Administrative Assistant, 2013 to 2016
Finger's Collision – City, STATE,
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Designed electronic file systems and maintained electronic and paper files.
Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
Maintained the front desk and reception area in a neat and organized fashion.
Served as central point of contact for all outside vendors needing to gain access to the building.
Wrote reports and correspondence from dictation and handwritten notes.
Wrote reports and correspondence from dictation and handwritten notes.
Made copies, sent faxes and handled all incoming and outgoing correspondence.
Created PowerPoint presentations used for business development.
Organized files, developed spreadsheets, faxed reports and scanned documents.
Managed the day-to-day calendar for the company’s senior director.
Properly routed agreements, contracts and invoices through the signature process.
Cooperated with Medicare, Medicaid and private insurance providers to resolve billing issues.
Received and screened a high volume of internal and external communications, including email and mail.