LiveCareer-Resume

office manager and administrative assistant resume example with 3+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Professional Profile
To leverage my 5 years of high level client experience, exceptional detail-oriented human resources and administrative skills, and self-motivated spirit into the Executive Assistant opportunity with BuzzFeed.
Qualifications
  • Proficient in Microsoft Office Suites, Google Applications, ADP Portal (HRIS), Taleo (HRIS), PeopleSoft (HRMS), Visio, Prezi, Dataserv and Salesforce. 
  • Computer proficiency: Windows and Apple
  • Typing skills: 76 WPM
 
 
  • Human Resource knowledge; employee relations, orientation presentations, data entry.
  • Motivational leadership style
  • Time management ability
  •  Self-directed
  • Ability to prioritize
  • Professional demeanor
Experience
Office Manager and Administrative Assistant, 08/2014 to 2016
Fiesta MartSouth Houston, TX,
 
Responsible for managing and operating a 30,000 sq. ft. Internet firm space, while assisting Human Resources, Finance, and Top Executives with the management of employees and office operations. 
 
  •  Accomplished executive assistance to the VP/General Manager by serving as an effective gatekeeper; preparing well-developed and accurate Salesforce reports; managing busy calendars; arranging travel events, and efficiently handling daily office tasks. 
  • Coordinated all organizational functions and client meetings; this included arranging reservations, maintaining office space schedules, securing catering and supplies.
  • Led the planning of employee engagement/recognition festivities; this included company team lunches, holiday events, team bonding gatherings and end of quarter events.
  • Supported Human Resources by scheduling interviews, managing confidential personnel files, and clarifying benefits.
  • Supported Finance by monitoring all expense accounts and maintained documentation for budget summaries.
  • Served as the liaison with building management and building engineers for facility support. Processed approvals for Certificate of Insurances.
  • Presented a professional, welcoming first contact to all clients, vendors, board members, staff, and media. Held responsibility for developing and implementing a productive and positive work environment.
  • Coordinated the company move of combining three offices into the new 11 Times Square building and led the team through a successful grand opening.
Human Resources Clerk, 08/2012 to 07/2014
Crane Co.NY, State,

Provided administrative support to the personnel department by compiling and maintaining employee records while managing onboarding process, recruitment and policy compliance.

  • Managed and maintained employee files, ensured applicable certifications and hiring documentation is in compliance, and improved the document filing system.
  • Conducted onboarding employee orientations: completion and processing of hiring paperwork, extensive review of policies, and ensured international hires adhered to all regulations.
  • Assisted with the organization and development of ASI training materials.
  • Supported full cycle recruiting efforts; this included talent sourcing, candidate evaluation and screening, and the interview process.
  • Innovatively designed publicity plans to improve employment recruitment.
  • Prepared and processed documentation required for transactions affecting employment status, wage adjustments, timecard corrections and terminations.
  • Completed all data inputting through our HRIS system quickly and efficiently.
  • Frequently collaborated with the human resources director and coordinator on tackling core issues needing remediation and improvement.
  • Monitored I-9's and W-4's for accuracy to adhere to state and federal laws for chancellor's audit and developed a stable tracking log.
  • Dedicated additional support to the Children's Center to assist in improving their personnel system and process.
Administrative Assistant, 07/2012 to 07/2014
Associated Students-CSUF ASICity, STATE,

Served as the administrative support to the executive director and maintained the daily office operations.

  • Promoted to additionally work in Human Resources one month into my employment.
  • Created and revised the filing and tracking system of insurance certificates for improved accessibility and clarity.
  • Assisted with the Instructional Related Activities' applications by creating a new directory to present for the budget review.
  • Efficiently typed all agendas and minutes for directors' meetings; consistently organized and maintained administrative binders to current date.
  • Worked closely with the Executive Director for additional support: calendar management, meeting organizations, and tracking documentation.
  • Maintained a professional and friendly environment for frequent visits from the student government board, guests, and all executives.
Guest Service, Sales Floor, and Cashier Team Member, 07/2012 to 05/2014
Target CorporationCity, STATE,

Provided exceptional guest experiences with quick and efficient transactions, knowledge of store products and policies, and generously handled any complex situations.

  • Assisted team leads by taking responsibility to ensure operations ran accurately and consistently without their presence.
  • Occasionally supervised front lane, guest service, and food avenue team members.
  • Professionally and personally handled all unexpected situations in a calm and logical manner aiming to fulfill the guests' needs for an exceptional store experience.
  • Received all orders from sales floor, back room, and guest service mastering the ability to multitask while performing notably.
  • Consistently communicated with all team members and team leads to meet sales goals.
Education
Bachelor's Degree: Health Science, Expected in Spring 2014
California State University of Fullerton - ,
GPA: Dean's List and Eta Sigma Gamma Honoree
Health Science Dean's List and Eta Sigma Gamma Honoree
: Social and Behavioral Sciences, Expected in Fall 2012
Grossmont College - El Cajon, California
GPA:
  • Phi Theta Kappa

Languages
Fluent in Spanish.
Skills
administrative, administrative support, ADP, avenue, benefits, book, budget, client, clients, detail oriented, documentation, expense reports, filing, Finance, focus, General Manager, government, hiring, HRIS, Human Resources, insurance, Director, managing, meetings, office, Microsoft Office Suites, multitasking, communicator, organizational, PeopleSoft (HRMS, personnel, policies, knowledge of store, publicity, quick, recruiting, recruitment, sales, scheduling, Fluent in Spanish, training materials, travel arrangements, Visio

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Resume Overview

School Attended

  • California State University of Fullerton
  • Grossmont College

Job Titles Held:

  • Office Manager and Administrative Assistant
  • Human Resources Clerk
  • Administrative Assistant
  • Guest Service, Sales Floor, and Cashier Team Member

Degrees

  • Bachelor's Degree

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