Office CoordinatorSYRACUSE UNIVERSITY － Syracuse, NY
Comstock Art Facility.
Reported directly to the Director of the School of Art Oversee all confidential files and responsible for easy retrieval of confidential material Responsible for handling all accounts receivable and accounts payable including reconciling credit card bills for multiple people and secured proper signatures for payment Maintained the budget for 5 art programs Secure bids for projects within the department Responsible for ordering all supplies for 5 different art programs including tracking of items and heavy follow up skills Scheduled rooms for multiple faculty members and students throughout three buildings while maintaining detailed logs entries Responsible for booking round trip flights, hotels rooms and conferences for both outgoing faculty and students as well as incoming guest speakers and artists Handled all incoming and outgoing communications both verbally and in writing Took meeting minutes Handled heavy workload of students assisting with room scheduling, granting building access, advisor assignment time sheets, special permissions granted for taking of classes and any other student related inquiries Responsible for scheduling classes to be correctly reflected on the University web page for student information and registration Assisted graduate students with work, payroll and distributed paychecks Trained and supervised work study students Answered phones, diverted calls, distributed all mailings within the department and throughout the college.
04/2000 to 04/2013
Administrative AssistantMOLLOY COLLEGE － Rockville Centre, NY
Respiratory Care, Cardiovascular Technology, Nuclear Medicine Technology).
Primary Assistant to the Chairperson of Allied Health Sciences Department, working closely and confidentially with all issues pertaining to college business and student affairs Managed and allocated departmental budget funds including securing bids for new and used equipment for the medical didactic laboratory which includes the Cardiovascular, Respiratory Care and Nuclear Medicine programs Assisted with preparing the annual budget.
Generated purchase orders and requisitions in conjunctions with the Purchasing Manager, VPAA and Treasurer of the Institution Maintained confidential medical history files for over 170 students semi annually to insure all immunizations and other medical requirements were met Affirmed that clinical scheduling for students was correct an assisted clinical affiliates with any confidential files and information as required for placement of students in their institutions Accurate data entry for record keeping, registration, input of grades and student admissions as well as entering notes in the database for current and future use Maintain scheduling for three Program Directors, booked incoming and outgoing travel arrangements for incoming speakers and outgoing faculty Responsible for the existing clinical affiliation contracts as well as drafted and implemented new contracts, including follow up for renewal working with the institutional lawyer until completion Managed all internal and external communications including both verbal and written records including minutes for a three departments and advisory committee meetings Assist professors with program presentations using word, excel and power point Event Planner Allied Health Sciences Department including all programs, Program Directors and student clubs Planned and executed successful annual department Pinning Ceremony for 250 people and annual department college-wide breakfast and holiday events Miscellaneous duties as requested.
01/1990 to 01/2000
Patient Service Center Coordinator/ManagerQUEST DIAGNOSTICS INC － Syosset, NY
High volume ordering of precise medical testing for an average of 184 people daily Strong customer and client based support with all levels of people including doctors, medical staff and patients, Released and tracked all patient medical records including shipping and tracking histology slides for consultation at other sites Responsible for obtaining all diagnostics codes for medical testing to insure proper billing of all services performed Created and maintained filing system for accurate medical records with easy record retrieval for NYS OSHA inspection Problem resolution with clients and customers to assure compliance with inter-departmental and state regulations, Transcription for 7 pathologists Train new employees.
Bachelor of Arts
Dual Degree: Psychology/SociologyMolloy College － Rockville, NYGPA: Magna Cum LaudePsychology/Sociology Magna Cum Laude
accounts payable, accounts receivable, Art, billing, budget, conferences, consultation, contracts, credit, client, clients, data entry, database, Event Planner, filing, funds, immunizations, inspection, notes, Director, meetings, access, excel, power point, word, payroll, presentations, Problem resolution, Purchasing, reconciling, record keeping, scheduling, shipping, phones, Transcription, travel arrangements, web page, written