office assistant resume example with 14+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Summary

Attentive and personable bringing 10 years of administrative support experience in dynamic office environments. Performance-oriented and well-organized exceeding business objectives with strong multitasking abilities. Dependable with good supply management, recordkeeping and schedule coordination skills dedicated to keeping professionals focused and prepared for daily requirements. Produce business correspondence, detailed reports and useful spreadsheets using diverse software programs and technical skills. Respectful, punctual and hardworking.

  • Elite, SiteScan and People Soft knowledge
  • Expert level Microsoft Office knowledge
  • Advanced administrative knowledge
  • Project planning
  • Conference planning
  • Record keeping
  • Invoice Processing
  • Spreadsheet management
  • Policy and Procedure Modification
  • Event Preparation
  • Bookkeeping
  • Advanced Clerical Knowledge
  • Accounting Familiarity
Work History
Office Assistant, 07/2015 - Current
Health Alliance Of Hudson Valley Valhalla, NY,
  • Greets visitors (clients, attorneys, VIPs, vendors, etc) to firm for scheduled appointments and responds to telephone and in-person requests.
  • Plans, organizes, and implements employee engagement events up to $40,000 budget.
  • Coordinated with contractors on implementation and completion of office construction.
  • Daily follow up and correspondence with shareholders and attorneys on appeal issues.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Worked with upper management to complete complex projects on tight budgets within specific timelines.
  • Offered office-wide software support and training, including troubleshooting issues and optimizing usage.
  • Organized spaces, materials and catering support for internal and client-focused meetings.
  • Managed accurate and fully compliant AP/AR operations by documenting expenses, reconciling accounts and correcting discrepancies.
  • Kept front office clean and well-organized to keep areas presentable for guests and maximize professional appeal.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Conferred with insurance company representatives to expedite payments and resolve filing issues, keeping aging balances low and office finances strong.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Drafted professional memos, letters and marketing copy to support business objectives and growth.
Secretary, 09/2013 - 05/2015
Mdu Resources Group, Inc. Various, OR,
  • Directly assisted Social Studies and Science curriculum directors.
  • Performed many clerical tasks requiring broad knowledge of office practices and procedures.
  • Maintained bookkeeping and budget system using PeopleSoft.
  • Maintained two budget books with funds totaling $90,000.
  • Assisted with coordinating and planning of district meetings and workshops.
  • Responded to verbal and written inquiries.
  • Contributed to team effort by completing complex tasks and resolving faculty issues/concerns.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Recorded expenses and maintained accounting records.
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
Educational Aide, 08/2011 - 09/2013
Bcfs Georgetown, TX,
  • Maintained confidentiality about children, their families, and other employees outside of school.
  • Provided support to children in mathematics, reading and writing on individual, class or small group basis.
  • Assisted or intervened in resolving escalated student conflicts or crisis.
  • Assessed student assignments to check quality and completeness before submission for grading.
  • Assisted teachers with classroom management and document coordination to maintain positive learning environment.
  • Encouraged dynamic and pleasant educational environment by promoting both gentle discipline and cooperation.
  • Facilitated group sessions and provided one-on-one support.
  • Supported student learning objectives through personalized and small group assistance.
  • Oversaw students in classroom and common areas to monitor, enforce rules and support lead teacher.
  • Partnered with teacher to plan and implement lessons following school's curriculum, goals, objectives and philosophies.
Receptionist/Special Assistant, 08/2006 - 05/2011
Hoeflin Stonehouse Childcare Center City, STATE,
  • Answered phones, scheduled appointments, monitored front entrance, interacted with parents and children and completed special projects/assignments.
  • Assisted with implementation of annual Kansas Association for the Education of Young Children conference.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Bachelor of Science: Social Science, Leadership Studies, Expected in 2012
Kansas State University - Manhattan, KS,
Status -
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Managed inventory and office budgeting for supplies for busy office of 375+ employees.
  • Current creative director for K.Maurice Photography LLC.
  • Event decorator for birthday, wedding and baby shower celebrations.

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Resume Overview

School Attended

  • Kansas State University

Job Titles Held:

  • Office Assistant
  • Secretary
  • Educational Aide
  • Receptionist/Special Assistant


  • Bachelor of Science

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