Office Coordinator resume example with 17+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
Summary
Professional and well-rounded Office Coordinator with excellent clerical and team support skills. Successful at satisfying customer needs while tackling daily office priorities. Smooth when handling administrative tasks by coordinating mail, records and travel arrangements. I am also an individual that will bring exceptional communication, secretarial, and problem solving skills to bring a positive change in the existing office procedures.
Skills
Meeting organization
File and data retrieval systems
Event coordination
Scheduling and calendar management
Project management
Data entry
Microsoft Office
Banking operations
Client relations
Expense reporting; Vendor management; Cost Control
Experience
Office Coordinator, 8/5/19 - Current Novant Health – Jacksonville, NC,
Organized workloads to streamline tasks and efficiently oversee day-to-day operations under tight deadlines.
Guided team members to minimize delays and maintain high-quality daily production.
Supported internal team members with technical knowledge, operational support and exemplary customer service.
Supported office needs, including taking messages, scanning documents and routing business correspondence.
Collaborated closely with AVP, VP to effectively smooth and improve office operations.
Monitored vendors to maintain competitive pricing and efficient deliveries.
Adhered to data confidentiality practices, coordinated meetings and maintained heavy daily call volumes by leveraging strong multitasking and task prioritization skills.
Supervised Nursing Education office with 5 employees, consistently cultivating productive and positive work atmosphere.
Managed and distributed incoming and outgoing mail and packages for staff.
Collaborated closely with Office Manager to effectively smooth and improve office operations.
Managed the request and calendar for the Nursing Student Clinicals. Made sure to collect all medical documentation, forms, etc needed from students for clearance.
Managed all Nursing Contract Affiliations for our Nursing Students program.
Managed our Nursing Students clinical placement files and calendar. I worked closely with staff from the schools we are affiliated with to make sure the students were placed in different units so that they can complete there clinicals and graduate.
Created graphs
Administrative Assistant, 6/19/06 - 07/2019 Real Alloy – Macedonia, OH,
Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
Developed administrative processes to achieve organizational objectives and improve office efficiency.
Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Monitored attendance records by taking note of staff vacation time, sick days and personal days.
Controlled building access by supplying key cards to employees and visitors.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Tracked and submitted employee timesheets to accounting department for payroll processing.
Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
Maintained inventory in supply closet to prevent shortages.
Collected, calculated and reported on expenditure and statistical data to inform senior management.
Conducted research using various media sources to obtain relevant data for staff requirements.
Prepared packages for shipment by generating invoices and setting up courier deliveries.
Arranged travel and hotel accommodations for international and domestic business meetings and trips.
Directed customer communication to appropriate department personnel.
Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Administrative Assistant, 09/2003 - 12/2006 Real Alloy – Goodyear, AZ,
Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
Conducted research using various media sources to obtain relevant data for staff requirements.
Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Education and Training
Associate of Applied Science: Office Automation, Expected in 06/2006 - Borough of Manhattan Community College of The City University of New York - New York, NY GPA:
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Resume Overview
School Attended
Borough of Manhattan Community College of The City University of New York