payroll accounts payable clerk human resource assistant resume example with 20+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000
Cell:
resumesample@example.com
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Summary
To join a team as a key contributor where my knowledge and experience in accounting, human resources, and business processes are valued.
Highlights
Macola- AS400-Baan - Everest Advanced Edition - Quicken Expensable - Proficient in Microsoft Office - Word, Excel, PowerPoint, Access, Outlook and 10-key calculator.
Experience
Payroll/Accounts Payable Clerk & Human Resource Assistant, 10/2013 to Current Cava – Kennesaw, GA,
Manage all aspects of the accounts payable process including data entry of all vendor invoices, vendor setup and maintenance, reviewing vendor statements for accuracy and missing invoices, prepare accounts payable checks, and initiate foreign wire transfers and ACH payments.
Manage accounts payable staff Communicate with suppliers on statement issues, invoice issues and vendor issues.
Perform month end tasks which include various journal entries, reversing journal entries and various accruals entries into the ERP system, account reconciliations, intercompany A/R and A/P reclassification.
Manage and reconcile petty cash.
Compile necessary information for submissions of 1099's and monitored requests for W-9's.
Assist staff accountant with month end reporting including making payroll journal entries and recording of monthly 401K entries.
Prepare weekly cash flow report, evaluate and report potential cash flow issues to management and corporate.
Process weekly and bi-weekly payroll for 42 employees thru ADP payroll system.
Set-up of new employees in ADP and on the time clock.
Human resource functions include onboarding of new employees, maintaining employee benefits, vacation schedules, maintaining confidential employee files and administering employee requests including payroll changes, 401K changes and insurance changes, update various employee reports and communicate with supervisors and management to ensure that company policies are being adhered to.
Serve as a leader to the employees as well as serving as a liaison between the employees and management.
Communicate regularly with management on potential accounting issues as well as human resource and payroll issues.
Other duties including opening mail and accounts payable filing.
Accounts Payable Clerk, 04/2012 to 10/2013 Catholic Medical Center – Manchester, NH,
Managed accounts payable staff and department workload.
Processed a large volume of purchase order, cost invoices and credits (1,500 per week) which included balancing accounts payable batches before they are posted.
Processed weekly disbursements (approximately 300 checks per week) as well as summarized weekly ACH, wire and foreign wire information.
Reviewed invoices for proper coding and approvals based on the delegation of authority.
Communicated daily with suppliers and inter-departments on statement issues, invoice issues and vendor issues.
Assisted in month end by preparing the monthly direct debit report, the accounts payable metric report as well as followed up on outstanding checks and resolving accounts payable aging issues.
Managed and responded to incoming inquiries for the travel and expense reporting system.
Responsible for accounts payable record retention and maintaining filing system.
Compile necessary information for submission of 1099's.
Made suggestions on accounts payable processes and implement to improve efficiency.
Managed daily incoming mail and email by sorting invoices and credits and disbursing them to the proper departments.
Assisted with the disbursement of petty cash and verification of cash on hand.
Key team member for the financial share services transition which included taking part in weekly meetings, creating user manuals and training other members of the business.
Miscellaneous clerical duties as required.
Accounts Payable Staff Accountant, 05/1998 to 04/2012 Sudmo North America, Inc – City, STATE,
Processed accounts payable including data entry of all vendor invoices, vendor setup and maintenance, reviewing vendor statements for accuracy and missing invoices, receiving inventory into system, update purchase orders, prepare accounts payable checks, and initiate foreign and domestic wire transfers.
Communicated with inter departments on shipment and invoice issues as well as communicated with international sister companies to resolve shipment discrepancies and credit issues.
Managed online credit card system, including requesting new cards, cancelling cards and communicating with the credit card company to resolve issues.
Summarized information for cash flow forecasting.
Managed incoming and outgoing funds to make sure they were recorded into the accounting system as well as processed deposits through JPMorgan Chase Quick Deposit system and delivered other deposits to the bank.
Communicated with the bank on account issues.
Managed and reconciled petty cash.
Assisted controller in month end closing including confirming intercompany balances, intercompany chargeback invoicing, reconciling bank statements, composed unrealized currency reports, made journal entries.
Compiled necessary information for submissions of 1099's as well as submitted monthly use tax reporting to the state and monitored requests for W-9's and certificates of insurance.
Other duties included providing customer service, answering phones, opening mail, filing and special projects as needed.
Accomplishments * Project Lead for installation and setup of financial software programs including Smart Data Online credit card system, JPMorgan Access banking system and JPMorgan Quick Deposit system.
Project Lead for Financial Shared Services transition.
Project Lead for change over to ADP Total Source Payroll & Benefits system.
Education
MBA: Business Administration, Expected in May 2017 to Judson University - Elgin, IL GPA: GPA: 4.0
Bachelor of Arts Degree: Business Management, Expected in December 2015 to Judson University - Elgin, IL GPA: GPA: 3.51 Business Management GPA: 3.51
Associates Degree: Applied Science Office Technology, Expected in December 2010 to Rock Valley College - Rockford, IL GPA: GPA: 3.26 Applied Science Office Technology GPA: 3.26
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Resume Overview
School Attended
Judson University
Judson University
Rock Valley College
Job Titles Held:
Payroll/Accounts Payable Clerk & Human Resource Assistant