office manager finance assistant hr resume example with 9+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Personable Office Manager with outstanding knowledge of [Area of expertise] office management. Proven improvement of office functionality through streamlining organization. Committed to detail-oriented organization and effective communication. Organized and efficient [Job Title] supporting corporate level officers and senior management personnel with demonstrated expertise in financial and operational leadership. Adroit professional exemplifies multidisciplinary managerial skill in process, procedure and policy improvement initiatives. Accomplished in workflow optimization techniques implementation which increase productivity, reduce labor and maintain business integrity and quality of service. Experienced Office Management and Administration Professional with [Number] years of experience optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Organized simultaneous office functions and direct administrative personnel to meet needs of [Type] professionals. Performance-oriented and driven with in-depth understanding of budgets, payroll and office organization needs. Skillfully coordinate resources and administrative support to keep operations smooth and boost team productivity. Talented Operations Manager experienced in team leadership, project management and budgeting. Looking for leadership position in [Industry] with focus on maximizing team productivity, focus and efficiency. Accomplished operations management professional bringing over [Number] years' experience and advanced abilities in team building and workflow improvements. Innovative and analytical with excellent project management skills. Detail-oriented [Job Title] of [Number] years with commensurate experience in [Type] and [Type] roles. Demonstrating advanced knowledge of [Skill] and [Area of expertise]. Leveraging strong negotiating abilities to secure compensable results in account collections, vendor contracts and talent acquisition. Organized Office Manager with over [Number] years of experience in [Industry] field. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in [Area of expertise]. Offering these skills and strong work ethic.

  • MS Office: Word, Excel, PowerPoint and Outlook
  • Adobe Photoshop and Illustrator
  • Staff Management
  • Team/ Collaboration
  • Project Management
  • Budgeting
  • Customer Services
Work History
Office Manager, Finance Assistant, HR, 11/2015 to Current
Imagine OneYorktown, VA,
  • Assist with logistics of incoming and outgoing staff
  • Assist with room reservations for internal/external meetings
  • Manage tidiness of office common areas
  • Supervise receptionist
  • Order office supplies for staff
  • Maintain kitchen appliances and postage machine
  • Liaise with building management and building services as needed
  • Assist Managing Director and Executive Director
  • Provide Insurance billing report
  • Manage Annual Leave Logs for all employees
  • Manage printing of Business cards for all staff
  • Assist with major events for office (catering, printing documents, setup conference rooms)
  • Manage all new interns with start boarding process and seating arrangements
  • Update all office documents accordingly (floor plan, directory, temporary seating chart)
  • Assist accounting department ( collecting monthly receipts, submit funding requests, scan all bill documents to be paid)
  • Coordinate office celebrations (happy hours, farewells)
  • Attend HR meeting on weekly basis
  • Created sustainable plan for office
  • Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff
  • Established and developed highly efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement
  • Delivered expert clerical support by efficiently handling wide range of routine and special requirements
  • Consulted with company management to assess requirements and develop operational enhancements to streamline processes and increase team performance
  • Handled new-hire orientation and basic recruiting tasks for best-in-class talent identification
  • Coordinated special projects and managed schedules
  • Administered yearly budget of $[Amount] to manage office requirements such as service contracts, postage costs and supply replenishment
  • Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed
  • Solved problems timely and effectively, ensuring customer satisfaction
  • Managed office inventory and ordered new supplies when items were running low
  • Leveraged advanced skills and training to support operational needs of multiple departments
  • Maintained computer and physical filing systems
  • Developed standard operating procedures for all administrative employees
  • Enhanced collaboration between team members by preparing meeting materials and taking clear notes to distribute to stakeholders
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records
  • Recruited and hired qualified candidates for vacant and new positions
  • Organized budget documentation and tracked expenses to maintain tight business controls
  • Enhanced productivity of [Job title]s and [Job title]s with expert administrative support
  • Sourced vendors for special project needs and negotiated contracts
  • Compared vendor prices and negotiated for optimal savings
Administrative Assistant, 05/2013 to 12/2015
TeksystemsCity, STATE,
  • Front desk support for fast paced office, answer calls, meet and greet visitors
  • Completed external payroll using PeopleSoft System, Time & Expense, Outlook, Time Central and other client websites
  • Resolution of payroll and invoicing issues (adjustments, lost checks, etc.)
  • Coordinated interview schedules for candidates using Microsoft Outlook
  • Collected all paperwork documentation (W2, ID's, I9 verify completion)
  • Made sure candidates complete all drug and background requirements before their start date using systems like Sterling, First Advantage, etc
  • Provided excellent paper work orientation and managed emails with candidates and recruiters
  • Ran daily audit report using Oasis (new start reports, time & billing, finishes, expected hours, missing hours, etc)
  • Coordinated with candidates regarding any travel or expense issues (Concur Systems)
  • Gave great internal and external customer service
  • Ran background checks if the client required such
  • Worked with the corporate office regarding all client- related billing and compliance issues
  • Maintained all files organized with correct documentation
  • Manage up to 300 contractors
ISVM- In Store Visual Merchandiser/Supervisor, 03/2012 to 04/2013
PumaCity, STATE,
  • Cashier, provided excellent customer service
  • Help manage with visual displays and windows
  • Stock runner- process shipment, help with transfers, keep stock room organize
  • Travel to other Puma stores and help with all necessary changes to floor sets and visual displays
  • Train all new employees
Bachelors of Fine Arts Degree: Fashion Design, Expected in 2010
Ai Miami International University of Art & Design - Miami, FL

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Resume Overview

School Attended

  • Ai Miami International University of Art & Design

Job Titles Held:

  • Office Manager, Finance Assistant, HR
  • Administrative Assistant
  • ISVM- In Store Visual Merchandiser/Supervisor


  • Bachelors of Fine Arts Degree

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