Operations Coordinator resume example with 8+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000
Cell:
resumesample@example.com
Summary
Talented Operations Coordinator successful at supervising and directing daily efforts of project teams and developing effective work procedures and processes. Results-oriented and organized with extensive experience working in fast-paced environments to consistently meet operational targets.
Skills
Accounting, Reception
Administrative support, Sales
Scheduling appointments, Scanning
Book, Scheduling
One Note
OpenAir
Netsuite
Budgets, Servers
Business cards, Shipping
CD, Switchboard
Conferences, Taking messages
Contracts, Telecommunication
CRM, Telephone
Staff training, Answering phones
Engineer, Phone
Senior management, Phone etiquette
Filing
Concur Travel
Ganttic
Preparing financial reports
Forms
Hard drives
Maintain inventory
Inventory
Laptops
Team building
Mailing
Managing
Meetings
Access
Excel
Mail
Office
Outlook
PowerPoint
SharePoint
Word
Organizing
Progress
Project management
Purchase requisitions
Receiving
Experience
Operations Coordinator, 01/2019 to Current Ugi – Danville, IN,
Scheduled new hire orientation, guided new hire through on-boarding, and explained new hire documentation requirements to facilitate HR processes.
Improved operations by working with team members, customers & assisting the project management team by creating assignments, tracking progress, and resolving issues to find workable solutions.
Support the Operations department by compiling paperwork, scheduling orientations meetings, and taking detailed meeting minutes.
Strengthened traceability, developing organization systems for contracts, records, reports, and agendas.
Maintained appointment and event calendars for executives and department heads.
Set travel arrangements and gathered documents for management and executive staff meetings and trips.
Document Control Clerk for the Anadarko project.
Oversee the Ganttic planner for all engineer schedules.
Streamlined operations and effectively controlled budgets as well as preparing financial reports for senior management.
Entered and verified timekeeping data with consistent reviewed, corrections, and deletions.
Coordinated logistics for corporate events and the proper allocation of human resources.
Inventoried and ordered supplies to maintain consistent access to required items.
Manage engineer site access such as HASC, ISTC, DISA, TWIC, Visas & Passport requests, and managing organizational chart.
Processed and created documents for purchase orders, change orders, and Personal Protective Equipment Orders.
Front Office Coordinator, 06/2017 to 01/2019 Marriott International – Orlando, FL,
Coordinated travel arrangements, including booking transportation, lodging and event reservations.
Responded to messages and emails to the office and transferred correspondence
Developed and updated business phone directory to reflect current employees and other changes.
Transmitted information or documents to customers, using computer, mail or facsimile machine.
Performed administrative support tasks, including creating employee badges and maintenance requests, completing all duties within required timeframes.
Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
Manage alarm system for the building.
Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Sorted incoming mail and disseminated all correspondence to applicable departments
Maintained office schedule and special event calendars for multiple team members, factoring in availability, and expected operational demands to keep workloads in balance.
Managed and controlled office supply inventory to ensure timely ordering or requisition of depleted or low-level stock.
Improved office efficiency, managing client correspondence, record tracking and data communications.
Created agendas, took minutes and prepared documents for meetings.
Generated shipment invoices, prepared packages, and set up courier deliveries.
Supported the Operations department by handling DISA requests.
Earned reputation for good attendance and hard work.
Front Desk/Receptionist, 03/2013 to 04/2017 Careplus New Jersey – Secaucus, NJ,
Greeted incoming guests to assess needs and to direct to proper department.
Greeted all guests with a positive demeanor and asked open-ended questions to determine requirements.
New Jersey manifest processing
Follow all Security procedures; monitoring logbook; issuing visitor badges
Keep a safe and clean reception area; complying with procedures, rules, and regulations
Answered incoming calls politely to direct callers to requested personnel or departments.
Follow all Security procedures; monitoring logbook; issuing visitor badges.
Maintains telecommunication system by following manufacturer's instructions for office phone and console operation
Restocked office and break room supplies independently to maximize team productivity
Communicated with vendors to place and receive orders, request maintenance services, and deliver instruction on behalf of office management.
Organized conference room space and materials for internal and customer meetings, took notes, and distributed meeting minutes to support executive needs.
Handled all delegated tasks, including scheduling USPS/UPS pick-ups for Sharps containers and assisting other departments with projects.
Office Assistant, 04/2006 to 12/2006 Thrivent Financial For Lutherans – Dahlonega, GA,
Answered calls with a friendly and polite approach to engage callers and deliver exceptional customer service.
Processed correspondence or other documents by obtaining the proper signatures from the officers and other staff.
Operated telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
Completed connections between callers, departments, and professionals.
Greeted persons entering[SK1] establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
Wrote email messages, memos, and business letters for management, proofread all documentation to provide error-free correspondence.
Handled all delegated tasks, including providing information about establishment such as location and providing directions to the public.
Set up and maintained physical and electronic filing systems.
Education and Training
: Business/Office Automation/Technology/Data Entry, Expected in 2007 Gary Job Coprs - College, Technical Or Vocational School, GPA:
High School Diploma: , Expected in 2005 La Porte High School - La Porte, TX GPA:
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