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order management specialist resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Summary
  • Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning, and support of daily operational and administrative functions.
  • Adept at coordinating domestic and international travel and organizing large scale meetings. Highly self-motivated with a strong work ethic.
  • Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals.
  • Able to grow positive relationships with customers and colleagues at all organizational levels with excellent communication skills and a high-level of confidentiality.
Highlights
  • Microsoft Office proficiency
  • Meeting planning
  • Meticulous attention to detail
  • Flexible
Experience
Order Management Specialist, 2013 - Current
Thermo Fisher Scientific Inc. Burlingame, CA,
  • Review incoming purchase orders and ensure orders conform to policy.
  • Coordinate with sales and the customers when purchase order revisions are required.
  • Enter orders into Oracle database in a timely and accurate manner.
  • Monitor progress of an order throughout the shipment process.
  • Research and update customer records.
Supply Chain Specialist, 2011 - 11/2012
Day & Zimmermann New York, NY,
  • Resolved part issues that prevented sales orders from generating invoices.
  • Generated purchase and sales orders, and received internal orders into inventory.
  • Tracked orders and ensured customer due dates were met.
  • Worked with Accounts Payable to assist in the resolution of supplier invoice payment issues.
  • Assisted the Project Management team during the project build process, with purchase order tracking and transcribing project status meeting minutes.
Executive Assistant/Office Manager, 10/2008 - 2011
Armis Security Denver, CO,
  • Provided support to Chief Executive Officer and Vice President by conducting calendar management, meeting coordination, travel arrangements and expense report preparation.
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
  • Planned monthly All Hands meetings and quarterly company events.
  • Coordinated phone and onsite interviews.
  • Updated and maintained organizational charts.
  • Dispersed incoming mail to correct recipients throughout the office.
  • Managed daily office operations and maintenance of equipment.
Executive Assistant, 09/2005 - 10/2008
Amphenol Corporation Seattle, WA,
  • Scheduled and maintained calendar of appointments, meetings and travel itineraries for Chief Executive Officer and two Vice Presidents.
  • Coordination of trade show participation, including scheduling travel for Sales department, as well as ensuring booth and marketing materials arrived at convention site.
  • Updated and maintained organizational charts.
  • Planned meetings and prepared conference rooms.
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
Administrative Senior Specialist, 07/2004 - 09/2005
Deposco Orange County, CA,
  • Scheduled and maintained calendar of appointments, meetings and travel itineraries for two Directors of Engineering.
  • Arranged appropriate travel, visas, agendas, necessary contacts and country information.
  • Organized department's quarterly company events and All Hands meetings.
  • Prepared and distributed agendas and transcribed minutes for weekly staff meetings.
  • Dispersed incoming mail to correct recipients throughout the office.
  • Updated and maintained organizational charts.
Executive Administrative Assistant, 05/2003 - 02/2004
Yale-New Haven Health East Lyme, CT,
  • Scheduled and maintained calendar of appointments, meetings and travel itineraries for Vice President/Chief Operating Officer.
  • Prepared and distributed agendas and transcribed minutes for committee meetings.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Typed documents and compiled information for meetings.
Administrative Assistant, 08/2000 - 04/2003
SPOHN & ASSOCIATES, INC City, STATE,
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
  • Ordered office supplies and computer peripherals.
  • Coordinated phone and onsite interviews.
  • Assisted Finance department with invoice and expense report reconciliation, verification, mailing and filing of weekly Accounts Payable and petty cash maintenance.
  • Assisted Training department with course calendar maintenance, grading and tracking of tests and surveys for all classes.
  • Scheduled travel for trainers and shipping of class materials.
  • Tracked and managed assets.
Education
: Business Administration, Expected in
-
Ambassador University - Big Sandy, TX
GPA:
Status -

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Resume Overview

School Attended

  • Ambassador University

Job Titles Held:

  • Order Management Specialist
  • Supply Chain Specialist
  • Executive Assistant/Office Manager
  • Executive Assistant
  • Administrative Senior Specialist
  • Executive Administrative Assistant
  • Administrative Assistant

Degrees

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