Payroll Administrative Assistant resume example with 7 years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Enthusiastic Administrative Assistant with expertise in anticipating professional needs. Proactively identifying, and resolving problems. Bringing proven ability to promote organization, and availability through effective schedule development. Excellent customer service, and conflict management skills.

  • Advanced clerical knowledge
  • 55 WPM typing speed
  • Excellent planner and coordinator
  • Accurate and detailed
  • Strategic planning
  • Filing and data archiving
  • Multi-line phone proficiency
  • Advanced MS Office Suite knowledge
  • Travel Arrangements
  • Data entry
  • Conflict management
  • Employee training and development
  • Oral and written fluency in Spanish and English
  • Confidential materials
  • Invoice processing
  • Self-directed
  • Conference planning
  • Proofreading
Work History
Payroll Administrative Assistant, 09/2019 - Current
Cargill, Inc. Wichita, KS,
  • Processed payrolls on a weekly basis for more than 100 employees nationally.
  • Independently maintained 95% accuracy in transferring correct data from payroll spreadsheets into payroll system.
  • Responded to employee questions and requests for information in timely and knowledgeable fashion.
  • Updated employee files with new details such as changes in address or salary levels.
  • Operated 10-key calculators, computers, fax machines, copy machines and other office equipment to produce hire and termination documents.
  • Maintained employee confidence and protected payroll operations by keeping information confidential.
  • Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
  • Initiated outbound administrative requests by phone and in writing to accomplish accuracy.
  • Encouraged good habits and modeled practical problem-solving for staff and clients.
Executive Assistant , Deputy Commisioner., 11/2018 - 03/2019
Blythe Construction Inc Gaffney, SC,
  • Contributed to smooth business operations by planning, and organizing meetings, conferences /conference calls
  • Worked with the Deputy Commissioner to coordinate, and complete special projects for the DEEP
  • Managed complex, and frequently changing travel arrangements. Coordinated pre-planning of trips
  • Greeted arriving visitors. Determined nature and purpose of visit. Directed individuals to appropriate destinations
  • Orchestrated successful conferences
  • Associated travel for all speakers, and attendees, facilities and support services
  • Produced accurate office files. Updated spreadsheets, and crafted presentations to support executives and boost team efficiency
  • Allocated executive tasks, and managed complex calendars and administrative functions
Human Resources Administrative Assistant, 09/2015 - 04/2017
City Of Palm Springs Palm Springs, CA,
  • Investigated and resolved variances, and employee claims.
  • Uploaded time records into Time Tracks System. Made necessary adjustments.
  • Produced documentation, and reports regarding payroll activities.
  • Performed calculations in payroll categories such as overtime, vacation, and sick hours.
  • Reconciled accounts such as retirement, tax contributions, and health care benefits.
  • Maintained ADP timekeeping system.
  • Generated checks and pay stubs for direct deposits.
  • Coordinated weekly / bi weekly payroll for up to 500 employee.
  • Responded to employee questions, and requests for information in timely and knowledgeable fashion.
  • Independently maintained accuracy in transferring correct data from payroll spreadsheets into Crystal Reporting Systems.
Executive Administrative Assistant, 03/2012 - 08/2015
3 Star Capital City, STATE,
  • Interacted with vendors, contractors, and professional services personnel. Directed activities and,communicated instructions
  • Updated executives on changing business needs by thoroughly documenting internal / external client meetings
  • Prepared presentations, materials, and documentation for use by executives in meetings and engagements
  • Composed internal/ external memo correspondence for senior management. Reviewed all documentation to eliminate errors
  • Drafted professional business memos, letters, and marketing copy to support business objectives and growth
  • Created PowerPoint presentations for business development purposes
  • Managed office inventory by restocking supplies, and placing purchase orders to maintain adequate stock levels
  • Prepared meeting minutes, and edited subcontractor proposals, project punchlist, transmittals, and memorandums for organizational support
  • Performed general office duties : multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors
  • Coordinated responses to emails and other correspondence to facilitate communication and enhance business processes
High School Diploma: , Expected in 2006
G. Holmes Braddock Senior High School - Miami, FL

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Resume Overview

School Attended

  • G. Holmes Braddock Senior High School

Job Titles Held:

  • Payroll Administrative Assistant
  • Executive Assistant , Deputy Commisioner.
  • Human Resources Administrative Assistant
  • Executive Administrative Assistant


  • High School Diploma

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