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Operations Secretary Resume Example

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OPERATIONS SECRETARY
Summary
Skills
  • Professional networking
  • Meeting planning
  • Document retrieval
  • Technologically savvy
  • QuickBooks expert
  • Routing correspondence
  • Workers' compensation knowledge
  • Multi-line phone systems
  • Event coordination
  • 10-key proficiency
  • Faxing documents
  • Data entry documentation
  • Employee training and development
  • File and data retrieval systems
  • Records management systems
  • Cash deposit preparation
  • Accounting skills
  • Spreadsheet development
  • Excel spreadsheets
  • Sensitive material handling
  • Report creation
  • Documentation and reporting DOT & Easement
  • New business development Contracts, memberships
  • CRM and office management software - Pull over meter readings
Experience
05/2013 to Current
Operations SecretaryCompany Name － City, State

RESPONSIBILITIES AND AUTHORITIES

A. Prepares, types, and mails extension contracts, contribution-in-aid invoices
and memberships.
B. Responsible for pertinent information on new connects.
C. Prepares power line easement for filing with the court house, including getting check, mailing, adding appropriate member number, scanning & filing.
D. Keeps records of contracts, Scanned & filed.
E. Records Services Bills, New Connects, Transfers, Disconnects, data by scanning and filing.
F. Receive payments for Service Accounts, enter & deposit.
G. Responsible for entering Service bills.
H. Responsible for Monthly, meter Reports, (Small & Large) pull over, print and correct before billing.
I. Responsible for Operations employee files, running motor vehicle report, background on new employee & filing of personal information.
J. Responsible for updating Electrical License for office and or Electrical Service Personnel.
K. Responsible for Booking Schools and Reservations for Operations.
L. Responsible for yearly OSHA Report.
M. Corresponds with Consumers on Billing Inquires both for Service and New Contracts.
N. Performs other duties as required or directed.

