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office manager project coordinator resume example with 20+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary

Creative problem-solver, with ability to create and execute new policies and procedures; establish and maintain positive long-term relationships with colleagues, clients, consultants, vendors and suppliers; creative, fun and budget-conscience event planner; able to delegate work to team members as needed.

Applications

Windows and Microsoft Office 2010

(Word, Excel, PowerPoint, Access, Outlook)

Microsoft SharePoint

Microsoft Lync

Adobe Acrobat Professional

Deltek Vision ERP

Prolog Project Management

Oracle (Primavera) Contract Management Information Systems (CMIS), Juniper Remote Access, Quicken, QuickBooks. Proficient in PC and Mac applications.

Platinum Accounting

Sage Timberline Accounting

Integrated Builder Series for Windows (IBSWIN)

Education
CALIFORNIA STATE UNIVERSITY, CHICO CHICO, CALIFORNIA Expected in B.A : Information and Communication Studies - GPA :

Information and Communication Studies - Speech Communication

Business Administration minor

Accomplishments
Experience
Emcor Group, Inc. - Office Manager / Project Coordinator
Corning, NY, 02/2009 - Current
  • Manage relations with clients, suppliers and contractors
  • Manage office operations to ensure efficiency and productivity
  • Prepared project expense reports for reimbursement
  • Meeting preparation including audio and visual setup
  • Maintain office supplies control expenses and prepare expense reports manage, schedule, coordinate office functions and activities for
  • Provide executive-level administrative support for principals, CFO, and associate engineers.
  • Manage document control for project
  • Prepare letters of intent, consultant contract agreements, and project task orders.
  • Created and maintained time tracking spreadsheet used for invoicing on $60 million field project in San Mateo, CA.
  • Created budget tracking spreadsheet projects; log and maintain records for correspondence, contracts and other project records in database.
  • ts for new $57 million project based in Sacramento, CA.
  • Monthly quality control of timesheets, invoices and supporting documents to compile client invoices.
  • Manage, prepare, and reconcile expense reports.
  • Schedule and prepare for weekly meetings; prepare and distribute agendas; record and distribute minutes; track and follow up on action items.
  • Collaborate on development of work plans for new projects.
  • Maintain SharePoint FTP collaboration site for document sharing with clients and consultants.
  • Compile and maintain project contact lists and employee rosters.
  • Perform various office management tasks including ordering and maintaining office supplies, vendor relations, and partnering event planning for employees, clients, and consultants.
  • Managed office relocation for 40+ employees in downtown San Francisco.
Toll Brothers - Estimating Coordinator
Bluffton, SC, 10/2008 - 01/2009
  • Provided primary administrative support to Director of Estimating and Senior Project Estimator.
  • Used Prolog project management software extensively for estimating purposes to create bid invitations, bid updates and addendum notifications, and to prepare letters of intent, subcontract agreements and purchase orders.
  • Requested and tracked insurance certificates.
  • Completed and distributed transmittals, project directories, subcontractor directories, and bid forms.
  • Established department files including master contracts and client insurance.
Rider Levett Bucknall Uk Ltd - Options Coordinator
Waikoloa, HI, 05/2007 - 07/2008
  • New position created to assist in Homebuyer Upgrade Programs for new home developments.
  • Entered pricing and product information to create pricing and price lists for sales department.
  • Created sales presentations in PowerPoint to highlight and showcase the available upgrades.
  • Entered homebuyer selections to prepare subcontractor purchase orders.
  • Created superintendent reports for field superintendents, and profit analysis for CFO.
  • Analyzed purchasing patterns.
  • Met with homebuyers as necessary to discuss upgrades and pricing issues.
  • Maintained positive relationships with sales staff.
  • Developed and maintained relationships with subcontractors, to obtain bids, product samples and product specifications.
  • Developed system to initiate contact with new subcontractors for bidding process.
Regis Contractors Of Northern California, L.P. - Project Administrator
City, STATE, 01/1999 - 04/2007
  • Assisted project managers, project engineers and project superintendents for single-family and multi-family housing development projects.
  • Prepared contract agreements for subcontractors and purchase orders for material suppliers.
  • Compiled and assembled accounting procedures for invoicing purposes.
  • Maintained insurance certificates, contractor's licenses, and related compliance documents as required.
  • Compiled, processed and tracked subcontractor invoices and maintained payment log.
  • Assisted in budget reconciliation with accounting department and project managers.
  • Managed and purchased all office and kitchen supplies via established relationships with suppliers, and maintained office supply budget.
  • Coordinated meetings, including food preparation and AV set-up.
  • Planned, executed, and maintained budget for quarterly events for 60+ employees.
  • Processed expense reports.
  • Hired, trained, and managed student assistant.
Skills
Accounting, administrative support, Adobe Acrobat, audio, budget, CA, consultant, contracts, Contract Management, client, clients, database, ERP, Estimating, event planning, forms, FTP, Information Systems, insurance, invoicing, letters, Mac, Director, meetings, Access, Excel, Microsoft Office, office, Outlook, PowerPoint, Windows, Word, office management, Oracle, Platinum, presentations, pricing, Primavera, profit, Project Management, Prolog, purchasing, quality control, QuickBooks, Quicken, Sage, sales, San, spreadsheet, Timberline, upgrades, Upgrade, vendor relations, Vision

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Resume Overview

School Attended

  • CALIFORNIA STATE UNIVERSITY, CHICO

Job Titles Held:

  • Office Manager / Project Coordinator
  • Estimating Coordinator
  • Options Coordinator
  • Project Administrator

Degrees

  • B.A

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