Office Coordinator/Manager Resume Example
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OFFICE COORDINATOR/MANAGER
Summary
Possess strong computer skills and the ability to access and research information quickly using all available sources in order to organize daily tasks and meet short and long term requirements. Ability to learn and integrate new technologies to increase productivity and enhance job performance. Motivated, self-starter with an excellent work ethic. Take pride in not only meeting but exceeding expectations set forth by upper management. Goal-oriented professional with a desire to be a valuable asset and excel within a company.
Skills
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Experience
10/2017 - 06/2018Office Coordinator/ManagerUnicef | New York , NY
- Responsible for performing clerical, accounting, secretarial and/or administrative duties including answering phones, scheduling repairs, typing correspondence, preparing reports, data entry, billing and filing.
- Essential Functions: 1.
- Processes and maintains personnel related information including time clock, payroll flag sheets, employee of the month certificates, team/top shop rosters, etc.; 2.
- Performs financial duties including processing of payments, preparing daily deposit log, petty cash reconciliation, collecting receivables, submitting receivable adjustments, preparing certified letters for NSF's and/or abandoned vehicles.
- 3.
- Greets and assists customers by phone or in person, schedules vehicles for estimates, checks in vehicles, delivers and picks up vehicles and/or customers and sends 'thank you' cards and/or follow up calls to customer upon completion and delivery of vehicle.
- 4.
- Prepares various reports and updates including morning reports, rental updates, call center updates, write-offs/collections, Advisor pay reports, production list etc; 5.
- Maintains and organizes vendor invoices, over head invoices, bulletin boards, break rooms, files, office supplies, and front office;.
01/2007 - 06/2011Executive Assistant to the Chief Executive OfficerBelfor | Fort Worth , TX
- Managed sensitive information with discretion while providing administrative support to executive teams.
- Coordinated logistics for conferences and seminars, including travel arrangements and venue reservations.
- Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
- Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
- Executed special objectives and projects in response to executive team and board member requests.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Collaborated with other administrative team members, human resources and finance department on special projects and events.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
- Arranged appropriate travel, visas, agendas, necessary contacts and country information for domestic and international travel.
- Restocked office and break room supplies independently to maximize team productivity.
- Provided logistical support to visiting executives, coordinating with other Executive Assistants to arrange accommodations, transportation and personal assistance.
01/2005 - 01/2007Administrative AssistantElectrosonic, Inc. | San Francisco , CA
- Worked with large client base maintaining customer accounts for an IT solution provider.
- Handled accounts payable and receivable as well as payroll for 15 employees.
- Handled customer complaints & coordinated with consultants, salespersons and clients for a timely resolution.
01/2004 - 01/2005Project CoordinatorJericho Demolition | City , STATE
- Daily responsibilities included but were not limited to providing general office support and customer service.
- Revised and edited existing blueprints to provide accurate measurements for demolition.
- Responsible for typing quotes to bid on possible job prospects.
- Worked daily on time sensitive issues ensuring that bid proposals were awarded.
- Maintained lines of communication between contractors and sub-contractors.
- Completed various assignments as requested by management.
Education and Training
Some College (No Degree): Business Administration
North Lake College | City, State
North Lake College | City, State
2017 to 2018
Some College (No Degree): Real Estate
San Mateo Community College | City, State
San Mateo Community College | City, State
2008 to 2009
Some College (No Degree): Accounting And Finance
Brookhaven Community College | City, State
Brookhaven Community College | City, State
2002 to 2004
Cosmetology
Toni & Guy Hairdressing Academy | City, State
Toni & Guy Hairdressing Academy | City, State
2001High School Diploma
Lewisville High School | City, State
Lewisville High School | City, State
Willing to relocate: Anywhere
Additional Information
- Willing to relocate: Anywhere, Authorized to work in the US for any employer
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Resume Overview
School Attended
- North Lake College
- San Mateo Community College
- Brookhaven Community College
- Toni & Guy Hairdressing Academy
- Lewisville High School
Job Titles Held:
- Office Coordinator/Manager
- Executive Assistant to the Chief Executive Officer
- Administrative Assistant
- Project Coordinator
Degrees
- Some College (No Degree) : Business Administration
Some College (No Degree) : Real Estate
Some College (No Degree) : Accounting And Finance
Cosmetology
2001 High School Diploma
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