  • Improved productivity initiatives, including coordinating itinerary and scheduling appointments.
  • Coordinated project materials, including managing physical and digital files, monitoring spreadsheets and updating reports.
  • Scheduled appointments for management teams and maintained updated calendar using [Software] system.
10/2011 to 05/2013
Accounting BookkeeperCompany Name － City, State
  • Managed accounting closings, accounts payable and financial reporting for multiple clients.
  • Collaborated with accounting management to produce accurate and timely financial paperwork and reports for AP and AR, budget administration and year-end closing requirements.
  • Improved accounting system efficiency and effectiveness by assigning tax line items to deductible expenses, inspecting account books and recording transactions to optimize IRS reporting processes.
  • Coded invoices and other records to maintain organized and accurate records.
  • Verified, allocated and posted transactions in journals and computerized systems from documents such as invoices, receipts and reports.
  • Analyzed account information and trends for financial estimation report preparation and adjustments.
  • Followed detailed end of month accounting procedures to verify proper balancing of all accounts and readiness for new month.
  • Reviewed bank account statements to reconcile accounts by documenting correct financial information in general ledger.
  • Streamlined financial efficiencies by accurately processing bank reconciliations and delivering financial reporting.
  • Decreased liabilities by preparing over [Number] tax bills and mailings while processing journal entries, online transfers and payments.
  • Processed bank reconciliations and financial reports to verify practice of proper due diligence.
  • Processed journal entries, online transfers and payments.
  • Eliminated financial discrepancies, accurately reporting figures and account balances to senior leadership.
  • Reconciled bank statements and credit cards monthly.
  • Identified major accounting errors by creating automated cross-referencing processes.
  • Audited and balanced accounts to maintain currency and compliance for Circle Bar Truck Corral business.
  • Checked Circle Bar company financial documents, verifying amounts to accurately analyze financial statuses.
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
  • Reviewed purchase documents and company receipts to complete AR, resulting in General Ledger Balance monthly.
  • Compiled financial data including compliant ledger and journal records.
  • Reported sales taxes by calculating requirements on paid invoices.
  • Organized and filed federal and state tax returns, paying close attention to deadline dates.
  • Audited and balanced accounts to maintain currency and compliance for Circle Bar Truck Corral business.
  • Improved accounting system efficiency and effectiveness by inspecting account books and recording transactions to optimize processes.
  • Automated office operations, managing client correspondence, record filing and data communications.
  • Reviewed purchase documents and company receipts to complete AP/ AR, resulting in GL.
  • Automated office operations by managing client correspondence, filing, record tracking and data communications.
  • Mitigated risk, maintaining full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing and collections for 500 + employees.
  • Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
  • Accurately tracked, verified and approved accounts payable and accounts receivable invoices and total balances into financial software, conducting monthly balance sheet reviews to reconcile variances.
Accounting BookkeeperCompany Name － City, State
  • Managed accounting closings, accounts payable and financial reporting for multiple clients.
  • Collaborated with accounting management to produce accurate and timely financial paperwork and reports for AP and AR, budget administration and year-end closing requirements.
  • Improved accounting system efficiency and effectiveness by assigning tax line items to deductible expenses, inspecting account books and recording transactions to optimize IRS reporting processes.
  • Monitored and tracked expenses to keep business on track with financial targets.
  • Followed detailed end of month accounting procedures to verify proper balancing of all accounts and readiness for new month.
  • Maintained current accounts by creating detailed delinquency management and collections strategies.
  • Reviewed bank account statements to reconcile accounts by documenting correct financial information in general ledger.
  • Streamlined financial efficiencies by accurately processing bank reconciliations and delivering financial reporting.
  • Processed payroll, electronic deposits and employee pay adjustments.
  • Processed bank reconciliations and financial reports to verify practice of proper due diligence.
  • Supported human resources by certifying and processing payroll, electronic deposits and pay adjustments while distributing checks with zero lag time.
  • Processed journal entries, online transfers and payments.
  • Reconciled bank statements and credit cards monthly.
  • Issued [Number] paychecks to vendors and suppliers on bi-weekly basis.
  • Audited and balanced accounts to maintain currency and compliance for [Type] business.
  • Handled payroll services for [Number] employees successfully [Number] times per [Timeframe].
  • Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
  • Minimized financial discrepancies by accurately managing bookkeeping, payroll and tax reporting procedures with zero errors.
  • Reconciled monthly checks for accurate bank statement distribution.
  • Accurately tracked, verified and approved accounts payable and accounts receivable invoices and total balances into financial software, conducting monthly balance sheet reviews to reconcile variances.
  • Diminished financial discrepancies by accurately recording and tracking expenses and income while organizing bank deposits and statements.
Accounting BookkeeperCompany Name － City, State
  • Managed accounting closings, accounts payable and financial reporting for multiple clients.
  • Collaborated with accounting management to produce accurate and timely financial paperwork and reports for AP and AR, budget administration and year-end closing requirements.
  • Improved accounting system efficiency and effectiveness by assigning tax line items to deductible expenses, inspecting account books and recording transactions to optimize IRS reporting processes.
  • Verified, allocated and posted transactions in journals and computerized systems from documents such as invoices, receipts and reports.
  • Analyzed account information and trends for financial estimation report preparation and adjustments.
  • Maintained current accounts by creating detailed delinquency management and collections strategies.
  • Processed payroll, electronic deposits and employee pay adjustments.
  • Reconciled bank statements and credit cards monthly.
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
  • Checked [Type] company financial documents, verifying amounts to accurately analyze financial statuses.
  • Suggested key operational changes to improve performance such as extracting financial data from various reporting systems.
  • Improved accounting system efficiency and effectiveness by inspecting account books and recording transactions to optimize processes.
  • Handled cash and deposits using proper accounting procedures and documentation.
  • Compiled financial data including compliant ledger and journal records.
  • Automated office operations by managing client correspondence, filing, record tracking and data communications.
  • Maintained accounts receivable documentation electronically and on paper.
  • Executed on-time, under-budget project management on complex issues for seniorleadership.
  • Reported sales taxes by calculating requirements on paid invoices.
  • Analyzed cost control and provided financial information to sustain corporate goals.
  • Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
  • Supervised payroll, electronic deposits, and employee pay adjustments.
  • Mitigated financial discrepancies by compiling daily customer invoices and checking for shipping, printing and mailing accuracies.
  • Minimized financial discrepancies by accurately managing bookkeeping, payroll and tax reporting procedures with zero errors.
  • Entered weekly sales and customer count sheets for review by management.
Education and Training
05/1994
Associate of Science: Accounting Technology And BookkeepingAmerican Commercial College － City, State
Additional Information

Notary Public Records two years.

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Resume Strength
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Resume Overview

School Attended

  • American Commercial College

Job Titles Held:

  • Operations Secretary
  • Accounting Bookkeeper

Degrees

  • Associate of Science : Accounting Technology And Bookkeeping

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