office assistant resume example with 2+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

Industrious administrative team member with proven organizational, time management and multitasking abilities in paint desk settings. Consistently seeks ways to increase office efficiency and boost team productivity with exceptional clerical support. Skillfully manage records and financial processes. Professional and well-rounded Office Assistant with excellent clerical and team support skills. Successful at satisfying customer needs while tackling daily office priorities. Smooth when handling administrative tasks by coordinating mail, records and travel arrangements. Polite and attentive Garden Associate offering excellent customer service, organization and time management skills. Skilled in coordinating invoicing and billing activities.

  • Prioritization and Time Management
  • Reliable and Punctual
  • Creative Thinking
  • Flexible and Adaptable
  • Self-Motivated
  • Microsoft Office
  • Mail Sorting and Routing
  • Office Supply Management
  • Multitasking and Prioritization
  • Attention to Detail
  • Problem Solving
  • Verbal and Written Communication
  • Materials Organization
  • Team Collaboration
  • Calendar Management
  • Data Recording
  • Google Drive
  • Accounts Payable and Receivable
  • Document Typing and Formatting
12/2020 to 08/2021
Office Assistant Cooley Palo Alto, CA,
  • Greeted visitors or callers daily to handle questions or direct to appropriate staff.
  • Documented and routed business correspondence to manage office paperwork.
  • Organized files, developed spreadsheets, faxed reports and scanned documents to bolster organizational workflow.
  • Collected payments, issued receipts and updated accounts to reflect new balances.
  • Offered diverse clerical support to office team members, including managing correspondence, answering telephone calls and tracking documentation.
  • Maintained business records by updating customer information.
  • Answered approximately [Number] phone calls daily and pleasantly welcomed visitors to office.
  • Updated financial, customer and business records with accurate information each day, preventing data loss and keeping files current.
  • Dispersed incoming mail to correct recipients throughout office.
  • Tracked office stock and maintained inventory in neat and organized fashion.
  • Handled requests-for-information, delegating tasks to appropriate employee to optimize customer service.
  • Received and screened high volume of internal and external communications.
  • Monitored calendars and scheduled appointments based on availability and established load limits.
  • Updated databases with [Type] data, verified changes in information and maintained [Number]% accuracy.
  • Automated office operations to manage client correspondence, record tracking and data communications.
  • Improved productivity initiatives, managing office support tasks and coordinating itinerary and scheduling appointments.
  • Created PowerPoint presentations used for diverse business needs.
  • Routed agreements, contracts and invoices through signature process.
  • Prepared presentations and proposals, assisted in bookkeeping and produced budget reports.
06/2019 to 08/2021
Nanny 2 Fellas & A Big Vehicle Broken Arrow, OK,
  • Cleaned and tidied living room and kitchen after activities to maintain safe spaces.
  • Engaged with children to create nurturing, safe environments to promote emotional, social and intellectual growth.
  • Aided with bathing, dressing, teeth brushing and diapering to promote healthy personal hygiene and good oral health.
  • Kept parents' contact information, emergency services phone number and child’s health history on hand in case of emergency situations.
  • Monitored indoor and outdoor playtime by guiding activities while watching for dangers.
  • Prepared simple snacks to feed children.
  • Physically and verbally interacted with children to promote mental and emotional development.
  • Built relationships with and encouraged social development within children by discussing school, friends and favorite activities.
  • Followed routines to foster stability and structure in children's lives while parents were away.
  • Developed lasting, professional relationships with families by encouraging open communication and delivering positive feedback.
  • Washed and put away dishes and wiped down counters after meals and snacks.
  • Encouraged safe, positive behavior by redirecting children to take positive action.
  • Participated in hands-on learning activities with children, including painting and drawing.
  • Engaged children with games and puzzles to promote mental development and enjoyment.
  • Helped children complete homework and special assignments daily to support academic performance.
  • Minimized TV and mobile device time by engaging children with games and physical books.
  • Cut snack foods into bite-sized pieces before serving to young children and monitored closely during snack time to prevent choking.
  • Assisted with clothing selection, dressing and shoe tying.
  • Cooked nutritious meals to promote healthy diet and nutrition.
  • Administered medication and minor first aid to sick and injured children.
  • Provided safe transportation to and from activities and events.
  • Taught children safe behavior such as seeking adult assistance when crossing street and avoiding contact with unsafe objects.
  • Maintained accurate daily records of children's individual activities, behaviors, meals and naps.
  • Calculated amount owed for services and collected payment from parents.
  • Planned excursions to enhance physical abilities and expose children to stimulating, educational activities.
03/2020 to 02/2021
Paint Desk Home Depot City, STATE,
  • Answered multi-line phone system and directed callers to requested personnel and departments.
  • Completed new guest enrollment paperwork and set up accounts in computer system.
  • Managed incoming telephone calls, including taking messages and directing callers to personnel.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
03/2020 to 02/2021
Garden Associate Home Depot City, STATE,
  • Watered and pruned plants according to specific needs for plant type.
  • Welcomed customers, answered questions and offered to assist with choosing, locating and accessing products.
  • Stocked merchandise on shelves, tables and a-frame hanging plant displays with goods.
  • Assisted with visual display maintenance, sign pricing and information changes and organization of garden center equipment.
  • Unloaded products from trucks and transported to appropriate garden center areas using [Tool] and merchandiser wagon carts.
  • Documented inventory counts and reported to supervisor to identify shrink and damages.
  • Logged new inventory in system to document quantities received.
  • Watered plants and performed minor irrigation repair and adjustments.
  • Responded quickly to customer inquiries and concerns to drive customer satisfaction and maximize retention.
  • Answered customer questions regarding plant growing conditions and proper care.
  • Swapped out plant containers and flowerbeds each spring, summer and fall.
  • Complied with quality standards, safety practices and company policies to maximize growth and beauty of all plants.
  • Determined causes of lawn and garden issues and recommended solutions.
  • Hung lights, wreaths and garlands to prepare for winter holidays.
Education and Training
Expected in 06/2021
High School Diploma:
Centennial High School - Circle Pines, MN

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Resume Overview

School Attended

  • Centennial High School

Job Titles Held:

  • Office Assistant
  • Nanny
  • Paint Desk
  • Garden Associate


  • High School Diploma

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