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Office Assistant Resume Example

Resume Score: 80%

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OFFICE ASSISTANT
Summary

Industrious administrative team member with proven organizational, time management and multitasking abilities settings. Consistently seeks ways to increase office efficiency and boost team productivity with exceptional clerical support. Skillfully manage records and financial processes.

Reliable assistant skilled at coordinating supplies, records and schedules to keep office teams on-task and ready for daily demands. Proficient in using diverse software to produce professional spreadsheets, reports and correspondence. Positive, upbeat and service-oriented attitude toward completing tasks.

Polite and attentive Office assistant offering excellent customer service, organization and time management skills. Skilled in coordinating invoicing and billing activities.

Goal-oriented office assistant polished in identifying and implementing process improvements, including administrative workflow coordination and procedure documentation. Offering key strengths in time management and communications across all levels of personnel, management and clientele.

Skills
  • AS/400
  • Meeting planning
  • Mail management
  • Excel spreadsheets
  • QuickBooks
  • Executive presentation development
  • Dedicated team player
  • Report development
  • Human Resources Management (HRM)
  • Proofreading
  • Strong interpersonal skills
  • Meticulous attention to detail
  • Detailed meeting minutes
  • Self-starter
  • Strong problem solver
  • Understands grammar
  • Claims appeal procedures
  • Schedule management
  • Professional and mature
  • Report writing
  • Time management
  • Billing and coding
  • Medical terminology
  • Inventory Management
  • Resourceful
Education and Training
Some College (No Degree)Ivy Tech Community College of IndianaColumbus,IN,
Experience
South Central Roofing IncOffice Assistant | Columbus, IN05/2017 to 11/2019
  • Updated financial, customer and business records with accurate information each day, preventing data loss and keeping files current.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Dispersed incoming mail to correct recipients throughout office.
  • Routed agreements, contracts and invoices through signature process.
  • Organized files, developed spreadsheets, faxed reports and scanned documents to bolster organizational workflow.
  • Prepared presentations and proposals, assisted in bookkeeping and produced budget reports.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Served as central point of contact for all outside vendors needing to gain access to building.
  • Improved productivity initiatives, managing office support tasks and coordinating itinerary and scheduling appointments.
  • Supported office needs including taking messages, scanning documents and routing business correspondence.
  • Maintained business records by updating customer information.
  • Filed and retrieved records to support business needs and boost team productivity.
  • Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
  • Offered diverse clerical support to office team members, including managing correspondence, answering telephone calls and tracking documentation.
Cato FashionAssistant Store Manager | Columbus, IN08/2006 to 12/2012
  • Assisted in overall day-to-day operations of store, including continuous development of effective store associates to achieve desired sales and results.
  • Set schedules and delegated assignments based on team strengths to optimize floor coverage and service levels.
  • Collaborated with staff to maximize customer satisfaction, streamline procedures and improve bottom-line profitability.
  • Recruited and hired individuals demonstrating passion, dedication and added value to team.
  • Maintained retail store presentation by overseeing merchandise replenishment, customer courtesy and inquiry response.
  • Conducted analysis to address productivity and employee needs which resulted in improved employee morale.
  • Closely monitored customer behavior and purchasing preferences, offering constructive guidance to bolster services.
  • Supervised [Job title] in processing credit, debit, and cash payments to streamline sales.
  • Oversaw aspects of maintenance, inventory and daily activity management to provide optimized retail environment .
  • Fielded customer complaints, resolved disputes and answered questions to promote store engagement and effectiveness.
  • Handled scheduling for two store shifts across 7-day work weeks to promote proper and adequate staffing.
  • Interviewed and vetted job applicants to make effective hiring decisions and fill vacancies with strong team members.
Leslie's House of great CareOwner/Operator | Elizabethtown, IN09/1996 to 12/2006
  • Developed and implemented lesson plans based on ages and abilities of class children.
  • Discussed new developments, misbehavior and concerns with parents or guardians.
  • Observed and monitored play to identify developmental strengths and target areas for enrichment activities.
  • Helped prepare meals, snacks and refreshments for children, accounting for individual dietary needs and restrictions.
  • Balanced schedules to provide optimal rest, play and educational periods.
  • Enforced rules to teach manners and maintain safe environment.
  • Cared for up to [Number] children ranging in age from [Number] to [Number].
  • Delivered direct, supervised care to groups of children between ages [Number] and [Number].
  • Organized and planned age-appropriate lessons involving reading, crafts, music and movement.
  • Used techniques such as positive reinforcement and behavior modeling to instill discipline in children.
  • Promoted physical, emotional, intellectual and social development through well-planned classroom lessons, games and outside activities.
  • Led startup and opening of daycare business and provided business development, creation of operational procedures and workflow planning.
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Resume Overview

Companies Worked For:

  • South Central Roofing Inc
  • Cato Fashion
  • Leslie's House of great Care

School Attended

  • Ivy Tech Community College of Indiana

Job Titles Held:

  • Office Assistant
  • Assistant Store Manager
  • Owner/Operator

Degrees

  • Some College (No Degree)

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