office manager and bookkeeper resume example with 13+ years of experience

(555) 432-1000,
, , 100 Montgomery St. 10th Floor
Professional Summary

Organized Office Manager and Bookkeeper proficient in QuickBooks and Adobe software. Executed bookkeeping tasks for lighting manufacturer and excelled at quickly learning new accounting methods and procedures. Excellent accounting and organizational skills with attention to detail leading to outstanding results.

  • Handling Customer Complaints
  • Complex Problem Solving
  • Confidence and Drive
  • Remote Work Coordination
  • Intuit QuickBooks
  • Payroll Administration
  • Verbal and Written Communication
  • Methodical and Organized
Liberty University Lynchburg, VA, Expected in 12/2012 Bachelor of Arts : Education - GPA :
Westlake High School Westlake Village, CA Expected in 06/2004 High School Diploma : - GPA :
  • Streamlined workflow by consolidating lengthy processes and redundant documentation which resulted in more effective and timely work days.
Work History
Valley Ymca - Office Manager and Bookkeeper
Litchfield Park, AZ, 04/2013 - Current
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
  • Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
  • Communicated corporate objectives across divisions through regular correspondence and scheduled status updates.
  • Compared vendor prices and negotiated for optimal savings.
  • Maintained computer and physical filing systems.
  • Maintained CRM database with customer updates and report generation.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Established QuickBooks accounting system to reflect accurate financial records.
  • Reviewed and filed financial documents, coded accounting entries for data processing and posted daily receipts and payments in accordance with all corporate protocols.
  • Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
  • Supported operations by communicating with customers, filing documents and managing data.
  • Verified postings to ledgers to confirm accurate entry and account balances.
  • Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
  • Completed payroll for employees and maintained detailed records of procedures.
  • Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances.
  • Identified accounting errors by developing cross-referencing databases.
  • Maintained and processed invoices, deposits and money logs.
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits and managing statements.
  • Calculated deductions and processed payroll for employees.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Organized and carried out proactive month-end, quarterly and year-end processes.
  • Managed 2 businesses books while managing over 30 custom emails and calls each day.
Firstservice Residential - Preschool Teacher
Newport Beach, CA, 02/2010 - 01/2013
  • Promoted physical, academic and social development by implementing diverse classroom and outside activities.
  • Educated students in foundational concepts such as shapes, numbers and letters.
  • Maintained well-controlled classrooms by clearly outlining standards and reinforcing positive behaviors.
  • Applied play-based strategies to provide diverse approaches to learning.
  • Addressed behavioral and learning issues with parents and daycare management.
  • Observed children to identify individuals in need of additional support and developed strategies to improve assistance.
  • Identified signs of emotional and developmental problems in children and reported to parents.
  • Assisted and supervised 14 children through entire school day.
  • Gave one-on-one attention to children while maintaining overall focus on entire group.
  • Promoted sensory development by providing access to different textures.
  • Sanitized toys and play equipment each day to maintain safety and cleanliness.
  • Allowed for ample outdoor discovery time in schedule each day.
  • Increased student satisfaction by frequently communicating with students about needs and adapting lessons to interests and classroom progress.
  • Organized activities to teach preschool children foundational learning skills such as letters and numbers.
  • Helped new preschool children get used to classes by giving one-on-one support.
  • Protected children in-class, at recess and off-site with observational skills and positive reinforcement for good behavior.
Conejo Recreation And Park District - Recreation Leader
City, STATE, 10/2007 - 01/2010
  • Helped create and implement a program called Homework Helpers for 30 elementary students each semester.
  • Performed assessments on activity programs to determine what specific activities were suitable.
  • Provided clear instruction to activity and program participants to deliver fun and safety.
  • Kept athletic and games equipment and facilities organized and maintained.
  • Engaged participants in recreational activities and team-building exercises.
  • Coordinated staff volunteers to supervise events and facilitate scheduled activities.
  • Interviewed, trained and supervised part-time and seasonal personnel to perform job functions of recreation center.
  • Maintained inventory of supplies and equipment with established sign-out procedures.
  • Developed positive and productive relationships with kids, parents and staff.
  • Transitioned participants between activities, rest periods and field trips.
  • Planned weekly activities schedule for assigned group and facilitated smooth transitions for on-time arrival.
Additional Information

My husband and I have owned and operated our lighting company (Claire) for the past 9 years and are ready for a change. I was in charge of the finances and organization. I'm incredibly organized and have a great attention to detail.

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Resume Overview

School Attended

  • Liberty University
  • Westlake High School

Job Titles Held:

  • Office Manager and Bookkeeper
  • Preschool Teacher
  • Recreation Leader


  • Bachelor of Arts
  • High School Diploma

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