Operations Administrative Coordinator Resume Example

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Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Flexible & Self-motivated Administrative Coordinator with thorough competence in handling diverse administrative functions, including HR and EA tasks. Proven history of effectively managing competing priorities in fast-paced and rapidly changing environments. Willing to learn additional industry-specific skills to better support staff and management while being committed to providing superior support.

  • Tech-savvy
  • Event Planning
  • Strong Work Ethic
  • Positive & personable
  • Strong Interpersonal Skills
  • Dependable and Responsible
  • Extremely detail-oriented and organized
  • Enthusiastic team player ready to contribute to company success
  • Administrative, HR, Production & Coordinator experience in a variety of fields
Work History
08/2021 to 12/2021 EA-Asst Superintendent/ Confidential Records (RH) Catholic Community Services Of | Olympia, WA,
  • Executed record filing system to improve document organization and management.
  • Answered multi-line phone system for the District Educational Institutions Switchboard, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Edited documents to improve accuracy of language, flow and readability.
  • Assist Families with inquiries and registration for both virtual and on-site learning
  • Provided clerical support to company employees by copying, faxing and filing documents.
  • Managed filing system, entered data and completed other clerical tasks.
  • Budget & Requisitions
  • Prepared & Submitted Board Agenda items for Bi-Weekly Board meetings
  • Employee Timesheets
  • Data Entry
  • Multi task
  • Conference call coordination
  • Coordinate Meetings
  • Coordinate Appointments
  • MS Word
  • MS Excel
  • Agenda On-Line
  • ESCAPE On-Line
  • Aeries Student Information Systems
02/2019 to 12/2021 Operations Administrative Coordinator The Tenderloin Housing Clinic - Nonprofit Org | City, STATE,


  • Prepares necessary data for biweekly payroll
  • Facilitate the on-boarding process
  • Experience with GoCo HR Onboarding Software
  • ADP/ Workforce Now Training
  • Conduct ongoing reviews and submissions of CA DOT verifications systems for company drivers
  • NAV training for new team members
  • Answer routine HR questions of local employees, and refer complex issues our HR dept headquarters
  • Support employees by facilitating interdepartmental communications & interactions between internal & external parties
  • Implemented incentives and team-building events to boost morale.


  • Prepare expense reports, petty cash & purchase requisitions
  • Answer calls for multiple branches refers calls to with whom they need to speak with
  • Ensure that the office is well-maintained, organized, and secure
  • Assembled, organize & file weekly files and data submissions
  • Assisted the General Manager and the local management team
  • Assisted with special projects, such as process improvements and budget development
  • Daily reporting on missing and damaged rental equipment
  • UPS & PSAV shipping

Interpersonal Skills and Strong Suits:

  • Comfortable working in a highly visible role
  • Flexible
  • Strong Work Ethic
  • Team Player
  • Highly organized & efficient worker; skilled at multitasking
  • Good time-management
  • Positive & personable
  • Expert stress management skills
  • Strong communication skills both oral and written
  • Excellent collaborator
  • Attentive listener
  • Able to follow directions accurately and without hesitation
  • The ability to prioritize tasks and meet deadlines
  • Willing to take initiative and work independently when needed
  • Understanding, empathetic and relatable
  • Detail-oriented integrity and sense of responsibility and accountability
  • Administrative, Coordinator & Production experience in a variety of fields
  • Reliable, people person who enjoys working with a diverse range of individuals
12/2019 to 02/2020 Human Resources Administrative Associate (HRAA) OVRCLK Labs | City, STATE,

(*Freelance/ Temp Assignment)

