work with third parties to calculate and process garnishments, child support orders and tax levies
• Handle confidentiality and sensitive information with the highest degree
• Scan all new hire data and keep on file for HR
• Document workflow and work procedures
• Perform variety of clerical, bookkeeping and accounts receivable entries
• Knowledge of policies, standards and ability to uphold the organization's procedures, and policies regarding the highest degree of confidentiality and human resource management
• Implement and administer policies, procedures, and systems for confidentiality calculating pay
• Identify and manage risks associated with payroll
• Document pay practices, pay rates and make sure programs are monitored
• Manage payment calendars for the fiscal year
• Pay FMLA, vacation and holiday pay
• Calculate and process federal and state taxes
• Manage accounting operations and reconciliations
• Generate, publish and distribute payroll reports daily
• Gather information and transfer data into several processing systems
• Prepare manual checks and initiate electronic fund transfer via direct deposits
• Manage financial statements, accounts receivable, accounts payable, checks and invoices
• Maintain data accuracy by reviewing and deleting errors, calculating and collecting information
• Participate in training seminars for updates in payroll systems
• Support HR by performing wide range of administrative tasks
• Maintain confidential information, such as pay rates, bonus and pay grades
• Prepare month end closing entries for detailed reporting and record keeping
• Assist auditors during preliminary and year-end audit processes
• Actively stay engaged with regulatory changes in payroll by attending outside training forums
• Reviewed and processed biweekly/weekly payroll and correct inaccuracies for 60,000 employees
• Prepare and submit all necessary paperwork for tax deductions, benefits and garnishment's
• Analyze compensation-related data including wages and bonuses
• Participated in conversion from Tesseract to Kronos
• Worked directly with IT to understand and collaborate on processes, procedures and programs
• Payroll account analysis, journal entries
• Documented and monitored all payroll, accounting and benefit issues
• Created payroll processes and procedures, while maintaining files, faxes, emails and correspondence
• Assisted auditors, completed journal entries and resolved issues promptly
• Handled payroll/benefit information with the highest degree of confidentiality
• Trained and oversaw part-timers in regards to training, data input and check disbursement
• Served as liaison between HR, teammates and retirees regarding payroll/benefit issues
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