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Office Assistant/Assistant Special Agent in Charge Secretary Resume Example

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OFFICE ASSISTANT/ASSISTANT SPECIAL AGENT IN CHARGE SECRETARY
Professional Summary

SUMMARY OF QUALIFICATION Over twenty-eight years of extensive background in Administrative affairs, including experience in employee training, counseling, staff development, conflict resolution, records management, policies and procedures development. Significant experience working in various management, administrative and operational capacities with the government and military, with knowledge of the Federal Correspondence Management System, Analyzing proposed Division correspondence, directives for format and content. Determine whether documents follow format requirements of the Agency/Division and other Federal regulations. Exercise control and accountability of all Sensitive Compartmented Information (SCI) material. Maintains an active TS/SCI (reinvestigation completed May 2017)

Skills
Work History
Office Assistant/Assistant Special Agent in Charge Secretary, 12/2016 to 05/2017
Drug Enforcement Administration – Minneapolis, Minnesota
  • Coordinate with US Attorneys and Special Agents of various government agencies to obtain and conduct business financial records, personal financial records, and/or seized email accounts.
  • Interpret raw intelligence, encompassing domestic and international activities associated with the illegal drug trade, to production, money laundering, financial networking and trafficking of illegal drugs.
  • Query law enforcement and commercial databases to expand upon leads in financial records.
  • Summarize findings of financial analysis, which include charts and other graphical products.
  • Analyzing thousands of financial and/or email records to produce concise and actionable reports for Organized Crime and Drug Enforcement Task Force investigations.
  • Analyzed and verified accounting records by extracting information from books and records of principals, and third parties.
  • Assists in preparation of future year budget requests, ensuring operations projects and plans are strategically aligned to organization's mission, strategic requirements and performance goals.
  • Drug Enforcement Administration, Assistant Special Agent in Charge Secretary.
  • Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping.
  • Automated office administrative work, including time and attendance, correspondence and budgeting.
  • Managed office schedules and calendars to coordinate administrative planning and execution.
  • Communicated with leadership teams to assist with administrative initiatives and decisions and attended weekly meetings to support policy changes.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using MS Office suite.
Executive Assistant to Assistant Special Agent, 05/2014 to 12/2016
Drug Enforcement Administration – Phoenix, Arizona
  • Perform administrative duties necessary to support the mission of the Drug Enforcement Administration to include supervising investigative staffs to research, compile, and summarize information to create professional reports and correspondence to executive level department heads and officers on a daily basis.
  • Assist in writing drafts, reports, letters, operations instructions, and procedural instructions, policies, and directives.
  • Maintain a comprehensive knowledge of management's understanding of communications, assists information interrelated activities and statutory requirements.
  • Track and monitor all correspondence and review responses for content and format.
  • Receive and distribute all reports for action to the proper functional expert within the directorate.
  • Perform database queries and provide recommendations to Special Agents ensuring paperwork requirements are completed.
Administrative Officer and Security Manager, 07/2010 to 09/2013
U.S. Navy, USS CARL VINSON – San Diego, California
  • Provide daily senior level administrative support to the Operations Executive and his staff of 300 Sailors.
  • Created database to record daily workflow and output per employee with the utmost accuracy.
  • Conducted In-processing briefs to an average of 95 personnel new to CARL VINSON on bi-weekly basis.
  • Responsibilities include.
  • Maintain seven Executive calendars in Microsoft Outlook and organize vital conferences, executive meetings, travel arrangements, as well as controlling all correspondence.
  • Established and maintained effective relations with member of Executive, management, staff, and external entities.
  • Received, distributed, processed, monitored progress and follow-up on administrative actions, staff actions, budget issues, personnel actions, and travel requirements.
  • Created, reviewed, corrected, and disseminated sensitive personnel records.
  • Analyzed awards packets for new award authorizations for high-profile valor awards.
  • Knowledge of administrative principles, protocol, policies, objectives, practices, and procedures to identify, analyze, and recommend solutions to problems in such areas as administrative procedures, work processes, standard operating procedures.
  • Action Officer responsible for liaison support to resolve congressional inquiries that supports military personnel and their family members who are attached to the United States Navy.
Assistant Public Affairs Officer, 12/2005 to 07/2010
U.S. Navy, TRARON SIX – Milton, Florida
  • Assisted and advised the Public Affairs Officer in all matters directly related to the public.
  • Responsibilities included:.
  • Maintained the foundation of fast paced and high-volume operations that enabled the command to exceed mission goals and earn Training Squadron of the Year.
  • Managed an annual $12,000 budget for Morale, Welfare and Recreation utilizing Excel.
  • Acted as a liaison between media organizations and military leaders.
  • Wrote and published news articles and produced monthly news bulletin that reach Student Naval Aviators and family members.
  • Devised multiple creative cost-effective incentive and morale-boosting programs (including special events and a tiered award structure) that increased employee satisfaction and productivity as well as community outreach and support.
  • Coordinated “Pilot for a Day” for children with a debilitative illness.
Education
Bachelor's Degree: Interdisciplinary StudiesTroy University - Troy, AL
Associate of Science: Business AdministrationFaulkner, Bay Minette, AL
Certificate, Security Manager Course (40 hours)San Diego, CA
Additional Information
  • Automated Travel Order System (ATOS) Defense Travel System (DTS) Joint Personnel Adjudication System (JPAS) Awarded Outstanding Military Volunteer Service Medal Fluent in Japanese Retired US Navy 21 plus years of honorable service
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Resume Overview

Companies Worked For:

  • Drug Enforcement Administration
  • U.S. Navy, USS CARL VINSON
  • U.S. Navy, TRARON SIX

School Attended

  • Troy University

Job Titles Held:

  • Office Assistant/Assistant Special Agent in Charge Secretary
  • Executive Assistant to Assistant Special Agent
  • Administrative Officer and Security Manager
  • Assistant Public Affairs Officer

Degrees

  • Bachelor's Degree : Interdisciplinary Studies
    Associate of Science : Business Administration
    Certificate, Security Manager Course (40 hours)

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