Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Productive administrative support worker with organized nature, skill in prioritizing tasks and excellent time management. Willing to take on any clerical need to boost efficiency and team performance environments. Proficient in managing physical and digital records. Talented office personnel goes above and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength in boosting company morale. Orderly Office Assistant with proven history of increasing productivity while decreasing office spending. Meticulous worker proficient. Reliable and professional worker dedicated to fantastic service. Personable proactive self starter with proven history of improving effectiveness of workplace communication and coordination. Computer-literate professional adapts quickly to new software and programs. Bringing strong written and verbal communication skills and proficiency in recordkeeping and payroll.

  • 10-key pad, Notes
  • 10-key calculator, Marketing
  • Accounting, Materials
  • Accounting systems, Meetings
  • Accounts payable, Excel
  • Accounts receivable, Mail
  • Administrative, Office
  • Administrative support, Office equipment
  • Benefits, Organizing
  • Budgets, Organizational
  • Budget, Payroll
  • Bi, Policies
  • Business management, Processes
  • Business operations, Program planning
  • Clerical, Public relations
  • Council, Public speaking
  • Funds
  • HR
  • Resources
  • Investments
  • Filing and data archiving
  • Advanced Clerical Knowledge
  • Employee training and development
  • Office administration
  • Administrative support
  • Client, Quality
  • Data, Recording
  • Entry, Reporting
  • Data entry, Research
  • Database, Risk management
  • Databases, Scheduling
  • Documentation, Spreadsheet
  • Email, Summit
  • Fashion, Taxes
  • Faxes, Phone
  • Filing, Type
  • Finance, Workflow
  • Financial
  • Financial management
  • Forms
  • Fund raising
  • General ledger
  • Human
  • Inventory
  • Legal
  • Multi-Line Phone Proficiency
  • Bookkeeping
  • Office management
  • Invoice Processing
  • Scheduling
Work History
08/2020 to Current Office Assistant Liberty Coke | Maspeth, NY,
  • Education Expected in 01/2021 Bellevue University Bellevue Nebraska Bachelor of Science: Criminology Enhanced collaboration between team members by preparing meeting materials and taking clear notes to distribute to stakeholders.
  • Streamlined processing procedures for various financial and employee documents to improve traceability.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Delivered expert clerical support by efficiently handling wide range of routine and special requirements.
  • Oversaw automated tracking and documentation of data, client correspondence and office operations.
  • Offered departmental administrative support. Routed incoming calls and faxes and drafted detailed messages to expedite response.
  • Organized, stored and retrieved files to enhance daily operations and support customer needs.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Tracked inventory and ordered office supplies encouraging cost-effective solutions.
  • Performed wide-ranging administrative, financial and service-related functions including payroll and audit.
  • Maintained staff directory and company policy handbook for human resources department.
  • Executed record filing system to improve document organization and management.
  • Worked with upper management to complete complex projects on tight budgets within specific timelines.
  • Processed payments and documented account changes for financial accuracy and transparency.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Kept business, customer and financial records current and accurate to stay on top of changing information and avoid lost data.
  • Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Enhanced collaboration between team members by preparing meeting materials and taking clear notes to distribute to stakeholders.
  • Streamlined processing procedures for various financial and employee documents to improve traceability.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Delivered expert clerical support by efficiently handling wide range of.
01/2013 to 01/2020 President and Owner The Tyler J. Smith Purple | City, STATE,
  • Board and committee development, community outreach and marketing, public relations, fund raising and information management technology.
  • Nonprofit accounting and financial management, program planning and risk management.
  • Volunteer management and public speaking, state and federal legislation, business management and public education and awareness.
  • Direct and coordinate organizations financial and budget activities to fund operations.
  • Maximize investments and increase efficiency.
  • Confer with board members, organization officials and state members to discuss issues, resolve problems, implement ideas, collaborate with other nonprofits, and coordinate activities.
  • Analyze operations to evaluate performance of a company or its staff in meeting objectives to determine areas of potential costs reduction, program improvement or policy change.
  • Direct plan and implement policies, objectives, or activities of organization or businesses to ensure continuing operations.
  • Maximize returns, investments and increase productivity.
  • Review and analyze legislation, laws and public policy.
  • Recommend changes to promote and support interests of both general population and special groups.
  • Attend and participate in meetings of municipal councils or council committees.
  • Organize or approve promotional campaigns.
  • Represent organizations and promote their objectives at official functions or delegate representatives to do so.
