operations coordinator resume example with 14+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Operations Coordinator successful at analyzing, prioritizing and completing tasks safely and efficently. Enjoys challenging responsibilties that require technical aptitude and problem solving skills while managing busy schedules, organizing projects and modeling financial information to develop complex budgeting reports in the Oil & Gas industry.

  • Oral and written communication
  • Client contact
  • Market research
  • Cost-reduction strategies
  • Budget Forecasting
  • Recruiting and Hiring
  • Cross-functional team management
  • Business correspondence
  • Investigating variances
  • Safety documentation and materials
  • Site visits, Job Planning & Execution
  • Administrative support
09/2016 to Current Operations Coordinator Crossmark | Casper, WY,
  • Manages monthly accrual, forecasting and variance preparation for approximately $85 million annual O&M spend and $20 million annual Capital spend.
  • Conferrs with subordinate managers saily to assess needs and optimize activities.
  • Plans daily operational strategies, including team workflows and compliance initiatives.
  • Reviews daily financial reports and reconciled account coding to keep information current and accurate.
  • Streamlined operations and effectively controlled budgets.
  • Assist in personnel decisions regarding hiring, compensation, promotions, discipline and termination of support staff.
  • Prepares reports pertaining to expense management, administrative issues, and operational matters.
  • Project management of various approved capital projects, writing AFEs, forecasting monthly budget to maintain an overall variance of +/- 1% within each budget category and type of cost.
  • Oversaw training and daily performance of nearly 200 staff.
10/2014 to 02/2016 EHS Coordinator Tenneco Automotive | Exton, PA,
  • Executed risk analysis to mitigate hazards and promote safety in field and office areas.
  • Analyzed health and safety data to verify safety program performance, identify areas of concern and recommend improvement plans.
  • Maintained critical files, records and databases necessary to perform regulatory compliance tasks.
  • Created and maintained EHS performance metrics, OSHA logs and internal/external reports.
  • Performs incident reporting, SIF data, employee training records and trend data in appropriate, timely and accurate manner.
  • Performed research, analysis and interpretation to assist with regulatory filings.
  • Submitted and tracked employee expense reports, supply inventory and management.
01/2009 to 10/2014 Sr Administrative Coordinator Johns Hopkins University | Baltimore, MD,
  • Supported accuracy and compliance by routinely auditing and reconciling financial files and reports. Created queries, examined data and summarized results to prepare detailed monthly financial reports.
  • Screened and interviewed candidates for key vacancies to identify top talent. Handled New Employee On-boarding, Training and Employee Termination Processes.
  • Coordinated and scheduled travel, conferences, meetings and daily itineraries for executive management.
  • Scheduled large-scale corporate meetings and events and recorded meeting minutes.
  • Drafted business correspondence, agendas and office communication.
  • Prepared monthly employee payroll reports for Human Resources.
  • Sr. Area Coordinator for Emergency Procedures & Communication. Served on Special Events, Policy & Procedure, Employee Recognition Committee as well as a Senator on the Staff Senate Board.
05/2006 to 01/2009 Office Manager Liberty University | Lynchburg, VA,
  • Oversaw marketing for product launches, including public relations, direct mail pieces, trade shows, sales training and e-mail campaign.
  • Maximized branding initiatives by preparing marketing packages and advertising collateral to secure prospects and increase awareness.
  • Automated office operations to manage client correspondence, record tracking and data communications.
  • Oversaw office financial management, including AP/AR and payroll administration.
  • Ensured accounts are accurate and performed routine auditing on chart of accounts
  • Prepared reports to ensure proper federal, state and HIPAA regulations were upheld.
  • Managed highly complex cases such as trauma, workers comp, vehicle accidents and Indian Health Billing.
  • Evaluated and identified ineffective workflow processes to devise and implement solutions which achieved greater productivity and personnel performance.
  • Prioritized project components and organized scopes.
  • Cultivated community relations and worked with teams to ensure program optimization.
Education and Training
Expected in 12/2006 Bachelor of Arts | Human Resources Development University of Oklahoma, Norman, OK GPA:

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Resume Overview

School Attended

  • University of Oklahoma

Job Titles Held:

  • Operations Coordinator
  • EHS Coordinator
  • Sr Administrative Coordinator
  • Office Manager


  • Bachelor of Arts

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