Office Coordinator Manager Executive Assistant To Chief Executive Officer Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Organized and dependable candidate skilled with working with a diverse population, while demonstrating exceptional managerial skills, customer service, and discipline. Strong work ethic, professional demeanor, and great initiative, with a talent for multi-tasking and time management.

Core Qualifications
  • Adaptability
  • Leadership
  • Experienced in providing administrative support in environments with interruptions, competing deadlines, and frequently changing priorities
  • Strong ability to handle multi-task situations, with strong flexibility and professionalism
  • Well versed in giving direction and coordinating employee duties
  • Exhibits strong communication skills in adverse environment (verbal, written, and phone etiquette)
  • Results-oriented; self-starter, ensure delegated tasks are completed
  • High level of honesty, integrity, energy, & personal accountability
  • Strong research, critical thinking, analytical, and problem solving skills
  • Excellent organizational and time management skills, executed with meticulous attention to detail
  • Strong ability to plan, organize, and carry out tasks
  • Familiarized with Spanish language (3ys in high school and 1yr in college)
Professional Experience
Office Coordinator/Manager/Executive Assistant to Chief Executive Officer, 07/2015 to 07/2021
First Class Fumigation (Full Time)City, STATE,
  • Served as liaison between over 15 prime fumigation companies
  • Enhanced office staff customer relations strategies to improve interactions and reduce complaints
  • Worked collaboratively with office staff to maintain smooth operations and team readiness for unexpected demands
  • Organized team workload and prioritized tasks to streamline office functions in deadline-driven environment
  • Managed Salinas office branch
  • Supervised and trained new employees for both Salinas and San Jose branches
  • Developed training and procedural guides to mainstream both office branches
  • Implemented procedures for everyday tasks
  • Assisted with daily billing
  • Worked on yearly fixed asset inventory
  • Produced daily, weekly, and monthly reports
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs
  • Created and implemented secure filing systems for sensitive employee and client documents
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff
  • Worked with software developer to create new computer software for fumigation industry
  • Coordinated necessary rentals and supplies
Reservations/Guest Services Clerk, 04/2006 to 05/2015
Casa De Fruta (Full Time)City, STATE,
  • Administrative, secretarial, and clerical skills
  • Handled customer correspondences
  • Directed heavy multi-line phone volume
  • Used database management systems and other common office computer applications including Microsoft Office
  • Worked with public in fast paced environment
  • Trained newly hired employees
  • Served as liaison to vendors, managed inventory and ordered merchandise
  • Prioritized workload and multiple projects to meet deadlines
Pumpkin Junction Manager , 08/2014 to 09/2014
Casa De Fruta (Seasonal)City, STATE,
  • Cost analysis, labor budgeting
  • Coordinated daily school field trips
  • Managed 5-8 tour guides, while over seeing that all daily operations ran smoothly, while ensuring safety of all guest
  • Developed detailed itineraries
  • Familiarized all tour guides with each itinerary and discussed risks associated with site and relevant emergency preparedness
  • Provided information and training for reasonably foreseeable hazards
  • Provided necessary orientation and training for tour guides
Mail Order Clerk/ Office Assistant , 10/2010 to 11/2012
Casa De Fruta (Seasonal)City, STATE,
  • Produced expense reports, check requests, and purchase orders
  • Cash receipts
  • Inventory
  • Data entry
  • Improved operations through consistent hard work and dedication
  • Customer service representative for online ordering department
  • Contacted customers to collect payments and verify or add to existing information, consistently providing timely, accurate and customer-oriented service
  • Resolved customer complaints in timely manner, while ensuring customer satisfaction and maintaining composure
  • Maximized customer satisfaction by checking outgoing documents and shipment labels for accuracy and conformance to outlined customer requirements and preferences
  • Monitored company inventory to keep stock levels and databases updated
Education and Training
Master of Science: Applied Behavior Analysis (ABA), Expected in
Simmons College - Boston, MA

Degree in progress

Bachelor of Science: Kinesiology, Expected in 2012
San Jose State University - San Jose, CA

Emphasis in Societal Studies with a concentration in Child Development and Psychology

Associate of Science: Health Science, Expected in 2008
Gavilan College - Gilroy, CA

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Resume Overview

School Attended
  • Simmons College
  • San Jose State University
  • Gavilan College
Job Titles Held:
  • Office Coordinator/Manager/Executive Assistant to Chief Executive Officer
  • Reservations/Guest Services Clerk
  • Pumpkin Junction Manager
  • Mail Order Clerk/ Office Assistant
  • Master of Science
  • Bachelor of Science
  • Associate of Science