, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Summary
Experienced Office Management, Purchasing and Administration Professional with 20+ years of experience optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable specialist and leader that blends advanced organizational, technical and business acumen. Works effectively in ensuring operational and service excellence.
Skills
Decision Making
Motivational Leadership
Handling Customer Complaints
Microsoft Office Suite
Schedule Coordination
Coaching and Mentoring
Recruitment and Hiring
Regulatory Compliance
Complex Problem Solving
Staff Development and Training
Quality Assurance
Performance Management
Team Management and Supervision
Report Preparation and Analysis
Friendly and Relatable
Methodical and Organized
Leadership and Change Management
Honesty and Integrity
Confidence and Drive
Documentation and Recordkeeping
Program Development
Delegation and Work Assignment
Payroll Administration
Facilities Maintenance
Budget Management
Attention to Detail
Contracts and Vendor Agreements
Cross-Functional Collaboration
Data Analysis and Modeling
Intuit QuickBooks
Maintenance Coordination
Research and Analysis
Database Maintenance
Verbal and Written Communication
CRM Software
Multitasking and Prioritization
Project Management
Account Reconciliation
Inventory Oversight
Microsoft Office
Customer Service Management
Office Equipment Management
Accounts Payable and Receivable
Administration and Operations
Experience
08/2020 to CurrentOffice Manager /BookkeeperLevy Restaurants, Inc. | Manchester, NH,
Oversaw day-to-day office operations, including receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
Updated details in company database by keying in customer contacts and delivery dates.
Managed office inventory and placed new supply orders.
Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
Reduced financial discrepancies by accurately managing accounting documentation in QuickBooks while maintaining case costs and billing processes.
Automated office operations for managing client correspondence, payment scheduling, record tracking and data communications.
Directed and oversaw office personnel activities.
Planned for major business changes, including system conversions and office moves.
Solicited vendor quotes to determine optimal material purchase pricing.
Reduced financial discrepancies by accurately managing accounting documentation while maintaining case costs and billing processes.
Managed office budget to handle all needs, including inventory, postage and vendor services.
Conferred with business leaders to evaluate needs and strategize operational improvements.
Developed long-term budgets covering office supplies and equipment maintenance to meet organizational demand.
Conducted staff performance evaluations to monitor progress and recommend professional development plan.
Aided senior leadership during executive decision-making process, meeting with clients to research case, collect data, prepare settlement packages and interpret information for daily report generation.
Oversaw CRM updates and backups, report generation and troubleshooting requisition.
09/2012 to 08/2020Senior Purchasing ManagerLennar | Kirkland, WA,
Sourced new vendors for purchasing needs.
Obtained quotes from various suppliers to determine most cost-effective purchasing options.
Cultivated new vendor relationships using dynamic communication and negotiation skills.
Facilitated efficient purchasing and resource availability through monitoring and oversight of all company inventory.
Selected and negotiated contracts with supply vendors to obtain top-notch pricing on materials and items.
Conducted market research to determine appropriate pricing.
Negotiated contracts with outside providers to minimize costs to company and customers.
Tracked and approved procurement plans and inventory levels.
Collected operations data and created spreadsheets detailing trends.
Developed and managed cost reduction and waste elimination policies.
Evaluated staff performance against expectations.
Led department meetings to build team cohesiveness and coordinate projects
Established training programs.
Recruited and interviewed highly qualified candidates to fill vacancies.
Created new sales and marketing strategies to drive growth.
01/2005 to 06/2012ADMINISTARTIVE/EXECUTIVE ASSISTANTES Industrial | City, STATE,
Experienced Office Management and Administration Professional with 10+ years of experience
optimizing productivity, efficiency and service quality across various environments.
Highly dependable,
ethical and reliable support specialist and leader that blends advanced organizational, technical and
business acumen.
Works effectively in ensuring operational and service excellence.
Project Management
Payroll/Budgeting/Account Reconciliation
Excellent multi-tasking/Organizational skills
Microsoft Office
Excellent computer skills
Contracts/negotiating/permits
Expense Reporting
Training and Development
Office management/administration
Database administration
QuickBooks
Expanded company name by establishing new relationships with clients and vendors
Ensured efficiency by monitoring schedules and itineraries
Brought annual company expenses down 40% by negotiating contracts, comparing pricing and
administering yearly budgets
Developed and updated spreadsheets/databases in order to track, analyze and report
performance and sales data, Established presentations to support executives and boost team efficiency
Coordinated logistics, catering, agendas and travel arrangements for meetings/event planning
Provided increased administrative support to senior leadership and all office staff.
05/1995 to 01/2005Construction AdministratorSGS Communities | City, STATE,
Prepared time schedules for various phases of construction.
Gathered project material submittals and maintained records of approvals.
Performed pre-opening and operator turnover punch list and project close-out management and administration.
Created files for RFI, shop drawing and submittal logs.
Visited construction sites to ensure that work was progressing according to approved drawings and schedules.
Coordinated all phases of construction projects from inception to completion.
Contracted and supervised workers for Residential construction jobs.
Sustained safety protocols and provided proper, cost-effective and safe handling of equipment and materials.
Established and maintained relationships with vendors and liaised with appropriate personnel to access facilities for inspection.
Monitored and supported site safety initiatives to protect team members and prevent accidents.
Prepared cost and inventory reports and maintained accurate records using company work order reporting system.
Facilitated processing of RFI's, submittals and samples among general contractor, owner and owner's consultants.
Education and Training
Expected in High School Diploma | Rumson Fair Haven High Shcool, Rumson, NJGPA:
Expected in 09/2021Associate of Arts | Business Finance, ConstructionBrookdale Community College, Lincroft, Eatontown, NJGPA: 2 years completed and 4 credits away from degree
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