  • Accomplishments Recipient of the Pat Kelly award Recipient of the Sarpy County safe Kids community award Recipient of the Citizens Community award Recipient of the PMP award Recipient of the Governors award Recipient of the Women summit award of excellence Investigated daily variances reports and corrected errors to resolve discrepancies.
  • Stayed on top of applicable federal and state requirements to minimize legal and financial risks.
  • Managed payroll and benefits for employees. Followed up with customers to collect specific financial information and verify details for preparation of annual 1095 forms.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Managed day-to-day business operations, including accounting, finance, HR, marketing and public relations.
  • Established and administered annual budget with effective controls to prevent overages, minimize burn rate and support sustainability objectives.
07/2004 to 11/2017 Executive Accounting Specialist Union Pacific Railroad | City, STATE,
  • Organizational information.
  • Obtained scanned records and uploaded into database. Executed data verification to detect errors. Sorted documents and maintained organized filing process. Located and corrected data entry errors and reported to management. Outlined appropriate processes and procedures to fulfill and complete inquiries.
  • Investigated and resolved internal accounting variances to keep records current.
  • Applied mathematical abilities on daily basis to calculate and check figures in all areas of accounting systems.
  • Completed bi-weekly payroll for company employees, including calculating taxes, vacation and sick time.
  • Entered figures using 10-key calculator to compute data quickly. Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Reported financial data and updated financial records in ledgers and journals.
  • Maintained accurate and complete documentation for all financial department procedures.
  • Monitored status of accounts receivable and payable to facilitate efficient processing.
  • Liaised with vendors and customers to resolve discrepancies. Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
  • Managed accounts payable and receivables and payroll. Processed all incoming and outgoing invoices and payments. Maintained employee confidence and protected payroll operations by keeping information confidential.
  • Responded to employee questions and requests for information in timely and knowledgeable fashion.
  • Processed employee W-9 and I-9 forms and managed benefits and leave time.
  • Maintained employee privacy and protected payroll operations by keeping all information confidential.
  • Reviewed time and attendance records to identify billable items. Posted high volume of monthly payments, performed research, tracked misapplied payments, prepared monthly reporting and trained new associates.
  • Prepared and mailed invoices to customers, processed payments and documented account updates.
  • Made outbound calls to vendors and customers to discuss and resolve account needs.
  • Responded to inbound inquiries regarding accounts and payments..
07/2000 to 07/2004 Special Operations ADT Security Services | City, STATE,
  • Directed day-to-day operations focused on attainment of key business metrics, continuous improvement initiatives and -member management team with related direct reports.
  • Implemented policies and standard operating procedures for continuous improvement.
  • Question callers to determine their locations, and the nature of their problems to determine type of response needed.
    Determine response requirements and relative priorities of situations, and dispatch units in accordance with established procedures.
  • Managed communications during major technology outages, natural disasters, virus outbreaks, frame cloud outages and network device outages.
  • Record details of calls, dispatches, and messages.
    Enter, update, and retrieve information from teletype networks and computerized data systems regarding such things as wanted persons, stolen property, vehicle registration, and stolen vehicles. Maintain access and security of highly sensitive materials.
  • Relay information and messages to and from emergency sites, to law enforcement agencies, and to all other individuals or groups requiring notification.
  • Quality assurance, monitoring of high profile accounts, technical support and customer service. Working directly with the DOD, and Data entry. labor relations and alarm mishandling, research and resolution. Maintained detailed administrative and procedural processes to improve accuracy and efficiency. Technical Assistance.
Expected in 01/2021 Bachelor of Science | Criminal Justice, Criminology, Crime Studies Bellevue Universtiy, Bellevue Nebraska, GPA:
Additional Information
  • Recipient of the Mayor's community award Recipient of the Community outreach award Recipient of the CC achievement award Recipient of the Civil Service award Tyler J. Claire resolution Synthetic Drug awareness week in Nebraska Synthetic Drug awareness day in Bellevue NE Recipient of the women's conference award of excellent and achievement Lb298 Tyler J. Claire resolution 359 bill named after tyler. Lb1009 Bill passed in Nebraska in honor of Tyler J. Claire STITSA act of 2017 passed in House Recipient of Non-Profit outreach of excellence in 18 states Tyler J. Claire Day in Bellevue Nebraska Governor's recognition award in honor of Tyler J. Claire Vancouver Wa.

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  • Bellevue Universtiy

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  • Bachelor of Science

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