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Office Specialist-Intermediate Resume Example

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OFFICE SPECIALIST-INTERMEDIATE
Professional Summary
In a position as an Assistant Director of Admission will allow me to apply my general office experience and coordinate assistance the department in the accomplishment of its goals. I have consistently contributed my leadership skills in a professional setting while managing the creative process, motivating and empowering team members. Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives.
Skills
  • Excellent communication skills
  • Self-directed
  • Strong interpersonal skills
  • Accurate and detailed
  • Accurate and detailed
  • Excellent planner and coordinator
  • Critical thinker

  • [55] WPM typing speed
  • Excellent planner and coordinator
  • Resourceful
  • Business writing
  • Dedicated team player
  • Pleasant demeanor
  • Proofreading
  • Report development
  • Critical thinker
  • Employee training and development
Work History
Office Specialist-Intermediate11/2011 to Current
Office of the Medical Examiner – El Paso, TX
  • Intermediate Responsible for delegated administrative and clerical tasks, including correspondence, and mail processing.
  • Operates the switchboard; directs callers to appropriate departments.
  • Maintains confidentiality as directed and necessary Responds to requests for information in-person or e-mail; researches information; make appropriate referrals for assistance.
  • Commits self to providing office administrative practice (procedures, communicate in writing, maintain data on spreadsheet) demonstrate commitment through cooperative team and individual efforts Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees.
  • Performs such other related duties as may be assigned.
  • Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
  • Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Directed administrative functions for the directors, principals, consultants and key managers.
  • Located and attached appropriate files to incoming correspondence requiring replies.
  • Frequently used word processing, spreadsheet, database and presentation software.
  • Coordinated dealer visitations, company special events and other employee morale functions.
  • Developed and maintained an internal client filing system.
Unit Supply Enhance Clerk08/2009 to 02/2011
ManTech Int'l Corp – Fort Bliss, TX
  • Maintain accountability of military inventory from sensitive items, weapon, tanks etc.
  • Assist in the coordination of property transfers between organization and military units.
  • Reviewing documentation showing accountability of all equipments received, serviced and reissued for completeness.
  • Supervise a team of 10 employee's (drivers, and inventory clerk) Coordinate with our team (drivers, inventory clerk, and military commanders) staff to accomplish the mission Performing routine functions (filing, data entry and answering correspondence, storage, purchasing in a timely manner) Representing as personnel regarding time and attendance, leave administration.
  • Experience with standard office equipment such as Computers (SAMS-E, LIW, FEDLOG, PBUSE, Excel, Word 2003-2007, Quick books, Power point presentations, & Access) typewriters, copier machine, fax machines, etc., Café Central.
Accountant Assistant10/2005 to 03/2008
Cafe Central – El Paso, TX
  • Inventory of food, beverage, liquor, beer and wine.
  • Coordinated company meeting for 150 employees and also supervised when General Manager was out of the building.
  • Prepare and print balance report Audit Cash Register Report Account Payable/Account Receivable Print weekly tips checks and Biweekly payroll checks Input all tips and house charges into Quick books program.
  • Maintain proper recordkeeping, reporting and informational duties.
  • Maintain all confidential files.
  • Performing routine functions (filing, data entry and answering correspondence in a timely manner) Experience with standard office equipment such as Computers) Excel, Word, Quick books, Power point presentations) typewriters, copies, fax machines, etc., to perform routine clerical and administrative functions.
General Clerk IV08/2004 to 07/2005
Raytheon – Fort Bliss, TX
  • Responsible for inventory tracking Maintains administrative records and files also maintain control of classified documents.
  • Experience with standard office equipment; computers (Excel, Word, Power point presentations) typewriters, copies, fax, and machines to perform routine clerical and administrative functions (attendance, leave request).
  • Plans work operations based on guidelines established by higher levels and execute the mission.
  • Furnished written assignments in the form of requisition, purchase orders.
  • Provide assistance in accordance with the established regulations, operating procedures, and by reviewing, modifying information within the database.
  • Understanding the needs of the organizations serviced and the overall mission concerns of those units.
  • Clerical steps often vary in type of sequence, depending on the tasks required or section assigned to.
  • Administrative Assistance of El Paso.
Administrative Assistant09/2002 to 03/2004
El Paso Administrative Assistant – El Paso, TX
  • Virtual Office of approximately 60 customers.
  • Routine clerical and administrative functions Account Payable/ Account Receivable Secretarial duties; compose correspondence, forms, reports, prepare various office related issues A positions of responsibilities, self-motivated and willing to set and achieve goals Walk-in customers would prepared packages for them and charged upon completion.
  • Accounts Payable.
Wyng's Administrative Assistant/ Auditor09/1998 to 01/2002
Speaking Rock Casino Entertainment – El Paso, TX
  • Experience with standard office equipment such as Computers) Excel, Word, Quick books, Power point presentations) typewriters, copies, fax machines, etc., to perform routine clerical and administrative functions Secretarial duties; compose correspondence, forms, reports, prepare various office related issues.
  • Maintain appointments, scheduling meetings, interviews, and etc,.
  • Enforce policies and procedures as they relate to restaurant operations, local jurisdiction gaming laws (federal, state, compact, etc.) and attendant regulations as well as company internal controls, policies and procedures.
  • Work with customers upset and find a solution to keeping our customer satisfied.
  • Maintained a consistent attendance record.
  • Assists Manager by keeping employees knowledgeable of all pertinent company and department information.
  • Daily audit, print out balancing reports provided by all cash operations.
Education
Diploma : General Studies1985Socorro High School- El Paso, TX

Certificate: Clerk Typist/ Receptionist1986Interational Business College- El Paso, TX
Bachelor of Science: Criminal Business Law Enforcement/ Administrative2009Park University- Fort Bliss, TX
Master of Arts: Human Resource Development2014Webster Universitu- Fort Bliss, Tx
Skills
Accounts Payable, Administrative, balance, Cash Register, Clerical, Criminal Justice, data entry, database, documentation, drivers, e-mail, fax machines, fax, filing, forms, General Manager, Human Resource, Inventory, Law Enforcement, leadership, meetings, mentoring, Access, Excel, mail, Office, Power point, Word, office equipment, payroll, personnel, copier machine, policies, presentations, purchasing, quality, Quick books, Receptionist, reporting, scheduling, Secretarial, self-motivated, spreadsheet, switchboard, type, Typist, typewriters, written
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Resume Overview

Companies Worked For:

  • Office of the Medical Examiner
  • ManTech Int'l Corp
  • Cafe Central
  • Raytheon
  • El Paso Administrative Assistant
  • Speaking Rock Casino Entertainment

School Attended

  • Socorro High School
  • Interational Business College
  • Park University
  • Webster Universitu

Job Titles Held:

  • Office Specialist-Intermediate
  • Unit Supply Enhance Clerk
  • Accountant Assistant
  • General Clerk IV
  • Administrative Assistant
  • Wyng's Administrative Assistant/ Auditor

Degrees

  • Diploma : General Studies 1985
    Certificate : Clerk Typist/ Receptionist 1986
    Bachelor of Science : Criminal Business Law Enforcement/ Administrative 2009
    Master of Arts : Human Resource Development 2014

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