  • Maintained work structure by updating job requirements and job descriptions for all positions.
  • Interviewed candidates and conducted background checks and verification.
  • Provided excellent customer service and front desk reception to staff, clients, and visitors
  • Worked in collaboration with and Provided detailed administrative support to the HR Department to complete priority projects and address emerging issues
  • Kept the HR office common areas neat, organized, and stocked
  • Monitored office security cameras to ensure a safe and comfortable environment
  • Arranged; assisted in preparation for, scheduled training, meetings & on-boarding of new employees
  • Created documents and assisted in creating and maintaining systems for various administrative/ HR functions
  • Maintained all employee files in compliance with all applicable laws, rules, policies, and regulations, including I-9 forms
  • Assisted in the organization and maintenance of electronic/ hard copy files
  • Scanned, filed, copied, mailed and created packets and mailers as requested
  • Made mail runs, deliveries and other visits to sites in the Tenderloin, SOMA and Mission areas
  • Processed employee pay advance, distribution of paychecks, commuter checks, and education fund requests
  • Assisted with processing other common HR forms and requests including; employment verifications, direct deposits, I-9's, W-4's, employee record changes, employment requisition, transfer requests, etc
  • Monitored the fax machine to ensure incoming faxes are given to the appropriate HR staff in a timely manner
  • Coordinated distribution of the monthly birthday, anniversary notices, and seniority awards
  • Assisted with and streamlined HR Recruitment functions including but not limited to; Job postings, resume sorting and filtering, phone screenings, interview scheduling, denial letters, reference checks, onboarding forms, uniforms, ID badges, and new hire orientations
  • Responded to all phone messages, tenant/client requests, staff requests, and emails as appropriate and in a timely manner
  • Maintained confidentiality of employee records and concerns. Attended all meetings as scheduled & requested
  • Demonstrated respect, friendliness and willingness to help wherever needed
  • Proved successful working within tight deadlines and fast-paced atmosphere
  • Maintained excellent attendance record, consistently arriving to work on time
  • Exceeded goals through effective task prioritization and great work ethic
  • Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork
  • Completed all paperwork, recognizing any discrepancies and addressing them in a timely fashion
12/2017 to 05/2018 Executive Assistant to Founder & CEO The Village & Madrone Studios At 969 Market Venue | City, STATE,
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Coordinate both domestic and international travel arrangements
  • Coordinate internal and external meetings for multiple executives
  • Managed hectic and complex calendars
  • Organize space planning and large offsite events
  • General office duties as needed
  • Built cross-functional relationships between departments
  • Managed all forms of communication for the CEO
  • Typed and design general correspondences, emails, memos, etc.
  • Draft written responses or replies by phone or email when necessary. Responded to regularly occurring requests for information on all routine and non-routine questions
  • Read and analyzed incoming emails, proposals, and reports to determine their significance, organize, prioritize and plan their distribution
  • Provided a consistent and professional tone for responding to any and all business communications, representing the CEO in all interactions and oftentimes responding on his behalf
  • Acted as a liaison with internal & external resources and teams.
  • Handled confidential and non-routine information and explained policies when necessary
  • Worked independently and within a team on special non-recurring and ongoing projects
  • Acted as project manager for special projects, at the request of the CEO, which included: planning and coordinating multiple presentations, disseminating information, coordinating communications, and scheduling group travel
  • Prepared business spaces for meetings including ordering food, getting coffee, and making arrangements for necessary equipment

"Cloud Infrastructure On The Blockchain"
~ "We develop tools for automating how companies manage cloud infrastructure so they can save time, costs, and focus on what they're good at. That the Cloud should be distributed and decentralized so that no one provider can control the internet. The future of our society will rely on cloud infrastructure, and it's critical that it not sit in the hands of any centralized authority."

04/2017 to 01/2018 Executive Assistant to GM · Office & Event Manager Company Name | City, State,
  • Managed and supervised all phases of the event life cycle, from planning, vendor negotiation, and staffing to reconciliation and process evaluation.
  • Supervised event production, coordinated and engaged internal and external teams, sponsors, and third-party contractors
  • Contributed to creative design and coordination of events, including event setup and arrangement, placement of decor to deliver details that contributed to successful and safe events
  • Served as a key resource to the team and assumed tasks that included managing and controlling the business in any function to fill an operational need and team support
  • Contributed to effective re-branding of business through creative contributions that relaunched business and increased sales
  • Provided tactical and programmatic event planning support including budget creation, event design, attendee communication, vendor management, catering, event setup and strike, AV coordination, and post-event debriefing
  • Supported executive leadership with scheduling and travel arrangements, meeting planning, and expense reporting
  • Fostered positive work environments through team-building events and activities, and managing all logistical aspects
  • Built and maintained strong business relationships with internal and external clients and vendors through consistent communication, budget management, and setting expectations to ensure seamless execution of client campaigns and events

    - Google Apps
    - Office Operations
    - Interpersonal Intelligence
    - Excellent organizational skills
    - Mature, Organized & Dependable
    - A balance of creativity and ingenuity
    - The desire to take on new challenges
    - Event Planning and Project Management
    - A sense of humor and the ability to have fun
    - Confident and comfortable knowledge of the Internet
    - The self-confidence required to make great ideas a reality
    - Ability to be a team player and be able to function independently
    - Drive and Ambition to do what needs to be done with minimal supervision
Expected in Crisis Counselor | Crisis Counselor Domestic Assault, Sexual Abuse Yuba College, Yuba County, GPA:
Expected in Associate of Arts | Chemical Dependency Counselor Yuba College, Yuba County, Ca, GPA:

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Resume Overview

School Attended
  • Yuba College
  • Yuba College
Job Titles Held:
  • EA-Asst Superintendent/ Confidential Records (RH)
  • Operations Administrative Coordinator
  • Human Resources Administrative Associate (HRAA)
  • Executive Assistant to Founder & CEO
  • Executive Assistant to GM · Office & Event Manager
  • Crisis Counselor
  • Associate of Arts

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