Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning, and support of daily operational and administrative functions.
Adept at coordinating domestic and international travel and organizing large scale meetings. Highly self-motivated with a strong work ethic.
Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals.
Able to grow positive relationships with customers and colleagues at all organizational levels with excellent communication skills and a high-level of confidentiality.
Highlights
Microsoft Office proficiency
Meeting planning
Meticulous attention to detail
Flexible
Experience
2013 to Current
Order Management SpecialistThermo Fisher Scientific Inc. – Burlingame, CA,
Review incoming purchase orders and ensure orders conform to policy.
Coordinate with sales and the customers when purchase order revisions are required.
Enter orders into Oracle database in a timely and accurate manner.
Monitor progress of an order throughout the shipment process.
Research and update customer records.
2011 to 11/2012
Supply Chain SpecialistDay & Zimmermann – New York, NY,
Resolved part issues that prevented sales orders from generating invoices.
Generated purchase and sales orders, and received internal orders into inventory.
Tracked orders and ensured customer due dates were met.
Worked with Accounts Payable to assist in the resolution of supplier invoice payment issues.
Assisted the Project Management team during the project build process, with purchase order tracking and transcribing project status meeting minutes.
Provided support to Chief Executive Officer and Vice President by conducting calendar management, meeting coordination, travel arrangements and expense report preparation.
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Planned monthly All Hands meetings and quarterly company events.
Coordinated phone and onsite interviews.
Updated and maintained organizational charts.
Dispersed incoming mail to correct recipients throughout the office.
Managed daily office operations and maintenance of equipment.
Scheduled and maintained calendar of appointments, meetings and travel itineraries for Chief Executive Officer and two Vice Presidents.
Coordination of trade show participation, including scheduling travel for Sales department, as well as ensuring booth and marketing materials arrived at convention site.
Updated and maintained organizational charts.
Planned meetings and prepared conference rooms.
Organized files, developed spreadsheets, faxed reports and scanned documents.
07/2004 to 09/2005
Administrative Senior SpecialistDeposco – Orange County, CA,
Scheduled and maintained calendar of appointments, meetings and travel itineraries for two Directors of Engineering.
Arranged appropriate travel, visas, agendas, necessary contacts and country information.
Organized department's quarterly company events and All Hands meetings.
Prepared and distributed agendas and transcribed minutes for weekly staff meetings.
Dispersed incoming mail to correct recipients throughout the office.
Updated and maintained organizational charts.
05/2003 to 02/2004
Executive Administrative AssistantYale-New Haven Health – East Lyme, CT,
Scheduled and maintained calendar of appointments, meetings and travel itineraries for Vice President/Chief Operating Officer.
Prepared and distributed agendas and transcribed minutes for committee meetings.
Received and screened a high volume of internal and external communications, including email and mail.
Typed documents and compiled information for meetings.
08/2000 to 04/2003
Administrative AssistantSPOHN & ASSOCIATES, INC – City, STATE,
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Ordered office supplies and computer peripherals.
Coordinated phone and onsite interviews.
Assisted Finance department with invoice and expense report reconciliation, verification, mailing and filing of weekly Accounts Payable and petty cash maintenance.
Assisted Training department with course calendar maintenance, grading and tracking of tests and surveys for all classes.
Scheduled travel for trainers and shipping of class materials.
Tracked and managed assets.
Education
Expected in
: Business Administration Ambassador University - Big Sandy, TX GPA:
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