Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - resumesample@example.com - -
- Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning, and support of daily operational and administrative functions.
- Adept at coordinating domestic and international travel and organizing large scale meetings. Highly self-motivated with a strong work ethic.
- Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals.
- Able to grow positive relationships with customers and colleagues at all organizational levels with excellent communication skills and a high-level of confidentiality.
- Microsoft Office proficiency
- Meeting planning
| - Meticulous attention to detail
- Flexible
|
2013 to Current Order Management Specialist Thermo Fisher Scientific Inc. – Burlingame, CA,
- Review incoming purchase orders and ensure orders conform to policy.
- Coordinate with sales and the customers when purchase order revisions are required.
- Enter orders into Oracle database in a timely and accurate manner.
- Monitor progress of an order throughout the shipment process.
- Research and update customer records.
2011 to 11/2012 Supply Chain Specialist Day & Zimmermann – New York, NY,
- Resolved part issues that prevented sales orders from generating invoices.
- Generated purchase and sales orders, and received internal orders into inventory.
- Tracked orders and ensured customer due dates were met.
- Worked with Accounts Payable to assist in the resolution of supplier invoice payment issues.
- Assisted the Project Management team during the project build process, with purchase order tracking and transcribing project status meeting minutes.
10/2008 to 2011 Executive Assistant/Office Manager Armis Security – Denver, CO,
- Provided support to Chief Executive Officer and Vice President by conducting calendar management, meeting coordination, travel arrangements and expense report preparation.
- Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
- Planned monthly All Hands meetings and quarterly company events.
- Coordinated phone and onsite interviews.
- Updated and maintained organizational charts.
- Dispersed incoming mail to correct recipients throughout the office.
- Managed daily office operations and maintenance of equipment.
09/2005 to 10/2008 Executive Assistant Amphenol Corporation – Seattle, WA,
- Scheduled and maintained calendar of appointments, meetings and travel itineraries for Chief Executive Officer and two Vice Presidents.
- Coordination of trade show participation, including scheduling travel for Sales department, as well as ensuring booth and marketing materials arrived at convention site.
Updated and maintained organizational charts.- Planned meetings and prepared conference rooms.
- Organized files, developed spreadsheets, faxed reports and scanned documents.
07/2004 to 09/2005 Administrative Senior Specialist Deposco – Orange County, CA,
- Scheduled and maintained calendar of appointments, meetings and travel itineraries for two Directors of Engineering.
- Arranged appropriate travel, visas, agendas, necessary contacts and country information.
- Organized department's quarterly company events and All Hands meetings.
- Prepared and distributed agendas and transcribed minutes for weekly staff meetings.
- Dispersed incoming mail to correct recipients throughout the office.
- Updated and maintained organizational charts.
05/2003 to 02/2004 Executive Administrative Assistant Yale-New Haven Health – East Lyme, CT,
- Scheduled and maintained calendar of appointments, meetings and travel itineraries for Vice President/Chief Operating Officer.
- Prepared and distributed agendas and transcribed minutes for committee meetings.
- Received and screened a high volume of internal and external communications, including email and mail.
- Typed documents and compiled information for meetings.
08/2000 to 04/2003 Administrative Assistant SPOHN & ASSOCIATES, INC – City, STATE,
- Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
- Ordered office supplies and computer peripherals.
- Coordinated phone and onsite interviews.
- Assisted Finance department with invoice and expense report reconciliation, verification, mailing and filing of weekly Accounts Payable and petty cash maintenance.
- Assisted Training department with course calendar maintenance, grading and tracking of tests and surveys for all classes.
- Scheduled travel for trainers and shipping of class materials.
- Tracked and managed assets.
Expected in : Business Administration
Ambassador University - Big Sandy, TX
GPA:
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