office coordinator resume example with 9 years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Dependable and deadline-oriented Office Coordinator with strong background maximizing client relations with excellent communication skills and expert follow-up on issues. Successful at satisfying customer needs while multitasking.

  • Multi-line telephone skills
  • Process optimization
  • Meeting organization
  • Cross-functional collaboration
  • Vendor management
  • Client relations
  • Inventory coordination
  • Cost control
  • Customer relations
  • Microsoft Office
  • Data entry
  • Scheduling and calendar management
  • Account reconciliation
  • Meticulous and organized
  • PC proficient
  • Multitasking and prioritization
  • Flexible
Office Coordinator, 07/2017 - Current
Assured Partners Lake Oswego, OR,
  • Develop and implement customer relations strategies, opening up communication to increase satisfaction scores.
  • Manage and distribute incoming and outgoing mail and packages for staff.
  • Cultivate client loyalty and consistent referrals by proficiently managing customer relationships.
  • Monitor vendors to maintain competitive pricing and efficient deliveries.
  • Collaborate closely with supervisor to effectively smooth and improve office operations.
  • Adhere to data confidentiality practices and maintain heavy daily call volumes by leveraging strong multitasking and task prioritization skills.
  • Support office document needs, including scanning documents and routing business correspondence.
  • Work successfully with diverse group of coworkers to accomplish goals and address issues related to our department.
  • Follow specific company rules to maintain the integrity of data at all times.
  • Place orders for office products, including paper and toner and keep a strict eye on inventory noting items that require reorder..
  • Create and updated various different documents, including correspondence, spreadsheets, and office documents.
  • Work closely with the receptionist and owner's assistant with other duties when peers were absent.
  • Manage weekly inventory and supply tracking, .
  • Manage over 4 accounts for a staff of more than 200.
  • Maintain and reconcile cash box of over $5000.
  • Oversaw day-to-day office operations, including receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
Paraprofessional, 11/2015 - 07/2017
Hendry County Schools Labelle, FL,
  • Provided students with personalized educational, behavioral and emotional support.
  • Performed diverse tasks for teachers, including clerical support, classroom management and document coordination.
  • Tutored and supported students individually and in groups by reteaching and reviewing lesson concepts.
  • Observed students to supply teachers with feedback regarding potential learning blocks and opportunities for support.
  • Assisted 5 children per station during small group learning periods.
  • Modeled and taught basic and advanced social skills, conflict management techniques and study approaches to students.
  • Conducted small group and individual classroom activities based on differentiated learning needs.
  • Communicated effectively with educators from various grade levels.
  • Graded assignments and tests using answer key, documented results and informed lead teacher of students' performance.
  • Supervised students and maintained security throughout school buildings and on field trips.
Administrative Assistant, 06/2012 - 11/2015
Saic Great Lakes, IL,
  • Acted as initial contact in addressing customer concerns.
  • Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Verified data when processing incoming and outgoing checks and wire transfers to increase accuracy.
  • Maintained inventory in supply closet to prevent shortages.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Directed customer communication to appropriate department personnel.
  • Collected, calculated and reported on expenditure and statistical data to inform senior management.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Prepared packages for shipment by generating packing slips and setting up courier deliveries.
  • Built trusting relationships with customers by making personal connections.
Education and Training
Bachelor of Arts: Psychology, Expected in 07/2021
South University - Savannah, GA
Status -
High School Diploma: , Expected in 06/1999
Aldine High School - Houston, TX
Status -

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Resume Overview

School Attended

  • South University
  • Aldine High School

Job Titles Held:

  • Office Coordinator
  • Paraprofessional
  • Administrative Assistant


  • Bachelor of Arts
  • High School Diploma

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